City of Rockford City Council met March 16.
Here is the agenda provided by the council:
I. CALL TO ORDER
A. Invocation and Pledge of Allegiance
B. Roll Call
C. Acceptance of the Journal
1. Journal of Proceedings for the City Council meeting held on December 15, 2025.
2. Journal of Proceedings for the City Council meeting held on January 5, 2026.
3. Journal of Proceedings for the Special City Council meeting held on January 12, 2026.
4. Journal of Proceedings for the Special City Council meeting held on February 9, 2026.
II. PROCLAMATIONS
1. Proclamation declaring the month of March 2026 to be “Social Work Month” in the City of Rockford, Illinois.
III. PETITIONS AND COMMUNICATIONS
A. Planning and Development Committee
1. Memorandum from Colin Belle, Comprehensive Planning and Design Coordinator, regarding the approval of the 2040 Future Land Use Map. Referred to Planning and Development Committee.
City Council Meeting Agenda March 16, 2026 B. Code and Regulation Committee
1. Zoning Board of Appeals’ Agenda for the meeting to be held on March 17, 2026 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on March 23, 2026. Referred to Code and Regulation Committee.
2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on March 17, 2026 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on March 23, 2026. Referred to Code and Regulation Committee.
C. Finance and Personnel Committee
1. Memorandum from Timothy Hinkens, City Engineer, regarding an Agreement between the City of Rockford and Four Rivers Sanitation Authority for 11th Street improvements. Referred to Finance and Personnel Committee.
2. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding acceptance of the Case for Community Investment (Built for Zero) – Intervention for Unsheltered Homeless Grant Award from Community Solutions. Referred to Finance and Personnel Committee.
IV. PUBLIC SPEAKERS
1. Robert Pace
2. Violet Johnicker
3. Amy O’Reilly
4. Denzil Wynter
5. Celeste Rub
V. NEW COMMITTEE REPORTS
A. Planning and Development Committee
B. Code and Regulation Committee
C. Finance and Personnel Committee
1. Committee recommends approval of vouchers in the amount of $8,477,407.67 as approved at the Finance and Personnel Committee held on March 9, 2026.
2. Committee recommends approval of an Eighth Amendment to the Agreement with Associated Bank to Extend the Line of Credit Term for an Additional Year.
3. Committee recommends approval of the Lien Reduction Request for 2213 Wentworth Avenue, Rockford, Illinois in the amount of $7,933.40.
4. Committee recommends approval of the hiring request from the Water Division for two (2) Project Managers and one (1) Water Utility Technician in the estimated annual amount of $394,100.00. The estimated total cost, including vehicles, is $513,100.00. The funding source is the Water Fund Operating Budget.
VI. OFFICERS REPORTS
VII. MOTIONS AND RESOLUTIONS
A. Planning and Development Committee
B. Code and Regulation Committee
1. Committee recommends approval of the Memorial Day Parade 26-00246 This event is scheduled for May 25th from 8 a.m. – Noon. Organizers request City support for Police, Fire, and traffic control assistance. Organizers anticipate costs similar to 2025 event (approximately $17,000).
The parade will step off at 9 a.m., and the route will begin at 7th Street and 5th Avenue ending at Memorial Hall on Wyman Street.
2. Committee recommends approval of the Cars and Coffee 26-00247 This event is scheduled for the following dates:
April 4th, May 2nd, June 6th, July 4th, August 1st, September 5th, and October 3rd from 9 a.m. – Noon.
The event will take place on 7th Street between 3rd Avenue and 6th Avenue; and on 3rd Avenue and 4th Avenue between 6th Street and 7th Street.
3. Committee recommends approval of the No Kings 3.0 26-00248
This event is scheduled for March 28th from 11 a.m. – 1 p.m. Roads will close at 9 a.m. The event will take place at 116 North Water Street (City Market Pavilion)
4. Committee recommends approval of the Churchill Grove Garage Sale
This event is scheduled for May 2nd from 9 a.m. – 3 p.m. The sale will take place in the Churchill Grove Neighborhood.
5. Resolution for settlement of claim for outstanding pension payments in the amount of $53,428.00. (SUSPEND RULE 9)
C. Finance and Personnel Committee
1. Committee recommends approval of the Award of Bid: Sidewalk and ADA Repairs Package #1 2026 (Bid No. 226-PW-025) to TCI Concrete, of Rockford, Illinois in the amount of $112,894.75. The contract duration is through May 15, 2026. The funding source is the 1% Infrastructure Sales Tax.
2. Committee recommends approval of the Award of Bid: City-Wide Pavement Preservation – Microsurfacing 2026 (Bid No. 126-PW-019) to AC Pavement Striping Co., of Elgin, Illinois in the amount of $490,809.90. The contract duration is through October 2, 2026. The funding source is Motor Fuel Tax (MFT) Funds.
3. Committee recommends approval of the Award of Bid: City-Wide Pavement Rejuvenation 2026 (Bid No. 126-PW-018) to Corrective Asphalt Materials, LLC., of South Roxana, Illinois in the amount of $342,026.96. The contract duration is through July 31, 2026. The funding source is Motor Fuel Tax (MFT) Funds.
4. Committee recommends approval of the Award of Bid: City-Wide Bridge Preservation 2026 (Bid No. 126-PW-009) to M & M Concrete, of Stockton, Illinois in the amount of $59,940.85. The contract duration is through July 31, 2026. The funding source is Motor Fuel Tax (MFT) Funds.
5. Committee recommends approval of the Award of Sole Source Contract: Generator and Switchgear Services to Altorfer Cat, of Addison, Illinois in the estimated annual amount of $100,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) annual extension options. The funding source is the Water Fund Operating Budget.
6. Committee recommends approval of the Award of Sole Source Contract: Fire Apparatus and Ambulance Supplies to MacQueen Equipment, LLC., of Saint Paul, Minnesota in the estimated annual amount of $120,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding source is the Fire Department Operating Budget.
7. Committee recommends approval of the Award of Sole Source Contract: Fire Apparatus Supplies and Service Repair to JX Truck Center, Inc., of Rockford, Illinois in the estimated annual amount of $100,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding source is the Fire Department Operating Budget.
8. Committee recommends approval of the Award of RFP: Water Main Capacity – Fire Hydrant Flow Testing and Assessment (RFP No. 126-W-005) to M.E. Simpson Co., Inc., of Valparaiso, Indiana in the estimated amount of $73,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding sources are the Fire and Water Department Operating Budgets.
9. Committee recommends approval of the Award of Professional Services: 2026 Water System Improvements (Design and Inspection Services) to Fehr Graham, of Rockford, Illinois for an estimated budget of $2,500,000.00 for 2026, $6,250,000.00 for 2027, and $6,250,000.00 for 2028 (based on hourly rates). The contract duration is through February 28, 2027 with two (2) possible one-year extension options upon mutual consent of the City and the Consultant. The funding sources are the Water Replacement Improvement Account (WRIA) and State Revolving Fund (SRF).
10. Committee recommends approval of the Award of Joint Purchase Contract: 2026 Light Duty City-Wide Vehicles to Enterprise Fleet Management Inc., of Saint Louis, Missouri in the amount of $117,729.00. The contract duration is 48 months for one (1) vehicle and 60 months for two (2) vehicles. The funding source is the Water Division Capital Lease Budget.
11. Committee recommends approval of the Award of Design Engineering Agreement: Beverly Park Floodplain Reconnection to HR Green, Inc., of McHenry, Illinois in the not-to-exceed amount of $105,936.00. The contract duration is through July 2027. The funding source is the CIP General Fund.
12. Committee recommends approval of the Award of Non-Competitive Contract: Police Vehicles to Rock River Ford, of Rockford, Illinois in the amount of $1,582,589.00. This is a one-time purchase of thirty-seven (37) vehicles. The funding sources are Capital Lease Funds and Police Department Operating Budget.
13. Committee recommends approval of a Resolution authorizing the Central Services Manager to execute an extension of the Electrical Municipal Aggregation Supply Contract.
14. Committee recommends approval and acceptance of the Illinois Law Enforcement Standards Board (ILETSB) FY26 Camera Grant Award in the amount of $262,464.00. The grant does not require a cost match. The grant term is from July 1, 2025 to June 30, 2030. The grant award, if accepted, will be used to cover the FY26 costs related to licensing fees and device storage costs of the current Axon Body Worn Cameras.
VIII. NEW BUSINESS ORDINANCES
A. Planning and Development Committee
B. Code and Regulation Committee
C. Finance and Personnel Committee
1. An ordinance approving an Eighth Amendment to the Agreement with Associated Bank to Extend the Line of Credit Term for an Additional Year. (SUSPEND RULE 9)
2. An ordinance approving the Lien Reduction Request for 2213 Wentworth Avenue, Rockford, Illinois in the amount of $7,933.40.
3. An ordinance approving the hiring request from the Water Division for two (2) Project Managers and one (1) Water Utility Technician in the estimated annual amount of $394,100.00. The estimated total cost, including vehicles, is $513,100.00. The funding source is the Water Fund Operating Budget.
IX. CLOSED SESSION
A. Motion to Convene into Closed Session in order to discuss Pending Litigation and Labor Negotiation matters.
X. ADJOURNMENT
https://rockfordil.legistar.com/View.ashx?M=A&ID=1397288&GUID=7F1729EC-F1B0-4835-B66A-11B1F927C20E
