Rockford Sun

City of South Beloit City Council met Oct. 21.

Here is the minutes provided by the council:

CALL TO ORDER: 5:00 pm, Council Chambers, City Hall by Mayor Rehl.

ROLL CALL: Present & answering to roll call were Commissioners Duffy, Fitzgerald, Hedrington, Morse, and Mayor Rehl.

City Attorney Roxanne Sosnowski was present

City Clerk Tracy Patrick recorded the minutes

Department Heads in attendance:

Fire Chief Mike Davenport

Police Chief Adam Truman

Public Works Superintendent Jeff Reininger

PLEDGE OF

ALLEGIANCE: Led by Mayor Rehl and recited by all members present.

INVOCATION: Mayor Rehl asked for a moment of silence.

APPROVE AGENDA:

Commissioner Hedrington made a motion to approve the agenda. Commissioner Fitzgerald second the motion. Voice vote carried the motion.

PUBLIC COMMENT:

None.

APPROVAL OF MINUTES:

Commissioner Duffy made a motion to approve the minutes of the Regular Council Meeting held on October 7, 2019, and the Special Council Meeting held on October 14, 2019. Commissioner Morse second the motion. Voice vote carried the motion.

REPORT OF OFFICERS:

1. Finance:

Commissioner Morse made a motion to approve the claims to be paid from October 5-18, 2019 in the amount of $185,603.25. Commissioner Hedrington second the motion. Roll call vote showed 5 ayes.

2. Attorney Report:

None

4. Commissioner’s Report:

Accounts & Finance-Commissioner Tom Fitzgerald

Public Health & Safety-Commissioner Brian Hedrington

Streets & Public Improvements-Commissioner Lori Duffy

Public Properties-Commissioner Ken Morse

CORRESPONDENCE:

1. Mayor Rehl read a Proclamation to Commemorate World Polio Day on October 24, 2019

NEW BUSINESS:

1. Discussion and/or Motion Items:

a. Commissioner Fitzgerald made a motion to approve Resolution 6079 approving a contract for Engineering Services with Fehr Graham in the amount of $75,000.00. Commissioner Duffy second the motion. City Engineer, Seth Gronewold was present to speak to Council regarding the proposed revised agreement for Engineering Services for the amendment to the Bike Path scope regarding the Rail Road crossing. The Illinois Department of Transportation (IDOT) approved the scope change to allow the new On Road Option that will go from Park Avenue and cross to the west to connect to the front side of the City park to Dorr Road. Mr. Gronewold explained this change will require a PDR, ESR, and Design Plans. Council asked if there are any additional grants that may be available. Mr. Gronewold said the City cannot use the ITEP grant funds for Design Engineering, and he is unaware of any grants that are available for this project. The City will need to submit a second ITEP Application for Phase II of the project that will require additional ITEP funds. Roll call vote showed 5 ayes.

b. Commissioner Fitzgerald made a motion to approve Resolution 6080 authorizing the fourteenth IEPA Loan Disbursement request in the amount of $1,294,710.88. Commissioner Duffy second the motion. Roll call vote showed 5 ayes.

c. Commissioner Fitzgerald made a motion to approve Resolution 6081 approving a contract with C.A.R.E. for P.E.T.S. Commissioner Hedrington second the motion. Commissioner Fitzgerald said if the contract is approved the residents will be contacted in the areas where there are issues to work with assisting the volunteers. The contract is for cats only. Roll call vote showed 5 ayes.

d. Commissioner Hedrington made a motion to approve Ordinance 2468 amending various provisions of Chapter 102 Traffic and Vehicles, Article II, Stopping, Standing, and Parking in the City of South Beloit Code of Ordinances. Commissioner Duffy second the motion. Council discussed a portion of the proposed amendments to the current provisions of Chapter 102 regarding parking vehicles. Consideration for adding the proposed odd/even parking to all City streets was discussed. Council considered if odd/even parking would be allowed during a snow emergency and how it would affect snow removal efforts. If allowed, 2 days would be required for snow removal from streets. Council was not in favor of allowing odd/even parking during a snow emergency as it would further delay snow removal efforts from the City streets. Council further discussed amending the current ordinance regarding when snow emergencies will be declared for the requirement of vehicles to be removed from the streets. After discussion it was determined that a revised Ordinance was needed to be brought back to Council at the next Regular Council Meeting for further revisions. Commissioner Morse made a motion to bring the Ordinance back to the next Regular Council Meeting. Commissioner Duffy second the motion. Voice vote carried the motion.

e. Commissioner Duffy made a motion to approve awarding the 2019-2010 and 2020-2021 bid to Synergy Pavement Group d/b/a Asphalt Maintenance Systems. Commissioner Morse second the motion. Public Works Superintendent, Jeff Reininger said the City received 1 bid for the plowing contract. The bid submitted is slightly higher than the last contract with Asphalt Maintenance Systems. Commissioner Hedrington asked why Superintendent Reininger did not want to pay overtime and use the current City employees for doing all of the City’s plowing. Superintendent Reininger explained part time employees are limited to the number of hours they are able to work as well as concerns with regards to who would be able to work of the part time employees. Superintendent Reininger also explained he was unsure if he would have enough man power for the entire City. Last year’s budget of $15,000 expended $6,000 for snow plowing. Commissioner Hedrington believes the plowing could be done with current staffing. Attorney Sosnowski reviewed the past collection issues the City has had with Asphalt Maintenance Systems regarding the repayment of their Revolving Loan Fund. Attorney Sosnowski said Asphalt Maintenance Systems is currently up to date and recommended considering a possible 1-year contract then bid out again for 2020-2021. Roll call vote showed 4 ayes and 1 nay by Commissioner Hedrington.

f. Commissioner Morse made a motion to approve hiring Austin Edgington as Paid on Call Firefighter. Commissioner Fitzgerald second the motion. Roll call vote showed 5 ayes.

g. Commissioner Morse made a motion to approve hiring Gracie Henthorn as Paid on Call Firefighter. Commissioner Hedrington second the motion. Roll call vote showed 5 ayes.

h. Commissioner Morse made a motion to approve hiring Hallie Mrkvicka as Paid on Call Firefighter. Commissioner Duffy second the motion. Roll call vote showed 5 ayes.

MISCELLANEOUS LICENSES AND PERMITS:

1. RLE License’s:

a. Keyona Young-Jena’s

Commissioner Fitzgerald made a motion to approve all licenses second by Commissioner Morse. Voice vote carried the motion.

EXECUTIVE SESSION:

At 5:52 pm on a motion made by Commissioner Morse second by Commissioner Duffy. Voice vote carried the motion. The purpose for Executive Session is to:

1. Discuss personnel issues as provided by 5 ILCS 120/2 (c) (1) of the Illinois Open Meetings Act.

RECONVENE TO OPEN SESSION:

At 6:28 pm.

ROLL CALL:

Roll call vote showed all members present at onset of the meeting.

ORDER OF BUSINESS:

None.

ADJOURN:

At 6:28 pm on a motion made by Commissioner Fitzgerald second by Commissioner Duffy. Voice vote carried the motion.

https://southbeloit.org/wp-content/uploads/2019/12/10-21-19-Regular-Council-Meeting.pdf