Village of Cherry Valley Village Board of Trustees met Sept. 17.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
STEPHEN APPELL ABSENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Jim Stevens, Attorney Roxanne Sosnowski and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
President Claeyssen stated that there is a change to the Agenda:
• Executive Session and Reconvene to Open Session will be moved to after the President’s Report.
Trustee Hollembeak moved to approve the amended agenda. Trustee Belt seconded. All
“Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Schroeder moved to approve the September 3, 2019 Village Board Minutes. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up.
TREASURER’S REPORT: KAREN MELLOCH. No Report.
PRESIDENT’S REPORT:
1. Proclamation: US Constitution Week. President Claeyssen read the Proclamation and presented it to Mrs. Nancy Bloomstrand of the Daughters of the American Revolution.
Ms. Bloomstrand thanked the Village and presented President Claeyssen with a poster to be placed out front for all Cherry Valley Residents to know about Constitution Week.
2. Trustee Hollembeak moved that the Village Board approve $250.00 for the Veteran’s Remembrance Day from line item 5085 Administration. Trustee Belt seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
3. Trustee Hollembeak moved that the Village Board approve $900.00 for attendance to
the Rockford Area Economic Development (RAEDC) Annual Meeting on November 5, 2019
from line item 5085 Administration. Trustee Fustin seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
EXECUTIVE SESSION:
Trustee Hollembeak moved that the Village Board go into Executive Session for the following reasons:
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee O’Hara seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
The Village Board was in Executive Session from 7:08 PM to 8:42 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Village Board Meeting to Open Session at 8:42 PM. A roll
call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Let the record show that Village Clerk Kathy Trimble has returned to the Village Board
Meeting at 8:43PM.
Let the record show that Attorney Roxanne Sosnowski has left the Village Board Meeting at
8:45PM.
ATTORNEY’S REPORT: JIM STEVENS: No Report.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S.
President Claeyssen stated that there will be a bid opening on Monday, September 23, 2019 for the South Ulster Street Drainage Project.
EX-OFFICIO’S REPORTS:
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
The meeting that was scheduled for Wednesday, September 18, 2019 has been cancelled.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that the next Recreation Board Meeting will be held on October 2, 2019 at 7:00PM. We will be discussing Halloween Events including the Parade that will be on October 26 at 4:00PM. Volunteers are always appreciated at our events. Everyone is welcome to attend the meeting.
ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that the Village Board approve the bills reviewed and approved by the Budget Director on September 17, 2019 and reviewed and approved by the village trustees present at the September 17, 2019 Village Board Meeting at a total cost of $529,207.19. Trustee Hollembeak seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
2. Trustee O’Hara moved that the Village Board approve the renewal of the village’s ADP,
LLC Guaranteed Price Agreement. Trustee Fustin seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee O’Hara stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.
PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER FOR TRUSTEE STEPHEN APPELL:
Let the record show that Trustee Hollembeak has left the council table at 8:47PM.
1. Trustee Schroeder moved that the Village Board authorize CES INC. to advertise for bids
for the South Ulster Street Drainage Project. Trustee Fustin seconded. A roll call vote
was taken:
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 4-0.
Let the record show that Trustee Hollembeak has returned to the council table at 8:49PM.
2. Trustee Schroeder moved that the Village Board approve of the Design Engineering
Agreement with CES INC. for the Eastside Village Water Loop Project for an amount not
to exceed $30,000.00 from line item 5095 Water. Trustee Fustin seconded. A roll call
vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
3. Trustee Schroeder moved that the Village Board waive the rules in regard to bidding for
the new generator for Village Hall as allowed by Illinois State Statute 65 ILCS 5/8 -9-1.
Trustee Hollembeak seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
4. Trustee Schroeder moved that the Village Board approve Rush Power Systems, LLC to
install the new generator for Village Hall at a cost not to exceed $49,998.00 from line
item 5285 Capital Improvements. Trustee O’Hara seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
5. Trustee Schroeder moved that the Village Board approve Northern Illinois Service Co.
to perform the demolition of 138 South Hogan Street at a cost not to exceed $15,490.00
from line item 5405 Capital Improvements. Trustee Fustin seconded. A roll call vote
was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
6. Trustee Schroeder moved that the Village Board approve Muraski Monument Co. to provide the Memorial Stone in Baumann Park at a cost of $5,730.00 from line item 5410 Buildings and Grounds. Trustee Belt seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee Schroeder stated the PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.
BOARD COMMENTS:
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 8:53 PM.
http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2009-17-19.pdf
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