Rockford Sun

Village of Cherry Valley Board of Trustees met Oct. 2.

Here is the minutes provided by the board:

The Village Board Of Trustees Of Cherry Valley, Illinois, Winnebago And Boone Counties, Convened On The 2nd Day Of October 2018.

President Jim E. Claeyssen Called The Village Board Meeting To Order At 7:02 Pm And Led The Pledge Of Allegiance.

A roll call was taken by Village Clerk Kathy Trimble:

Stephen Appell Present; Sally Hollembeak Present; Nancy Belt Present; Jeff O’hara Present; Jeff Fustin Present; David Schroeder Present

Also present: Treasurer Karen Melloch, Police Chief Robert Swank, Attorney Jim Stevens, Dennis McMullen C.E.S., and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

Trustee Schroeder moved to adopt the agenda. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

Trustee Schroeder moved to approve the September 18, 2018 Village Board Meeting Minutes. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: No one signed up for Public Comment.

TREASURER’S REPORT:

1. Treasurer Karen Melloch stated that revenues in the General Fund of $376,000 were higher than expenditures of $308,000 by $68,000. Expenditures were mainly Salary & Benefits ($220,000), Legal Fees ($11,000), Advertising for Cherry Valley Festival Days ($8,000), Mosquito Control ($7,000), the new Dog Fountain in Butler Park, funded by a private donation ($6,000), Utilities ($6,000), and Gas ($5,000). Revenues of $124,000 were less than expenditures of $66,000 in the Water Fund by $58,000. Expenditures were mainly Salary & Benefits ($31,000), the Bell School Watermain Engineering ($8,000), Utilities ($15,000), Meters ($3,000) and Chemicals ($3,000). In the Capital Improvements Fund, revenues of $212,000 were lower than expenditures of $294,000 by $82,000; expenditures were mainly for the Newburg Road Project ($263,000), Business District Engineering ($18,000) and the New Mower Purchase ($10,000). Trustee O’Hara moved to have the September 2018 Treasurer’s Report placed on file with the minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

PRESIDENT’S REPORT:

1. Proclamation: Breast Cancer Awareness Month. President Jim E. Claeyssen read the attached Proclamation. Trustee Belt moved to adopt the Proclamation proclaiming October 2018 as Breast Cancer Awareness Month in the Village of Cherry Valley. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

2. Trustee Schroeder moved that the Village Board approve Resolution 2018-13; A Resolution Authorizing That Various Committee Meeting and Village Board Meeting Minutes From 1998 Be Held Closed at This Time (Since the Need for Confidentiality Still Exists as to All or A Part of These Minutes). Trustee Appell seconded.

A roll call vote was taken: 

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

3. Trustee O’Hara moved that the Village Board approve Resolution 2018-14; A Resolution Authorizing the Release of Closed Session Minutes (Committee and Village Board Meetings from 1998). Trustee Belt seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

4. Trustee Hollembeak moved that the Village Board approve Resolution 2018-15; an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code for the use of Motor Fuel Tax (MFT) Funds in the amount of $7,500.00. This is in regards to the Inter-Governmental Agreement between the Village of Cherry Valley and the Township of Cherry Valley for Road Support Services. Trustee O’Hara seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

SALLY HOLLEMBEAK AYE JEFF O’HARA AYE DAVID SCHROEDER AYE

Attorney Stevens stated that he is working on several projects for the Village including the Charles Street Gardens Properties, the dedication & annexation agreement for the Harrison Avenue property (Quit Claim Deed) and the Recapture Agreement for the Swanson Farms INC water line extension on Vandiver Road.

ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S. Mr. McMullen reported that the Baumann Park paving is complete. The receivers for the tennis and pickle ball courts will be set tomorrow and the coating will be done in the next two (2) weeks so the courts should be coated by the end of the month and ready for next Spring. Mr. McMullen asked that the request to go out for proposals for the emergency repairs to Madigan Creek be placed on the next Committee of the Whole Meeting. Mr. McMullen mentioned that the Public Works Crews have been working on the Madigan Creek East erosion project and they have done a good job.

EX-OFFICIO’S REPORTS:

STEPHEN APPELL – PLANNING AND ZONING COMMISSION:

Trustee Appell reported that there will be a Planning & Zoning Commission Meeting on October 17th, at 6:30PM. Special Use permits for Casey’s General Store will be discussed.

DAVID SCHROEDER – RECREATION BOARD:

Trustee Schroeder reported that the next Recreation Board Meeting will be on Wednesday, October 3, 2018 at 7:00 PM. The Halloween Parade will be held on October 27, 2018 beginning at 4:00 PM at the Tennis Courts and will end at the Granary at Village Hall. Everyone is welcome to attend.

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Trustee Belt moved that the Village Board consider this the first reading of “An Ordinance Granting A Variance to The Code of Ordinances for the Village of Cherry Valley, Illinois, Chapter 82, Section 82-7(F)(2) Allowing a side yard fence along the Northwesterly 11’6” of the House and not the rear of the house as required by Village Ordinance, (1115 Griggs Road, Rockford, Illinois). Trustee Hollembeak seconded. Trustee Appell stated that he received a phone call from a Planning & Zoning Commissioner asking why the Village Board is approving this Variance since the petitioner was not present at the Planning and Zoning meeting but 1 objector was at the meeting. President Claeyssen explained that the petitioner did show up to the Committee of the Whole Meeting, apologized for not making the Planning & Zoning Meeting, and explained the situation with his request for a Variance. The Village has to move forward with any motion that comes out of the Planning & Zoning Commission Meetings. It does take a 2/3 majority vote of the Village Board to overturn any motion that comes out of the Planning & Zoning advisory committee. Motion carried with 5 “Aye” and 1 Abstain Vote.

FINANCE REPORT BY TRUSTEE JEFF O’HARA: No Report. PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.

PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER:

1. Trustee Schroeder moved that the Village Board award the proposal to Virgil Cook & Sons of Dekalb, IL for the installation of Traffic Signal Controls at Perryville Road and Armer Drive for the new Cherry Valley Elementary School at a cost of $43,150.00 from line item 5405 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

2. Trustee Schroeder moved that the Village Board approve the Fireworks Contract with Melrose Pyrotechnics for three (3) years, July 4, 2019 to July 4, 2021 for a cost of $23,000 per year from line item 5360 Administration. Trustee Fustin seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

Trustee Schroeder stated PUBLIC WORKS passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE STEPHEN APPELL: No Report.

PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:

1. Trustee Hollembeak moved that the Village Board approve the Blue Cross and Blue Shield Medical Plans HSA RPEC18A7 and PPO RPPC2423 and Dental Plan DHUC04 for the enrollment period December 1, 2018 through November 30, 2019. Trustee O’Hara seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

2. Trustee Hollembeak moved that the Village Board approve Envision Health Care (a Third-Party Administration Service) Contract Agreement for the upcoming enrollment period of 2018-2019 for the Village of Cherry Valley with a cost of $6.00 per month per employee/retiree for the enrollment period January 1, 2019 through December 31, 2019. Trustee O’Hara seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

3. Trustee Hollembeak moved that the Village Board approve an additional 200 hours each for Seasonal Public Works Employees Carrie Totten and Margarito Renteria for the 2018 Fall Season. Trustee Belt seconded. A roll call vote was taken:

STEPHEN APPELL AYE NANCY BELT AYE JEFF FUSTIN AYE

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

4. Trustee Hollembeak moved that the Village Board approve the promotion of Cherry Valley Patrol Officer Mr. Paul Seitz to Police Sergeant with a yearly salary of $80,617.68 with an effective start date of October 2, 2018. Trustee Fustin seconded. A roll call vote was taken:

Stephen Appell Aye; Nancy Belt Aye; Jeff Fustin Aye; Sally Hollembeak Aye; Jeff O’hara Aye; David Schroeder Aye

Motion carried 6-0.

Trustee Hollembeak stated PERSONNEL passes.

BOARD COMMENTS: President Claeyssen turned the meeting over to Village Clerk Kathy Trimble who administered the Oath of Office to Police Officer Paul Seitz, who was promoted to Police Sergeant for the Village of Cherry Valley, Illinois.

ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 7:25 PM.

http://www.cherryvalley.org/images/villiage-board/2018/board%20minutes%20%2010-02-18.pdf