Rockford Sun

Village of Pecatonica Village Board met June 18.

Here is the minutes provided by the board:

1. Call to Order - Village President Bill Smull called the meeting to order at 6:32 p.m. on Tuesday, June 18, 2019 at Village Hall.

2. Silent moment observed.

3. The Pledge of Allegiance to the American Flag.

4. Roll call -. Trustees Bill Determan, Kathy Doty, Marilyn Wilke, and Jennifer Johnson were present. Trustees Tom Gipe and Paula Hachmeister were absent.

Others Present: Village Clerk Gwenn Shirley, Attorney Doug Henry, Engineer Jason Stoll of Fehr-Graham , Police Chief Bob Smith, Temporary Public Works Director Nick Berry and Treasurer Bernie Mrugala.

5. A quorum was established.

6. Approve May 2, 2019 Committee of the Whole Meeting Minutes – A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the May 2, 2019 Committee of the Whole meeting minutes. Discussion. All Trustees voted aye. Motion approved 4-0-2.

Approve May 2, 2019 Special Board Meeting Minutes Trustee Wilke stated that on page 2 under section 3 the word “ Temporary” needs to be added before the title Public Works Director. A motion was made by Trustee Johnson and seconded by Trustee Wilke to approve the May 2, 2019 Special Board meeting minutes as amended. Discussion. All Trustees voted aye. Motion approve 4-0-2.

7. Additions/Corrections to the Agenda – Under Economic Development Committee add 4. Business Grant Awards.

8. Approval of Agenda – A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the agenda as amended. Discussion. All Trustees present voted aye. Motion approved 4-0-2.

9. Call to the Public – None.

A. Village President-

1. Preliminary Presentation of the 2019 Zoning Map – Neil Ritter, Chairman of Planning and Zoning presented the 2019 Zoning Map. Discussion. The final map will be approved at the next Zoning and Planning meeting and will be forwarded to the full board for approval. Attorney Henry stated that this will have to be approved by an ordinance.

2. Iqbal Kalim Dispute of Water Bill for 905 Washington Street Pecatonica, Illinois – Attorney Henry provided information as to how this relates to the current ordinances. Discussion. A motion was made by Trustee Wilke that we split the under billed amount 50/50 with the owners of the water bills. Motion failed due to lack of second.

A motion was made by Trustee Johnson and seconded by Trustee Determan to reduce all of under billed accounts by 25%. Discussion. Trustees Determan, Doty, Johnson and Village President Smull voted yes. Trustee Wilke voted no. Motion approved 4-1-2.

3. Status Report on Contractors Performing Work for the Village of Pecatonica – Village President Smull stated that the current contractors are Norwest Construction, PDC and HD Waterworks will be covered under Public Works.

4. 150 Year Celebration Committee Report – Trustee Johnson stated that the Tractor Pull went over very well, Cars on Main will be on July 27th, sand volley ball at Hot Rod Nellies and a street dance later that night. A big thank you to the Public Works and Police Department for all of their assistance. Will not have the meeting on July 6th because of the holiday. Still looking for more volunteers.

B. Unfinished Business – None.

C. New Business

1. 2019-09 Ordinance Approving the Lease of Part of Public Owned Real Property to MCC Illinois LLC for not More than Twenty Years – 1st Reading –

A motion was made by Trustee Determan and seconded by Trustee Johnson to suspend the rules to approve Ordinance 2019-09. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

A motion was made by Trustee Determan and seconded by Trustee Johnson to approve Ordinance 2019-09. Discussion. A motion was made by Trustee Johnson and seconded by Trustee Wilke to amend to state,”six months’ notice of termination from the date of notice to remove all equipment”. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Ordinance 2019-09 as amended. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

2. 2019-10 An Ordinance Authorizing the Sale and/or Disposal of Personal Property Deemed Surplus by the Village of Pecatonica, Illinois – 1st Reading

A motion was made by Trustee Johnson and seconded by Trustee Determan to suspend the rules to approve Ordinance 2019-10. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Ordinance 2019-10. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

3. 2019-11 An Ordinance Provided for the Appropriation of Funds for the Operation of the Village of Pecatonica in the County of Winnebago and State of Illinois for the Fiscal Year Beginning May 1, 2019 and Ending April 30, 2020 – 1st Reading

A motion was made by Trustee Johnson and seconded by Trustee Determan to suspend the rules to approve Ordinance 2019-11. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Ordinance 2019-11. Discussion. Roll call vote take. All Trustees voted yes. Motion approved 4-0-2.

D. Legal (Attorney Henry) – No report.

E. Finance (Liaison Determan)

1. Liaison Report - Trustee Determan stated that audit is going as planned and with the assistance of Bernie and Marilyn the purchasing policy is being revised. The next big project will be the tax levy in December.

F. Planning Commission/Zoning Board

1. Next Meeting: Wednesday, July 3, 2019 at 6:00 p.m. This will be changed to July 10, 2019.

G. Public Works (Liaison Doty)

1. Liaison Report – No report. Nick provided an update on the SCADA installation which is about 75% complete.

2. Discuss and Approve Purchase of Spare Influent Chopper Pump – Nick reported on the importance this pump and it is strongly recommended by EPA that you have a spare pump on the shelf ready to go.

A motion was made by Trustee Determan and seconded by Trustee Johnson to purchase a third lift station pump from Gasvoda & Associates not to exceed $22,000 and to authorize Village President Smull to sign the agreement. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

Nick stated that we are in the process of looking into purchasing a crane to lift the pump right now we have to contract this out.

3. Engineer Report – Jason recapped the report that was presented.

H. Public Safety (Liaison Johnson)

1. Liaison Report – Trustee Johnson stated that when she became liaison for Public Safety she was given a quote from Mennenga Construction for some work to be completed for the Police Department. Village President Smull stated that after the roof was installed it was found that the gutters were leaking into the soffits and fascia as all of the water for this building drains to this side and this needed to be replaced. This work was supposed to be done when the roof work was being completed. Discussion. A straw poll was taken to treat this as an emergency as we previously did with the previous roof work over the Police Department. All Trustees raised their hands to agree.

2. Approve Purchase of Three (3) Mobile Radios – Bob provided some background information on the radio proposal.

A motion was made by Trustee Determan and seconded by Trustee Johnson to authorize the expenditure of $7,440.00 for three of the XTL 2500 mobile radios from Rock River Service Company in addition to the already approved expenditure for the camera system for the car. Discussion. Roll call vote taken. All Trustees voted yes. Motion approved 4-0-2.

3. Approve Intergovernmental Agreement for Consolidated Dispatch Services – Bob reported that there is no movement on this.

I. Economic Development Committee (Chairman Wilke)

1. Next Meeting: Monday, July 8, 2019 at 6:00 p.m.

2. Approve Quote from Kelsey Excavating for the Main Street Light Replacement Project Cement Work-

A motion was made by Trustee Wilke and seconded by Trustee Determan to approve the quote from Kelsey Excavating for $18,700 cement work and for the Village President to sign. Discussion. Roll call vote was taken. All Trustees voted yes. Motion approved 4-0-2.

3. Update on Flag Program – Marilyn reported that the Economic committee has now taken ownership of the flag program and working on updating the flyer to reflect this. In the future payments will be made to the Village of Pecatonica and the funds will be going into a line item under the Economic Development budget. Village President Smull requested that Economic Development project name be added to the flyer so that the community knows that this is not being funded by tax dollars. Attorney Henry suggested that checks be made payable to the Village of Pecatonica % Economic Development. Once the new flyers are done they will be listed on the website. There are some flags that need to be replaced in addition to some spinner poles.

4. Business Grant Award – Marilyn reported that we only had two applications for the Business Grants this year. We are looking to award $645 to J & J and $4,250 American Legion. Letters will be sent out. Attorney Henry stated that the Board will need to vote on this.

J. Accounting Services

1. Warrant List for June 18, 2019 (see attachment) $161,819.48-

A motion was made by Trustee Determan and seconded by Trustee Johnson to approve the June 18, 2019 Warrant List for $161,819.48. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approve 4-0-2.

2. Payroll for Period Ending May 26, 2019 (attachment) $23,900.49 –

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Payroll for period ending May 26, 2019 for $23,900.49. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 4-0- 2.

3. Payroll for Period Ending June 9, 2019 (attachment) $19,791.00 –

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the Payroll for Period Ending June 9, 2019 for $19,791.00. Discussion. All Trustees voted yes. Motion approved 4-0-2.

K. Clerk’s Items (Gwenn Shirley) No report

L. Executive Session- None

M. Adjournment –

A motion was made by Trustee Johnson and seconded by Trustee Determan to adjourn. All Trustees voted aye. Motion approved 4-0-2. Meeting adjourned at 8:33 p.m.

https://villageofpecatonica.com/wp-content/uploads/2019/08/2019-06-18-reg-board.pdf