Village of Cherry Valley Village Board of Trustees met Aug. 5.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN *PRESENT DAVID SCHROEDER PRESENT
*Trustee Fustin called in to the meeting and was present by Teleconference.
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Police Chief Robert Swank, Attorney Jim Stevens, and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
President Claeyssen stated that there are two changes to the Agenda:
1. Deleting items # 1 & 2 from the Ordinance Agenda referring to waiving the rules and passing of Ordinance 2019-14 “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 82 Accessory Buildings/Structures, Sections 82-3 And 82-10” and sending this back to the Committee of the Whole Meeting on August 12th for further review.
2. Renumbering items 3 & 4 to be 1 & 2 and changing the Ordinance number to 2019- 14 from 2019 -15 for “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 2, Section 2-33, Committees”.
Trustee Hollembeak moved to approve the amended agenda. Trustee Belt seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Schroeder moved to approve the July 16 Village Board Minutes.
Trustee O’Hara seconded. Trustee Belt asked to have the Treasurer’s portion of the minutes regarding the Village’s Audit changed in reference to the statement “a very clean audit”. After further discussion, Trustee Schroeder withdrew his motion to approve the minutes and Trustee O’Hara withdrew his second. The Village Clerk was instructed to listen to the recording of the minutes for clarification of what Ms. Jennifer Martinson said regarding the audit. The July 16, 2019 Village Board Meeting Minutes will be brought back to the next village board meeting for review and approval.
PUBLIC COMMENT: No one signed up for public comment.
TREASURER’S REPORT: Treasurer Karen Melloch
Treasurer Melloch stated that revenues in the General Fund of $536,000 were higher than expenditures of $491,000 by $45,000. Expenditures were mainly Salary & Benefits ($406,000), Legal Fees ($10,000), Mosquito Control ($9,000), Engineering Expense - Environmental for the old School site ($7,000) & Landscaping Services ($9,000). Revenues of $84,000 were lower than expenditures of $85,000 in the Water Fund by $1,000. Expenditures were mainly Salary & Benefits ($34,000), Meters ($17,000), Chemicals ($9,000), Utilities ($6,000) and Engineering ($7,000). In the Capital Improvements Fund, revenues of $8,000 were lower than expenditures of $112,000 by $170,000. Expenditures were mainly Bauman Park Path & Improvements to the Tennis Court/Pickle Ball Courts ($178,000). Trustee Hollembeak moved to have the July 2019 Treasurer’s Report placed on file with the minutes. Trustee O’Hara seconded. A roll call vote was taken:
PRESIDENT’S REPORT:
1. Trustee Schroeder moved that the Village Board Motion that the Village Board approve a Special Event Permit for Kegel Harley Davidson, 7125 Harrison Avenue, Rockford, Illinois to host a Suicide Prevention Awareness Event with Riverside
Community Church on August 17, 2019. Trustee Hollembeak seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Schroeder moved that the Village Board approve a Special Event Permit for Kegel Harley Davidson, 7125 Harrison Avenue, Rockford, Illinois for Bike Night on August 20, 2019. Trustee O’Hara seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
3. Trustee Hollembeak moved that the Village Board approve Resolution 2019-14; A Resolution Authorizing the Release of Closed Session Minutes (Committee and Village Board Meetings from 2000). Trustee O’Hara seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
4. Trustee Schroeder moved that the Village Board approve Resolution 2019-15; A Resolution Authorizing That Various Committee Meeting and Village Board Meeting Minutes From 2000 Be Held Closed at This Time (Since the Need for Confidentiality Still Exists as to All or A Part of These Minutes). Trustee O’Hara seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
5. Village Board discussion was had regarding a pergola for 2897 Swanson Parkway, Rockford, IL 61109. Trustee Fustin had met with the homeowner and the homeowner provided additional drawings for the Village Board to review. After further discussion it was decided that this was not actually a pergola but a covered porch attached to the house. Therefore, the consensus of the Village Board was to send this back to Mr. Dennis McMullen to review this permit as a covered porch.
6. Village Board discussion was had regarding the property located at 2823 Swanson Parkway. Trustee Fustin and Attorney Stevens visited the homeowner regarding their variance. The homeowner is requesting that the requirement to have the siding of the shed to match the house be waived because they are going to be siding the house white. Attorney Stevens informed the homeowner that they would have to fill out another Variance form to change the color requirement. Trustee Fustin stated that they have installed the 3X3 Window. The homeowner is also requesting to build an 8X10 structure to hide his wood pile. It was the consensus of the Village Board that the homeowner use a tarp to cover his wood pile and not to build/use another structure. Trustee Fustin will have them move their construction material from behind the shed as this is an Ordinance Violation.
ATTORNEY’S REPORT JIM STEVENS:
Attorney Stevens reported that he is working on the Special Use Ordinances for the Solar Farm.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S.
Sheri Kosmos of CES sent an email with the following project updates regarding the village’s 2019 Street Maintenance Projects:
• All concrete work has been completed (ramps and curbs).
• Storm inlet structures have been repaired.
• Milling and patching of Vandiver Road has been completed.
• Milling has started in Newburg Village North and should be completed today.
• Milling will continue on Monday for both Newburg Village South and Tebala.
EX-OFFICIO’S REPORTS:
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
There will be a Planning and Zoning Commission Meeting on Wednesday, August 21 at 6:30PM to discuss the Solar Farm Project.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that National Night Out will be tomorrow, August 6, 2019, in Bauman Park from 5:30 – 8:00PM. The kickball game will start at 6:00PM. There will be a pickle ball demonstration following the kickball game.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 2, Section 2-33, Committees”. Trustee Hollembeak seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with 5 “AYES” and 1 “NAY”
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2019-15 “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois Chapter 2, Section 2-33, Committees”. Trustee Hollembeak seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with 5 “AYES” and 1 “NAY”
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that the Village Board approve the request of $3,500 from the Rockford Economic Development Council (RAEDC) for continued support of Rockforward 20/20, the five-year strategic plan designed to cultivate opportunities to create and retain over 10,000 jobs by the year 2020 from line item 5360 Administration. Hollembeak seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee O’Hara stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.
PUBLIC WORKS REPORT BY TRUSTEE STEPHEN APPELL:
1. Trustee Appell moved that the Village Board waive the rules in regard to bidding for the additional (230) water meter installations in the Newburg Village and SouthVale Neighborhoods as allowed by Illinois State Statute 65 ILCS 5/8 -9-1.
Trustee Schroeder seconded. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Appell moved that the Village Board approve hiring Core & Main Company to perform the additional (230) water meter installations in the Newburg Village and SouthVale Neighborhoods in the amount of $97,750.00 from line item 5380 Water. The total cost for the complete meter installation project will be $174,367.00. Trustee Schroeder seconded. Originally the additional (230) meters were to be installed by the Public Works Department; it was determined by the Village Board to be more cost effective and it reduces the Village’s liability if Core & Main completes the whole project including the (230) meters. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
3. Trustee Appell moved that Village Board award the Vandiver Road and South Bell School Road Water Extensions Bid to Stenstrom Excavation and Blacktop Group as the lowest responsible bidder in the amount of $189,690.80 from line item 5380 Water. Trustee Schroeder seconded. The South Bell School Road water extension is for the Casey’s Project. A roll call vote was taken:
STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Trustee Appell stated the PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report. BOARD COMMENTS:
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 7:29 PM.
http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2008-05-19.pdf
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