City of Rockford Finance & Personnel Committee met July 22

By Michael Abella

Aug 5, 2019

City of Rockford Finance & Personnel Committee met July 22.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name

Organization

Title

Status

Tim Durkee

City of Rockford

Alderman

Present

Kevin Frost

City of Rockford

Alderman

Present

Venita Hervey

City of Rockford

Alderman

Present

John C. Beck

City of Rockford

Alderman

Present

Jonathan Logemann

City of Rockford

Alderman

Absent

Other Attendees:

Council Members: C. Tuneberg, N. Ervins, A. Thompson-Kelly, K. Hoffman, B. Rose, F. Beach, T. Quinonez, J. Chiarelli

Staff: T. Cagnoni, X. Whitford, K. Saunders, M. Williams, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, G. Davis, G. Trommels, W. Wuori, M. Leatherby, K. Mattson, M. Johnson

Interested Parties and Media

Invocation

The Invocation was led by Reverend William Martin of Providence Baptist Church.

Pledge of Allegiance

Public Participation

1. Brendalyn Langdon, of Rockford, Illinois spoke about safety in the area of 6th Street and 10th Avenue and suggested the addition of streetlights.

2. Prophet Yusef recited scripture and spoke about the "Union for Social Justice".

3. John Tac Brantley recited scripture and shared his vision to show at risk youth that there are tremendous opportunities in the City of Rockford and to take advantage of the resources that are available. John Tac Brantley also spoke about a planned trip to take at risk youth to Magic Waters.

II. INFORMATION ONLY

A. Change Order: Hartman and Center Street Reconstruction in the amount of $30,397.12 to Stenstrom Excavation, of Rockford, Illinois. The total amount for the project is $850,434.10. The funding source is $597,729.98 Sales Tax and $252,704.12 WRIA.

RESULT: DISCUSSED

B. Financial Discussion - June 2019

Xavier Whitford stated that all major revenues continue to exceed the projected budgeted amounts. Income tax collections are currently 10.7% over budget. Use tax is 20.1% over the estimated budget because of internet sales the State is capturing. Ms. Whitford highlighted the expenses for both public works and

public safety. Fire Department overtime is over budget because of 20 individuals off due to injury. CIP sales tax is currently under budget as is Motor Fuel Tax receipts.

Alderman Frost questioned the decrease in property taxes from the previous year. Xavier Whitford responded that the dollar amount will increase, but will check on the reason for the reported decrease in receipts.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Bid: Public Works Materials to William Charles Construction, of Rockford, Illinois, Rock Road Companies, of Janesville, Wisconsin, and N- TRAK Group, of Loves Park, Illinois for an estimated annual value of $250,000 based on unit pricing. The contract duration is one (1) year. The funding source is Departmental Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck

ABSENT: Jonathan Logemann

B. Award of Bid: 2019 Church Street and Court Street Water Main Replacement to Northern Illinois Service, of Rockford, Illinois in the amount of $268,827.00. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck

ABSENT: Jonathan Logemann

C. Rescind/Award of Bid: 2018 Demolition Group 4. Staff recommends rescinding the award to Rodman Services, of Rockford, Illinois and awarding to N-TRAK Group, LLC, of Loves Park, Illinois in the amount of $33,982.00 for the demolition of 3110 15th Street, 620 Trenton Street, and 412 North 3rd Street.

The contract duration is 45 days. The funding source is Community Development Block Grant (CDBG) and Abandoned Property Program (APP) Round 3.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck

ABSENT: Jonathan Logemann

D. Award of Joint Purchasing Contract: Direct-Link Crisis Response Throw Phone Systems to Enforcement Technology Group Inc., of Milwaukee, Wisconsin in the amount of $26,614.00. The funding source is Police Operating Budget.

Ald. Hervey asked if any of the equipment was shared with the County. Chief O'Shea responded "no" the County has their own SWAT Team.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck

ABSENT: Jonathan Logemann

E. Award of RFP: SCADA Consulting and Support Services to Enhanced Networks Inc., of Mundelein, Illinois and Concentric Integration, of Crystal Lake, Illinois for an estimated annual contract value of $125,000.00, based on unit pricing as listed on the fee schedules. The contract duration is one (1) year with four (4) possible annual extensions. The funding source is Water Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck

ABSENT: Jonathan Logemann

F. Contract Amendment: Administration of the On-Site Clinic with Marathon Health Inc., of Winooski, Vermont for an annual service fee of $882,839 with no annual increases for the duration of the contract. The duration of the contract is three (3) years beginning July 1, 2019 through September 30, 2021, including the option for renewal of two (2) additional one (1) year terms. The funding source is Health Fund. (Held out 6/10)

Ald. Frost voiced his concern with the cost of the contract due to the level of service the employees receive at the Wellness Center. He voiced his support for a new partnership with OrthoIllinois for a second location for Marathon Health. Ald. Hervey asked if the physician model had been changed. Shurice Hunter stated that currently Marathon Health is recruiting for a physician led clinic. The cost dropped when the physician left.

RESULT: APPROVED BY COMMITTEE [3 TO 0] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Kevin Frost, Venita Hervey, John C. Beck

ABSTAIN: Tim Durkee

ABSENT: Jonathan Logemann

IV. COMMITTEE REPORTS

A. Approval of the Vouchers in the amount of $6,560,225.55

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/5/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Kevin Frost, Alderman

AYES: Tim Durkee, Kevin Frost, Venita Hervey, John C. Beck