Rockford Sun

City Hall, Second Floor Rockford, IL 61104 Committee Meeting

http://www.rockfordil.gov/

Tuesday, January 17, 2017

I. CALL TO ORDER

Attendee Name Organization Title Status Arrived Jamie Getchius City of Rockford Alderman Present Thomas McNamara City of Rockford Alderman Present Kevin Frost City of Rockford Alderman Present Venita Hervey City of Rockford Alderman Present John C. Beck City of Rockford Alderman Absent

Other Attendees:

Mayor Morrissey Other Aldermen: T. Durkee, A. Thompson-Kelly, P. Connell, J. Oddo, T. Newburg, F. Beach, K. Elyea, J. Chiarelli Staff: J. Ryan, C. Eklund, M. Vitner, T. Cagnoni, Deputy Chief D. Hopkins, Division Chief M. Knott, K. Partridge, P. Denham, G. Davis, G. Trommels, X. Whitford, M. Johnson Interested Parties and Media

Invocation

The Invocation was given by Chaplain Calvin Culpepper of Court Street Methodist Church.

Pledge of Allegiance

II. INFORMATION ONLY

A. 2017 Budget Discussion

Ms. Eklund reviewed the 2017 Budget Deficit packet with the aldermen. On page 2 of the memo, a breakdown is listed by department with a total allocation to each department. Ms. Eklund discussed the impact of reducing 2 staff in the Finance Department.

Alderman Hervey asked where the over spending occurred. Ms. Eklund explained that there were one time measures used to balance the 2016 budget. Expenses have increased mainly for public safety. The aldermen voiced their frustration with the provided deficit allocations.

Mayor Morrissey stated that the department deficit allocations were done at his direction. Mayor Morrissey briefly discussed the governor's agenda to give back more control to local governments.

Alderman Newburg mentioned fee increases. Ms. Eklund stated that council approved the fee schedule for 2017 with small increases. Alderman Beach discussed his suggestions for new revenue. Alderman Oddo requested the reserve balance for every fund.

Mayor Morrissey spoke of conversations with Medicaid Managed Care organizations with the goal of leveraging the license share to do Mobile Integrated Health to reduce costs.

Alderman Hervey requested the recommended reserves. Ms. Eklund stated that she would provide fund balance, cash balance, recommended reserve, and if the funds are restricted by source. J. Ryan stated that the State has indicated that the distributive funds would be reformulated, but would not be detrimental to the revenue. Mr. Ryan pointed out the areas that have added services with no vital revenue source: Code Enforcement, RMTD, and the vehicle sticker was eliminated.

Alderman Getchius thanked city staff for the presentations. Alderman Getchius spoke about the effects of laying off employees.

PROCLAMATION

1. Proclamation proclaiming 2017 to be "KIWANIS CLUB OF ROCKFORD ANNIVERSARY YEAR" in Rockford, Illinois in recognition of their 100 years of service to the Rockford community and the children of the world.

PUBLIC PARTICIPATION

1. Prophet Yusef recited scripture and spoke about the poverty rate in Rockford.

2. John Brantley recited scripture and spoke about the results of the Presidential election. Mr. Brantley also encouraged voters to get out and vote in the local election.

RESULT: DISCUSSED

B. Change Order: 7th Street Lighting Phase II awarded to William Charles Electric for their bid of $451,707.09. A previous change order was authorized on August 8, 2016, which brought the contract total to $486,463.63. Additional work was needed in the amount of $64,053.91 for a total cost of $550,448.50. The funding source is Sales Tax.

RESULT: DISCUSSED

C. Head Start program Governance - review of documents

G. Davis stated that they will be updating the aldermen on a monthly basis as required for the Head Start program. There will be an annual orientation that will review the role of the council in the Governance Process.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Change Order No. 2: City-Wide Street Repairs Group 5 awarded to T.C.I. Concrete for their bid of $1,190,487.14. Additional work was required at the locations listed in the memorandum for a cost of $190,000.00 and a new total of $1,380,487.14. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/23/2017 5:30

PM MOVER: Thomas McNamara, Alderman SECONDER: Venita Hervey, Alderman AYES: Jamie Getchius, Thomas McNamara, Kevin Frost, Venita Hervey ABSENT: John C. Beck

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $8,828,517.93.

Alderman McNamara requested an update for the snow removal total for 2016. Ms. Eklund stated that most of the invoices for 2016 should have been received. She will provide a report for 2016.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/23/2017 5:30

PM MOVER: Thomas McNamara, Alderman SECONDER: Venita Hervey, Alderman AYES: Jamie Getchius, Thomas McNamara, Kevin Frost, Venita Hervey ABSENT: John C. Beck

B. 2017-2021 Capital Improvement Program

Alderman McNamara questioned the plans for the former City Body Shop building. M. Vitner responded that the plan was to create additional parking. There is an opportunity to take a portion of the building down and create a venue or a business.

Mr. Vitner stated that the bid packages for the neighborhood program are being prepared for bidding in February.

A motion to lay over was made by Alderman V. Hervey, seconded by Alderman K. Frost. APPROVED.

RESULT: LAID OVER Next: 1/30/2017 5:00 PM

C. Approval of funding in the amount of $4,956 pursuant to the 1986

Intergovernmental Cooperation Agreement for Assessment Complaint Intervention. The Interim Legal Director shall prepare the appropriate ordinance.

Alderman Hervey questioned the contribution. A. Hammer explained that the funding is for appraisals and appraisal reports. Ms. Hammer stated that they receive notice of any assessment resulting in a change of $100,000 or more.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] MOVER: Venita Hervey, Alderman SECONDER: Thomas McNamara, Alderman AYES: Jamie Getchius, Thomas McNamara, Kevin Frost, Venita Hervey ABSENT: John C. Beck

V. ADJOURNMENT