Village of Cherry Valley Village Board met July 3.
Here is the agenda provided by the Board:
President Jim E. Claeyssen called the village board meeting to order at 7:00 pm and led the pledge of allegiance.
A roll call was taken by Village Clerk Kathy Trimble:
Stephen Appell Present Sally Hollembeak Present
Nancy Belt Present Jeff O’Hara Present
Jeff Fustin Present David Schroeder Present
Also present: Public Works Director Chuck Freeman, Police Chief Robert Swank, Dennis McMullen C.E.S., Attorney Jim Stevens, and Village Clerk Kathy Trimble.
Adoption of the agenda: Village President Claeyssen entertained a motion to adopt the agenda with the following changes:
Under Board Comments a Change in Committee of the Whole Meeting Date will be discussed and Trustee Fustin would like to talk about the New School Traffic Numbers. Trustee Schroeder moved to adopt the amended agenda. Trustee Appell seconded. All “Aye;” none opposed. Motion carried by voice vote.
Approval of the village board minutes:
Trustee Schroeder moved to approve the June 19, 2018 Village Board Meeting Minutes.
Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
Public comment: Mr. Tom Geissler,3430 Lauren Lane, spoke about Madigan Creek and the erosion behind his home.
Treasurer’s report: No Report.
President’s report:
1. Trustee Appell moved that the Village Board approve a Special Event Permit for Kegel Harley Davidson, 7125 Harrison Avenue, Rockford Illinois for Bike Night on July 17, 2018. Trustee Hollembeak seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
Attorney’s report Jim Stevens:
Attorney Stevens stated that he is working on several projects for the Village, including the road situation with the Cherry Valley Township regarding whose jurisdiction are certain roads. Attorney Stevens indicated that Public Works Director Freeman sent IDOT a package that included maps, ordinances and legal descriptions of the roads that are in question. IDOT responded that the Village needs to work it out with the Township. Attorney Stevens and Public Works Director Freeman were instructed by the Village Board to once again reach out to the Cherry Valley Township to try and resolve this issue and enter into an IGA regarding these roads. Attorney Stevens will send a certified letter to the Township and report back to the Committee of the Whole.
Engineer’s report: Dennis McMullen, C.E.S.
Denny McMullen reported that Rock Road Company will be starting Phase 1 of our 2018 Road Projects next week with the curb removal. They will then start on the milling of the South to North roads with Newburg Road being last. The utility review of the Bell School Project will be next week. The first week of August the water plan and permits should be submitted and then the civil plans. The packets for bidding are expected to go out the first week of September. Stenstrom will be starting the Well 2 project next week. Trustee Belt asked Mr. McMullen if he had seen the pictures of the Cherry Valley Café. Mr. McMullen responded that he had seen the pictures but will meet with the owners possibly sometime after the holiday.
Ex-Offico’s reports:
Stephen Appell – Planning and Zoning Commission: No Report.
David Schroeder – Recreation Board:
Trustee Schroeder reported that the 4th of July Parade kicks off at 1:00 PM, Trustees need to arrive at Village Hall at 12:30 PM since we will be riding in golf carts in the parade. We will be having an Ice-Cream Social on July 21 from 5-6:30 PM at the Granary prior to the Street Dance on July 21 which will be from 6:30 - 10:00 PM. The next Recreation Board Meeting will be on Wednesday, July 25, 2018, at 7:00 PM. Everyone is welcome to attend.
Ordinance report by trustee Nancy Belt:
1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Of The Village Of Cherry Valley, Winnebago And Boone Counties, Illinois, Ascertaining The Prevailing Rate Of Wages For Public Works Projects.” Trustee Appell seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Belt moved that the Village Board pass and approve Ordinance #2018-11; “An Ordinance Of The Village Of Cherry Valley, Winnebago And Boone Counties, Illinois, Ascertaining The Prevailing Rate Of Wages For Public Works Projects.” Trustee O’Hara seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
3. Trustee Belt moved that the Village Board consider this the second and final reading of “An Ordinance Amending The Code of Ordinances for The Village Of Cherry Valley, Illinois Chapter 82 Zoning, Section 483 Small Wireless Facilities.” Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
4. Trustee Belt moved that the Village Board pass and approve Ordinance #2018-12;
“An Ordinance Amending The Code of Ordinances for The Village Of Cherry Valley, Illinois Chapter 82 Zoning, Section 483 Small Wireless Facilities.” Trustee O’Hara seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
Trustee Belt stated that ORDINANCE passes.
Finance report by trustee Jeff O’Hara: No Report.
Public safety report by trustee Jeff Fustin:
1. Trustee Fustin moved that the Village Board approve the purchase of five new Colt LE6933 SBR rifles from Research and Testing Worx Inc. of Mount Morris, Il., at a cost not to exceed $3,800.00. This price reflects a credit in the amount of $2,000.00 being applied from the sale of the Police Department’s existing, used rifles from line item 5375 Police. Trustee Appell seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
1. Trustee Fustin moved that the Village Board approve the purchase of two new 2018 Ford Utility Police Interceptor AWD squad cars from Currie Motors Fleet, of Frankfort, Il., at a cost not to exceed $57,500.00. This price does not reflect the trade in value (yet to be determined) from the two squads we will be replacing; this purchase is from line item 5420 Capital Improvements. The price is $1,000.00 lower than the State Bid. Trustee Belt seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
Public works report by trustee David Schroeder:
1. Trustee Schroeder moved that the Village Board approve the Construction Engineering Agreement with C.E.S. INC. for the 2018 Street Maintenance Program which includes portions of Newburg Road, CherryVale North Blvd, Pawlisch Drive, Charles Street, Griggs Crossing and Barnes Blvd in the amount of $45,000.00 from line item 5095 Capital Improvements. Trustee Fustin seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Schroeder moved that the Village Board authorize C.E.S. INC. to go out for bids on the following Baumann Park Projects: Canoe Launch, Tennis Courts, the Walking Path and the Public Works Building Pavement Areas. Trustee Appell seconded. All “Aye;” none opposed. Motion carried by voice vote.
3. Trustee Schroeder moved that the Village Board approve the Renewal of the
GEXPro Scada Software Support and software updates for the village’s water system at a cost of $6,313.13 from line item 5170 Water. Trustee Appell seconded.
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
4. Trustee Schroeder moved that the Village Board approve $500.00 for a Village-Sponsored Ice Cream Social to be held at the Granary (Barn) from 5:00 pm – 6:30 pm on July 21st from line item 5260 Building & Grounds. Trustee Belt seconded. A roll call vote was taken:
Stephen Appell Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’Hara Aye
Jeff Fustin Aye David Schroeder Aye
Motion carried 6-0.
Trustee Schroeder stated PUBLIC WORKS passes.
Planning and development report by trustee Stephen Appell: No Report.
Personnel report by trustee Sally Hollembeak: No Report.
Board comments:
1. President Claeyssen stated that we will not have a quorum for the July 9, 2018 Committee of the Whole Meeting, therefore, we will be moving the meeting to July 16, 2018 for a Special Committee of the Whole Meeting. Trustee Schroeder and Trustee O’Hara stated that they will not be in attendance at the July 16 meeting.
2. Trustee Fustin passed out a spreadsheet titled Cherry Valley Elementary School Population and Traffic Summary. Trustee Fustin stated that he believes that the numbers that were provided at the June 26, 2018 Committee of the Whole were not accurate. When the new school was being built Trustee Fustin had a conversation with Mrs. Timm, the principal of the new school, and she felt that 120-125 students will be dropped off at the new school and the remainder will be bused. Mrs. Timm also stated that she will have 70 staff, 20 people that come and go daily and about 10 buses daily dropping off and picking up students. Trustee Fustin stated that there would be about 760 cars & buses that pass through the intersection of Armer Drive and Perryville daily and we cannot wait for an accident to happen to get a traffic signal at that intersection.
Denny McMullen talked about some of the requirements that warrant a traffic signal:
a)Is there pedestrian traffic?
b)What are the traffic patterns/movements?
Winnebago County takes these and many others into consideration when placing a traffic signal, they do not look at the number of cars that pass through an intersection and they feel that this intersection does not meet their requirements or warrants them to put up a traffic signal according to their traffic study.
President Claeyssen stated that Attorney Sosnowski is drafting an IGA to present to Winnebago County regarding the installation of traffic signals. Trustee Fustin was asked to provide a copy of his spreadsheet to include as an exhibit in the IGA. We will continue this discussion at the July 16, 2018 Committee of the Whole Meeting.
Adjournment: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 7:55 PM.
http://www.cherryvalley.org/images/villiage-board/2018/board%20minutes%20%2007-03-18.pdf
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