City of Rockford Finance & Personnel Committee met Dec. 9.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Tim Durkee | City of Rockford | Alderman | Present | |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| John C. Beck | City of Rockford | Alderman | Absent | |
| Tony Gasparini | City of Rockford | Alderman | Absent |
Mayor McNamara
Council members: C. Tuneberg, N. Ervins, A. Thompson-Kelly, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli
Staff: T. Cagnoni, C. Hagerty, K. Saunders, M. Flores, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, J. Jaeger, G. Trommels, W. Wuori, X. Whitford, T. Hinkens, M. Leatherby, M. Vella, M. Johnson
Ryan Brauns - Rockford Consulting & Brokerage
Interested Parties and Media
II. INFORMATION ONLY
A. Head Start Program Governance: Review of documents - November
Ald. Hervey asked if any expansion of the classrooms was anticipated with the Rockford School District. Jennifer Jaeger responded, not at this time.
RESULT: DISCUSSED
III. RESOLUTIONS
A. Award of Bid: Window Cleaning for City Facilities to Crystal Image Cleaning, of Freeport, Illinois in the amount of $27,804. The contract duration is one (1) year with four (4) possible one-year extensions. The funding source is the Property Fund.
Ald. Hervey voiced her concern with the lack of response from local bidders
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
B. Award of Bid: Fire Station Kitchen Remodels to Larson & Larson Builders, of Loves Park, Illinois in the amount of $98,208. The work includes Station 2 (1004 7th Street), Station 4 (2959 Shaw Woods Drive), Station 5 (391 North Trainer Road), and Station 6 (3329 West State Street). The funding source is DCEO Grant award.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
C. Approval of Agreement: Specialty Drug Prior Authorization. The Human Resources Department recommends implementing this specialty drug clinical prior authorization oversight program with ELMC Rx. This company is currently part of the City of Rockford pharmacy benefit management. There is no administrative fixed fee. Expenses are 25% of recovered savings, which could exceed $25,000 annually. The contract duration is one (1) year with the ability to renew annually for two (2) additional years. The funding source is Health Insurance Fund.
Ald. Hervey asked if the contract was for managed care. Director Shurice Hunter explained that it is not a managed care. This is to insure that the pharmacy benefit manager is authorizing the correct dosage of specialty drugs. Ms. Hunter stated that pharmacists would be working with the doctor. Ald. Durkee voiced his concern with the contract.
Ryan Brauns stated that oncology is not included in the program. Mr. Brauns stated that it was discovered that 15% to 20% of the specialty medications were going out in error. Ald. Hervey voiced her concern with a period for a patient needing a specialty drug. Further discussion ensued.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
D. Renewal of Agreement - Worker's Compensation Excess Coverage 2020 with Safety National for excess policy for contract amount/rates: premium is based on estimated annual payroll of $83,837,009 at $.2062 per $100 of payroll, for a total estimated annual premium of $172,872. The contract duration is one year. The funding source is Workers' Compensation Fund.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
E. Award of Non-Competitive Bid: Chemical Feed Equipment, Supplies and Service to Smith Ecological Systems (SES), of Rockford, Illinois for an estimated annual contract value of $125,000, based on unit pricing. The contract duration is one year. The funding source is Water Division Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
F. Award of Non-Competitive Bid: Traffic Controller Equipment Parts to Mobotrex Mobility & Traffic Experts, of Davenport, Iowa for an estimated amount of $300,000. The contract duration is one year. The funding source is Traffic Fund.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
G. City-State Agreement for Railway Highway Grade Crossing Improvements to the Kishwaukee Street & Illinois Railway Tracks using federal Railway-Highway Crossing Program funds. This Agreement outlines the funding of the estimated $513,070 project. The funding source is 90% Federal 10% Railroad, with no costs to the City.
Ald. McNeely asked if there was a funding amount, the City receives from the federal government for railroads. Mr. Hinkens stated that it depends on the grant programs available. We are currently working with the ICC to receive federal funding to replace the 1st or 2nd Street Bridge over the Union Pacific Railroad. There is no typical amount we receive; it depends on what is available. There is an annual program that the State offers using federal funding to repair or replace substandard traffic control signals at railroad crossings.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
H. Resolution to reduce water related fees to the Park District in an amount not-to- exceed of $70,000 during 2020 in exchange for the Park District reopening Alpine Pool for the 2020 season. Additionally, the Park District has agreed to have coordinated marking activities with the City of Rockford Water Division.
Ald. Hervey asked if it was known what percentage the $70,000 is of the operating budget for Alpine Pool. City Administrator, Todd Cagnoni stated that he did not know, but would get that information. Ald. McNeely asked if the Park District would be requesting a reduction in 2021. City Administrator, Todd Cagnoni stated staff felt better doing a one-year agreement only.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
IV. COMMITTEE REPORTS
A. Approval of the vouchers in the amount of $5,795,931.64.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
B. Approval of the Budget Amendment to the 2020 Police Department Operating Budget increasing the authorized number of non-sworn personnel by one full-time employee. This budget amendment will eliminate the contract employee position and implement a full-time exempt position of Media and Marketing Manager.
The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
C. Approval of the City of Rockford Grant Policy. The Legal Director shall prepare the appropriate ordinance.
Michelle Vella, Contracting Grant Compliance Officer, stated that the Policy would provide written guidance on the approval internally of grants from a department head, finance director, and legal department approval. The grant policy also dictates who the authorized signatory is for city grants; there will be a general oversight of the terms and conditions of each grant agreement. Ald. Hervey requested reviewing all grant applications.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/16/2019 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
D. Approval of Commercial Sexual Exploitation of Children (CSEC) Policy
RESULT: HELD OUT Next: 12/30/2019 5:30 PM
V. ADJOURNMENT
The meeting was closed at 7:19 PM
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