Village of Cherry Valley Village Board of Trustees met Aug. 20.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Police Chief Robert Swank, Attorney Jim Stevens, and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
President Claeyssen stated that there is a change to the Agenda:
• The Personnel Committee Report will be moved to after the Village Board reconvenes to
Open Session before the Board Comments.
Trustee Appell moved to approve the amended agenda. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Schroeder moved to approve the July 16, 2019 Village Board Minutes. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Belt moved to approve the August 5, 2019 Village Board Minutes. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT:
Mr. Bill Lawson, 283 Fairway View, Cherry Valley, IL addressed the Village Board with his concerns of the elevation of the home that is being built on Lot 114 in Newburg Village. Mr. Lawson also discussed the sidewalk that needs to be installed that would connect Brimmer Way and Club House Drive. He also asked if two yield signs can be installed on Club House Drive that allows vehicles entering the subdivision on Rivers Edge Drive have the Right of Way.
TREASURER’S REPORT: KAREN MELLOCH. No Report.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved that the Village Board approve a Building Permit (ref: covered porch) for 2897 Swanson Parkway, Rockford Illinois. Trustee Appell seconded.
Trustee Fustin expressed his concern that the Village Board is only approving the covered porch and not the sidewalks that are listed on the drawing that was submitted by the homeowner since the sidewalks do not meet the side yard setbacks. The consensus of the Village Board was to approve only the covered porch and write the homeowner a letter stating that sidewalks will have to conform to the side yard setback ordinance. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Let the record show that Attorney Roxanne Sosnowski arrived at 7:15 PM.
ATTORNEY’S REPORT: JIM STEVENS
Attorney Stevens reported that he is working on various projects for the Village. The Solar Farm Project is not ready to be presented at the August Planning and Zoning Meeting. They will be present at the September Planning and Zoning Meeting.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S. No Report.
EX-OFFICIO’S REPORTS:
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
The meeting that was scheduled for Wednesday, August 21, 2019 has been cancelled.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that National Night Out had a record turnout. He thanked the Recreation Board, Trustees, Police Department and Fire Department for their involvement in National Night Out. The next Recreation Board Meeting will be held on September 4, 2019 at 7:00PM. Everyone is welcome to attend.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 82 Accessory Buildings/Structures, Sections 82-3 And 82- 10”. Trustee Fustin seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2019-15 “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 2, Section 2-33, Committees”. Trustee Fustin seconded. Trustee Belt stated that she is voting “NAY” since this ordinance does not take into consideration the lot sizes of a property. If a homeowner has a small lot and wants to build a 600 Sq. foot accessory building, it would take over their whole lot. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT NAY JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with 5 “AYES” and 1 “NAY” - Trustee Appell voted “AYE” with reconsideration. He has requested that this ordinance be on the September 3, 2019 Meeting Agenda for reconsideration.
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that Motion that the Village Board approve the bills reviewed and approved by the Budget Director on August 20, 2019 and reviewed and approved by the village trustees present at the August 20, 2019 Village Board Meeting at a total cost of $216,110.28. Trustee Hollembeak seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee O’Hara stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.
PUBLIC WORKS REPORT BY TRUSTEE STEPHEN APPELL:
1. Trustee Appell moved that the Village Board approve the Construction Engineering
Agreement with C.E.S. INC for the 2019 Vandiver Road and South Bell School Road Water Extension Projects for an amount not to exceed $17,800.00 from line item 5095 Water. Trustee Belt seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee Appell stated the PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
Treasurer Karen Melloch addressed the Village Board, stating that she is retiring from the Village at the end of September. The Village board thanked Treasurer Melloch for her dedication to the Village. It was the consensus of the Village Board to advertise for the Treasurer’s position.
EXECUTIVE SESSION:
Trustee Hollembeak moved that the Village Board go into Executive Session for the following reasons:
(5 ILCS 120/2)(c)(21) (Discussion of Executive Session Minutes) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Belt seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
The Village Board was in Executive Session from 7:38 PM to 8:40 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Village Board Meeting to Open Session at 8:40 PM. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
1. Trustee Schroeder moved that the Village Board acknowledge that the Executive Session Minutes from the following committees and dates be held closed at this time since the need for confidentiality still exists as to all or part of these minutes, and instruct the Village Clerk to prepare a Resolution for holding said minutes (To be noted in the minutes). Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
2. Trustee Schroeder moved that the Village Board acknowledge that the Executive Session Minutes from the following committees and dates be released, and instruct the Village Clerk to prepare a Resolution for releasing said minutes (To be noted in the minutes). Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board approve the hiring of Ms. Cecelia E. Lindhe as the Administrative Assistant for the Cherry Valley Police Department at a starting wage of $16.75 per hour with a starting date of August 21, 2019. Trustee Belt seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee Hollembeak stated that PERSONNEL passes.
BOARD COMMENTS:
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 8:50 PM.
http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2008-20-19.pdf
Alerts Sign-up