City of Rockford Finance & Personnel Committee met July 8.
Here is the minutes provided by the committee:
I. CALL TO ORDER
Attendee Name | Organization | Title | Status | Arrived |
Tim Durkee | City of Rockford | Alderman | Present | |
Kevin Frost | City of Rockford | Alderman | Late | 6:12 PM |
Venita Hervey | City of Rockford | Alderman | Present | |
John C. Beck | City of Rockford | Alderman | Present | |
Jonathan Logemann | City of Rockford | Alderman | Present |
Mayor McNamara
Council Members: N. Ervins, A. Thompson-Kelly, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli
Staff: T. Cagnoni, C. Hagerty, M. Stockman, K. Franzen, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer. J. Smith, G. Davis, G. Trommels, W. Wuori, X. Whitford, J. Carter, K. Saunders, M. Johnson Interested Parties and Media
II. INFORMATION ONLY
A. Change Order: Well No. 45 Water Treatment Plant Addition. The contract was awarded to Vissering Construction Company for an original contract amount of $3,270,000.00. During construction, it was found that the plan documents were incomplete and errors needed to be addressed. Some of the errors included drain line(s) for the pressurized vessel, chemical injection point layouts for reservoir by passing, chemical room layouts and an overhead door for vessel access. The current proposed change order is $124,651.92 for a total amended contract amount of $3,394,651.92. The funding source is Water Replacement Improvement Account (WRIA).
Alderman Durkee asked who was responsible for the omissions in the contract. Kyle Saunders explained that it was missed in the design scope of the project. Both the City and the contractor overlooked the detail.
RESULT: DISCUSSED
B. Change Order: State Street West Parking Deck Repairs was awarded to J. Gill and Company in August 2018 in the amount of $574,590.00. During construction, it was discovered that the cable railings throughout the parking deck had deteriorated more than anticipated. The addition of extra cable railing repair and re-installation totaled $54,420.00 and for an amended contract amount of $629,010.00. The funding source is Parking Fund.
Alderman Durkee voiced his concern with change order. Jeremy Carter responded that after a more thorough inspection it was determined that the cable had deteriorated more than anticipated. Alderman McNeely asked how the parking fund would pay for the repairs. Carrie Hagerty explained that the depreciation would be absorbed into the parking budget on an annual basis. Ultimately, the cost will be covered by parking rates that are assessed to cover the depreciation. The cost is paid by the common cash pool, which is all of the funds combined together.
RESULT: DISCUSSED
III. RESOLUTIONS
A. 2019-152-R - Award of Bid: Water HVAC and Plumbing Services to Geostar Mechanical, of Rockford, Illinois, Five Star Plumbing, of Loves Park, Illinois, and Complete Mechanical Solutions, of Rockton, Illinois for an estimated contract value of $95,000, based on unit pricing. The contract duration is one (1) year with four (4) possible annual extension. The funding source is Water and Redevelopment Fund Operating Budgets.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
B. 2019-153-R - Award of Bid: Weatherization Appliance Replacement to Al Grace Appliance, of Rockford, Illinois for Refrigerators $628-$989, approximately 75 units; Freezers $369-$889, approximately 38 units; Gas ranges $639-$779 approximately 29 units. The contract duration is one (1) year with one-year extension. The funding source is Department of Commerce and Economic Opportunity Federal and State Grant Funds.
Alderman Durkee asked if the grant had to be used for appliances. George Davis responded yes, the funding must be used to replace appliances that are not functioning or not energy efficient.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
C. 2019-154-R - A resolution to take proposals: Fire Station Alerting System. The funding source is Fire Department Operating Budget.
Ald. Hervey asked if there was a hardware and software component. Chief Bergsten responded yes, we would be offering the service to five departments that we dispatch for. They will be given the option to purchase the service.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
D. 2019-155-R - Change Order: Police Uniforms to Uniform Den, of Loves Park, Illinois for an additional $75,000. The original contract amount was $77,000, the total amended contract amount is $152,000. The funding source is Police Department Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
E. 2019-150-R - Resolution authorizing the Mayor to execute Professional Services Agreements related to review and negotiation of casino proposals and other issues related to the casino project in an aggregate amount not-to-exceed $150,000. The funding source is the Legal and Community Development Departments Operating Budgets.
Alderman McNeely asked if a council member would be involved in the proposal process. Nicholas Meyer stated that he did not anticipate having a council member present when reviewing the proposals for professional services. Mr. Meyer stated that there would be a presentation to council. Mr. Meyer stated that for right now the immediate need is to engage a firm or multiple firms for review and negotiation of the proposal. Alderman Hervey requested that more information be provided to the council members regarding the casino during the strategic planning session the end of July.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/8/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
IV. COMMITTEE REPORTS
A. 2019-171-CR - Approval of the vouchers in the amount of $5,244,484.58.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
B. 2019-172-CR - Approval of submission of an application to request the Early Head Start One-Time Supplemental Carryover in the amount of $137,707 to be used for equipment, supplies, shipping and installation costs, and building signage. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
C. 2019-173-CR - Approval of the Intergovernmental Agreement between City of Rockford Human Services and Rockford Township to provide emergency rental assistance funding. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
D. 2019-174-CR - Approval of the Intergovernmental Agreement for the Electronic Citation Program between the City of Rockford and the Winnebago County Circuit Clerk. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
E. 2019-175-CR - Approval of the authorization for the issuance of $13,500,000 in taxable General Obligation Bonds (Alternate Revenue Source), for the Embassy Suites Convention Center; $9,600,000 in tax-exempt General Obligation Bonds (Alternate Revenue Source) for the Police evidence facility and Parking Lots, and $25,600,000 in tax-exempt General Obligation Bonds (Alternate Revenue Source) for Water Meter replacement. The Legal Director shall prepare the appropriate ordinance.
Carrie Hagerty stated that the bonds will be sold in three series; the first series would be for the Amerock Conference Center, the second series would be for the Police evidence facility and parking lots, and the third series would be for water meter replacement. Alderman Beach asked if the bonds could be voted on separately. Todd Cagnoni explained that there is an existing outstanding construction loan for the cost of the conference center. Carrie Hagerty explained that there would be two different authorizing ordinances. Further discussion ensued.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
F. 2019-176-CR - Approval of revisions to the City of Rockford Vacation, Domestic Violence, Holiday, Reasonable Accommodation, Performance Evaluation and Prohibiting Discrimination, Harassment and Sexual Harassment Policies contained in the Rules and Regulations. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/15/2019 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Durkee, Frost, Hervey, Beck, Logemann
V. ADJOURNMENT
The meeting was closed at 6:47 PM
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