Rockford Sun

THE VILLAGE BOARD OF TRUSTEES OF CHERRY VALLEY, ILLINOIS, WINNEBAGO AND BOONE COUNTIES, CONVENED IN SESSION ON THE 20TH DAY OF DECEMBER, 2016. PRESIDENT JIM E. CLAEYSSEN CALLED THE MEETING TO ORDER AT 7:00 P.M. AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Deputy Clerk Barb Neville:

STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT NANCY BELT PRESENT GARY MAITLAND PRESENT JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT

Also present: Treasurer Karen Melloch, Chief of Police Larry Neville, Attorney Roxanne Sosnowski, Attorney Darron Burke, Public Works Director Chuck Freeman, Dennis McMullen, C.E.S. and Deputy Clerk Barb Neville.

ADOPTION OF THE AGENDA: Trustee Schroeder moved that the Village Board Meeting Agenda be approved with one deletion:. Item #4 under Public Works deleted “Motion that the Village Board approve the Mutual Aid Agreement regarding Public Works Services, Pending Village Attorney’s review and approval of the agreement.” Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried voice by voice vote.

APPROVAL OF THE BOARD MINUTES: December 6, 2016 Trustee Schroeder moved to approve the December 6, 2016 Board Meeting minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: None

TREASURER’S REPORT: No Report

PRESIDENT’S REPORT: JIM E. CLAEYSSEN:

1. Citizens’ request for snowplowing for Sha Lane.

President Claeyssen received an email and brought this request to the Board from a resident living on Sha Lane. Consensus was to not have the Village snowplowing Sha Lane (private). It was noted there are several areas of the Village (private streets) whereby these streets are not plowed by the village. The Village Board was concerned about setting a precedent by agreeing to this request therefore this request is denied.

ATTORNEY’S REPORT: ROXANNE SONOWSKI: No Report

ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S.: No Report.

EX-OFFICO’S REPORTS: STEPHEN APPELL - PLANNING AND ZONING COMMISSION: No Report.

DAVE SCHROEDER - RECREATION BOARD – Trustee Schroeder noted the following residences were winners in the holiday lighting contest: 8984 Yankee Clipper, 3351 S. Mill Road, 117 S. Cherry Street, 3415 Valley Woods and 316 E. State Street. The next Recreation Board event is Bounce Night on January 22, 2016 at the GAR South facility; limited to the first 100 kids that sign up. The Adult Fun Bowl Event is scheduled for January 28, 2016 at the Cherry Bowl.

ORDINANCE REPORT BY TRUSTEE: NANCY BELT

1. Trustee Belt moved that the Village Board consider this the first reading of “An Ordinance Amending Chapter 14, “Amusements” Of The Code Of Ordinances For The Village Of Cherry Valley, Illinois. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

Trustee Belt stated ORDINANCE passes.

FINANCE REPORT BY TRUSTEE: GARY MAITLAND:

1. Trustee Maitland moved that the Village Board authorize the payment of bills reviewed by the Budget Director on December 19, 2016 and reviewed and approved by the Committee of the Whole on December 19, 2016 in an amount of $673,198.57. Trustee Appell seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

2. Trustee Maitland moved that the Village Board approve the proposal from Lauterbach & Amen to prepare the GASB45 Actuarial Valuation of the post retiree medical benefits liability for $2,250 from line item 5170A. This valuation is required every three years. Trustee Appell seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE Motion carried 6-0.

Trustee Maitland stated FINANCE passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board authorize Chief Neville to purchase an update for the four Starcom Radios to include APX Encryption through Rock River Service of Rockford at a cost not to exceed $1,840.00 coming from line item 5170P. Trustee Belt seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Trustee Fustin stated PUBLIC SAFETY PASSES.

PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER:

1. Trustee Schroeder moved that the Village Board place the ADA SELF

ASSESSMENT regarding village-wide sidewalks, pathways and municipal parking lots on file. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

2. Trustee Schroeder moved that the Village Board approve the Dog Fountain

Donation from village resident Kathy Bode. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.

3. Trustee Schroeder moved that the Village Board approve the Clarke Mosquito Contract Renewal, pending Village Attorney’s review and approval of the contract. Trustee Appell seconded.

Amendment to Original Motion Trustee Schroeder amended the original motion to include the cost of $34,578.00 for 2017 from line item 5155 Public Works (2017 Budget). Trustee Appell seconded the amendment. A roll call vote was taken on the original motion as amended:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE Motion carried by vote of 6-0.

Trustee Schroeder stated PUBLIC WORKS PASSES.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: STEPHEN APPELL:

1. Continued discussion regarding the proposed Inter-Governmental Agreement (IGA) between the Village of Cherry Valley and Rockford School District #205 pertaining to the construction of a new elementary school in Cherry Valley, Illinois. Trustee Appell noted a new copy was distributed to the Village Board tonight dated December 20, 2016 with the changes requested. There still is a concern by some regarding the number of parking spaces but the school district is having an alternate bid added to their bid package for additional parking. The naming rights decision will be determined by the Rockford School District, hosting a public meeting regarding naming requests as per the School Board’s policy. President Claeyssen suggested that we encourage village and area residents to attend this future meeting to secure that the name of this new school be Cherry Valley Elementary. President Claeyssen outlined the various changes requested which are contained in this new copy provided by Attorney Sosnowski. This item is on the agenda for tomorrow nights “Special” Village Board of Trustees Meeting for approval.

PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK – No Report.

EXECUTIVE SESSION: President Jim E. Claeyssen entertained a motion to go into Executive Session at 7:27PM for the following item:

5 ILCS 2 (c) (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (Police).

Trustee Hollembeak moved that the Village Board go into Executive Session, Trustee Appell seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried by vote of 6-0.

RECONVENE TO OPEN SESSION: Trustee Belt moved that the Village Board return to Open Session at 7:36 p.m. Trustee Appell seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE NANCY BELT AYE GARY MAITLAND AYE JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried by vote of 6-0.

BOARD COMMENTS: None.

ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:37 p.m. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.

Recorded by Deputy Clerk Barb Neville.

Reviewed by President Jim Claeyssen on December 29, 2016.

CALL THE MEETING TO ORDER: PRESIDENT JIM E. CLAEYSSEN PLEDGE OF ALLEGIANCE: ROLL CALL TAKEN BY: DEPUTY CLERK BARB NEVILLE VILLAGE TRUSTEES: STEPHEN APPELL SALLY HOLLEMBEAK

NANCY BELT GARY MAITLAND JEFF FUSTIN DAVID SCHROEDER

ADOPTION OF THE AGENDA:

APPROVAL OF THE BOARD MINUTES: December 6, 2016.

PUBLIC COMMENT:

TREASURER’S REPORT:

PRESIDENT’S REPORT: JIM E. CLAEYSSEN.

1. Citizen’s request for snowplowing services for Sha Lane.

ATTORNEY'S REPORT: ROXANNE SOSNOWSKI.

ENGINEER'S REPORT: DENNIS McMULLEN, C.E.S.

EX-OFFICIO’S REPORTS:

STEPHEN APPELL – PLANNING AND ZONING COMMISSION.

DAVE SCHROEDER - RECREATION BOARD.

ORDINANCE REPORT BY TRUSTEE: NANCY BELT.

1. A motion to consider this the first reading on “An Ordinance Amending Chapter 14, “Amusements” Of The Code Of Ordinances For The Village Of Cherry Valley, Illinois.

FINANCE REPORT BY TRUSTEE: GARY MAITLAND.

1. Motion that the Village Board authorize the payment of bills reviewed by the Budget Director on December 19, 2016 and reviewed and approved by the Committee of the Whole on December 19, 2016 in an amount of $673,198.57.

2. Motion that the Village Board approve the proposal from Lauterbach & Amen to prepare the GASB45 Actuarial Valuation of the post retiree medical benefits liability for $2,250 from line item 5170A. This valuation is required every three years.

PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.

1. Motion that the Village Board authorize Chief Neville to purchase an update for the four Starcom Radios to include APX Encryption through Rock River Service of Rockford at a cost not to exceed $1,840.00 coming from line item 5170P.

PUBLIC WORKS REPORT BY TRUSTEE: DAVID SCHROEDER.

1. Motion that the Village Board place the ADA SELF ASSESSMENT regarding village-wide sidewalks, pathways and municipal parking lots on file.

2. Motion that the Village Board approve the Dog Fountain Donation from village resident Kathy Bode.

3. Motion that the Village Board approve the Clarke Mosquito Contract Renewal, pending Village Attorney’s review and approval of the contract.

4. Motion that the Village Board approve the Mutual Aid Agreement regarding Public Works Services, pending Village Attorney’s review and approval of the agreement.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: STEPHEN APPELL.

1. Continued discussion regarding the proposed Inter-Governmental Agreement (IGA) between the Village of Cherry Valley and Rockford School District #205 pertaining to the construction of a new elementary school in Cherry Valley, Illinois.

PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK.

EXECUTIVE SESSION: 5 ILCS 2 (c) (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (Police).

RECONVENE TO OPEN SESSION:

BOARD COMMENTS:

ADJOURNMENT: JEC (12-15-16)