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City of Rockford Finance & Personnel Committee met August 12

By Angelica Saylo Pilo | Sep 13, 2019

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City of Rockford Finance & Personnel Committee met Aug. 12.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name

Organization

Title

Status

Tim Durkee

City of Rockford

Alderman

Absent

Kevin Frost

City of Rockford

Alderman

Absent

Venita Hervey

City of Rockford

Alderman

Present

John C. Beck

City of Rockford

Alderman

Present

Tony Gasparini

City of Rockford

Alderman

Present

Other Attendees:

Mayor McNamara

Council members: C. Tuneberg, N. Ervins, A. Thompson-Kelly, K. Hoffman, F. Beach, T. Quinonez, J. Chiarelli 

Staff: X. Whitford, K. Saunders, K. Franzen, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, G. Trommels, W. Wuori, T. Hinkens, K. Mattson, M. Hakanson, M. Johnson

Interested Parties and Media

Invocation

The Invocation was led by Chaplain Dave Zarembski of The Deaf Apostolate of the Dioceses.

Pledge of Allegiance

PROCLAMATIONS

1. Mayor McNamara presented a proclamation proclaiming the month of August 2019 to be "FARMER MARKET MONTH" in the Rockford, Illinois.

2. Mayor McNamara presented a proclamation proclaiming that August 15 to be "ROCKFORD DAY" in Rockford, Illinois.

Public Participation

1. Prophet Yusef of Rockford, Illinois recited scripture and spoke about ways to transform Rockford by the power of God.

2. John Tac Brantley, of Rockford, Illinois recited scripture and thanked the sponsors that enabled them to take over 150 youths and adults to Magic Waters. Mr. Brantley spoke of an incident involving four youths and how disappointed he was.

II. INFORMATION ONLY

A. Head Start Program Governance - Review of documents Ald. Hervey will contact George Davis with her questions.

RESULT: DISCUSSED

B. Change Order: Strathmoor Drive Extension to Chastain & Associates, LLC in the amount of $72,322.17. The amended contract amount is $557,995.70. The funding source for the change order is Motor Fuel Tax. The sales tax amount of $143,492.82 remains the same.

Ald. Hervey asked why IDOT was involved. Tim Hinkens explained that since the City utilized Motor Fuel Tax funds, we are required to follow their guidelines.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Bid: Network Cabling Services to Chicago Voice and Data Authority, of Chicago, Illinois, Communication Connections Inc., of Rockford, Illinois, Renaissance Communication Systems Inc., of Franklin Park, Illinois, and Kelso Burnett Co., of Rockford, Illinois for an estimated contract value of $30,000.00, based on unit pricing listed on the bid tabulation. The contract duration is one (1) year with one (1) possible annual extension. The funding source is IT Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

B. Award of Bid: City-Wide Sidewalk & ADA Repairs Package #1 - 2019 to Stenstrom Excavation, of Rockford, Illinois in the amount of $87,383.50. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

C. Award of Bid: City-Wide Sidewalk & ADA Repairs Package #2 - 2019 to Stenstrom Excavation, of Rockford, Illinois in the amount of $73,903.60. The funding source is Sales Tax.

Ald. Hervey asked if additions could be made to the sidewalk list. Ken Mattson suggested contacting him or the project manager, Pablo Solares.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

D. Award of Bid: 3rd Street Bridge over 6th Street Deck Repairs to Civil Constructors Inc., of Freeport, Illinois in the amount of $209,340.16. The completion date is November 2019. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

E. Award of Engineering Agreement: 3rd Street Bridge over 6th Street Deck Repairs to HR Green Inc., of McHenry, Illinois in the amount of $49,406.51. The funding source is Sales Tax. The completion date is November 2019.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

F. Award of Engineering Agreement: Police Evidence Facility Site Design to Willett, Hofmann and Associates, of Rockford, Illinois in the amount of $31,843.76. The contract duration is October 2019. The funding source is Bond Proceeds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

G. Award of Professional Services Agreement: Police Evidence Facility Building Architectural Services to Hagney Architects, LLC, of Rockford, Illinois for 6.5% of total building construction (estimated at $326,560.00). The funding source is Bond Proceeds.

Ald. Hervey asked if any of the design work had been done on the facility. Chief O'Shea responded that staff is working with Hagney Architects, public works, and IT.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

H. Change Order No. 1: City-Wide Street Repairs Group No. 2 - 2019 (Residential) to William Charles Construction, of Rockford, Illinois in the amount of $293,204.79 for an amended contract amount of $2,106,450.18. The additional work includes resurfacing, shoulder reconstruction, and drainage repairs. The original contract amount was $1,813,245.39. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

I. Change Order No. 1: City-Wide Street Repairs Group No. 3 - 2019 (Concrete) to TCI Concrete, of Rockford, Illinois for an additional $164,438.00 for an amended contract amount of $1,554,470.27. The original contract amount was $1,390,032.27. The additional work includes resurfacing, curb and gutter repairs, sidewalk repairs, driveway approaches, and structural repairs as needed. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

J. Award of Sole Source Contract: Police Portable Radios and Accessories to Motorola Solutions Inc., of Schaumburg, Illinois in the amount of $222,707.04. The funding source is 2017 JAG Byrne Grant ($108,813.00), 2018 JAG Byrne Grant ($110,598.00) and Police Operating Budget ($3,296.04).

Chief O'Shea stated that the current radios used by the department are beyond their life expectancy and need to be replaced.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

K. Acceptance of the 2017 Edward Byrne Memorial Justice Assistance Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

L. Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of one or more obligations to be issued by the City of Rockford, Winnebago and Ogle Counties, Illinois

Ald. Beck explained that the resolution is necessary to pay for the projects from the bond proceeds. Xavier Whitford explained that the IRS requires the resolution in order to reimburse ourselves. This is related to the police evidence facility.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

IV. COMMITTEE REPORTS

A. Committee recommends approval of the vouchers in the amount of $8,610,622.38 as approved at the Finance and Personnel Committee meeting on August 12, 2019.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

B. Committee recommends approval of the rejection of bid in the amount of $575.00 received from Timothy and Beverly Davis for the property located at 4XX Short Horsman Street. The City published the property for sale in the local newspaper with a minimum bid of $8,212.00. City staff recommended to reject the offer. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

C. Committee recommends approval of the proposed sale of a city-owned vacant lot located at 1116 24th Street to Marino Realty in the amount of $7,200.00. The Legal Director shall prepare the appropriate ordinance.

Ald. Hervey asked if the property was a residence and was told yes. Mike Hakanson stated that the house is in good enough shape to rehab. Marino Realty is a reputable property owner.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/19/2019 5:30 PM

MOVER: Venita Hervey, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Venita Hervey, John C. Beck, Tony Gasparini

ABSENT: Tim Durkee, Kevin Frost

V. ADJOURNMENT

The meeting was closed at 6:15 PM

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=1709&Inline=True

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City of Rockford Finance & Personnel Committee