Rockford Sun

City of Rockford Finance & Personnel Committee met Aug. 12.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Head Start Program Governance - Review of documents

B. Change Order: Strathmoor Drive Extension to Chastain & Associates, LLC in the amount of $72,322.17. The amended contract amount is $557,995.70. The funding source for the change order is Motor Fuel Tax. The sales tax amount of $143,492.82 remains the same.

III. RESOLUTIONS

A. Award of Bid: Network Cabling Services to Chicago Voice and Data Authority, of Chicago, Illinois, Communication Connections Inc., of Rockford, Illinois, Renaissance Communication Systems Inc., of Franklin Park, Illinois, and Kelso Burnett Co., of Rockford, Illinois for an estimated contract value of $30,000, based on unit pricing listed on the bid tabulation. The contract duration is One (1) year with one (1) possible annual extension. The funding source is IT Operating Budget.

B. Award of Bid: City-Wide Sidewalk & ADA Repairs Package #1 - 2019 to Stenstrom Excavation, of Rockford, Illinois in the amount of $87,383.50. The funding source is Sales Tax.

C. Award of Bid: City-Wide Sidewalk & ADA Repairs Package #2-2019 to Stenstrom Excavation, of Rockford, Illinois in the amount of $73,903.60. The funding source is Sales Tax.

D. Award of Bid: 3rd Street Bridge over 6th Street Deck Repairs to Civil Constructors Inc., of Freeport, Illinois in the amount of $209,340.16. The completion date is November 2019. The funding source is Sales Tax.

E. Award of Engineering Agreement: 3rd Street over 6th Street Bridge Deck Repairs to HR Green Inc., of McHenry, Illinois in the amount of $49,406.51. The funding source is Sales Tax. The completion date is November 2019.

F. Award of Engineering Agreement: Police Evidence Facility Site Design to Willett, Hofmann and Associates, of Rockford, Illinois in the amount of $31,843.76. The contract duration is October 2019. The funding source is Bond Proceeds.

G. Award of Professional Services Agreement: Police Evidence Facility Building Architectural Services to Hagney Architects, LLC, of Rockford, Illinois for 6.5% of total building construction (estimated at $326,560). The funding source is Bond Proceeds.

H. Change Order No. 1: City-Wide Street Repairs Group No.2 - 2019 to William Charles Construction, of Rockford, Illinois in the amount of $293,204.79 for an amended contract amount of $2,106,450.18. The additional work includes resurfacing, shoulder reconstruction, and drainage repairs. The original contract amount was $1,813,245.39. The funding source is Sales Tax.

I. Change Order No. 1: City-Wide Street Repairs Group No. 3 - 2019 to TCI Concrete, of Rockford, Illinois for an additional $164,438.00 for an amended contract amount of $1,554,470.27. The original contract amount was $1,390,032.27. The additional work includes resurfacing, curb and gutter repairs, sidewalk repairs, driveway approaches, and structural repairs as needed. The funding source is Sales Tax.

J. Award of Sole Source Contract: Police Portable Radios and Accessories to Motorola Solutions Inc., of Schaumburg, Illinois in the amount of $222,707.04. The funding source is 2017 JAG Byrne Grant ($108,813.00), 2018 JAG Byrne Grant ($110,598.00), Police Operating Budget ($3,296.04).

K. Acceptance of the 2017 Edward Byrne Memorial Justice Assistance Grant

L. Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of one or more obligations to be issued by the City of Rockford, Winnebago and Ogle Counties, Illinois

IV. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $8,610,622.38

B. Proposed Sale of Property: 4XX Short Horsman Street. Staff received a contract for $575 from Timothy and Beverly Davis. The City published the property for sale in the local newspaper with a minimum bid of $8,212. City staff is recommending the Finance and Personnel committee reject the offer.

C. Proposed Sale of Property: 1116 24th Street to Marino Realty in the amount of $7,200. The property is City-owned vacant property.

V. ADJOURNMENT

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