City of Rockford Finance & Personnel Committee met Feb. 24.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Tim Durkee | City of Rockford | Alderman | Present | |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| John C. Beck | City of Rockford | Alderman | Present | |
| Tony Gasparini | City of Rockford | Alderman | Present |
Council members: C. Tuneberg, A. Thompson-Kelly, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli
Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief D. O'Shea, Fire Chief D. Bergsten, K. Partridge, S. Hunter, J. Jaeger, G. Trommels, W. Wuori, X. Whitford, Ken Mattson, J. Rott, J. Cacciaplagia, C. Bailey,
Interested Parties and Media
II. INFORMATION ONLY
A. Financial Discussion - January 2020
Director Hagerty stated that the non-major revenues are approximately 12% under budget; this is just a timing issue. Expenses are approximately 5.2% under the estimated budget. Motor fuel tax is significantly over budget by 32.6%. The redevelopment fund is over budget mainly due to the restaurant tax by 21.8% and hotel/motel tax is under performing.
RESULT: DISCUSSED
B. Natural Gas Contract
Xavier Whitford stated that the City signed two contracts, one for the largest consumer the City Yards facility and one for all other smaller City accounts. The successful supplier was Constellation for a fixed flat rate of 2.797 cents per therm from September 2020-Septermeber 2023. This is a reduction of 20% or a savings of approximately $21,391 per year.
The contract for City Yards is a fixed flat rate of 2.52 cents per therm from August 2020-July 2023. This is a reduction of 25% or a savings of approximately $16,450 per year from the current rate of 3.377 cents per therm. Vanguard was selected from four suppliers solicited.
RESULT: DISCUSSED
III. RESOLUTIONS
A. 2020-39-R - Donation of Used 2012 Ford Wheeled Coach Ambulance to Swedish American Hospital for their EMS training program.
American Hospital for their EMS training program.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
B. 2020-40-R - Rescind/Award Fire Station #6 HVAC Replacement. Staff recommends rescinding the bid awarded to Temperature Doctors Heating and Cooling, of Rockford, Illinois and awarding to Geostar Mechanical Inc., of Rockford, Illinois in the amount of $58,448.00. The funding source is Fire Department Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tony Gasparini, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
C. 2020-41-R - Award of Bid: City-Wide Street Repairs Group No. 1-2020
(Arterials) to Rock Road Companies, of Rockford, Illinois in the amount of $665,593.72. The funding source is Motor Fuel Tax Funds.
Ald. Hervey questioned the use of Motor Fuel Tax for this project. Ken Mattson replied that they use motor fuel tax for these projects. Ald. Rose asked if soliciting bids early in the season provided a savings. Mr. Mattson stated that staff solicits bids early before the State and other municipalities. Ald. Hervey asked when they would know the status of their ward requests. Mr. Mattson responded that staff is currently working on the ward plans.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
D. 2020-42-R - Award of Bid: PCC Patching 2020 to Campos Construction, of Rockford, Illinois for an estimated annual budget amount of $200,000.00, based on unit prices. The contract duration is the date of award through December 31, 2020 with an option to extend for one (1) year by mutual consent of both the City and contractor. The funding source is the Water Fund Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
E. 2020-43-R - Award of Bid: Garage Commercial Labor - Medium & Heavy Duty
Trucks to Lakeside International, of Rockford, Illinois for an estimated annual amount of $75,000.00, based on unit pricing. The contract duration is One (1) year with four (4) possible one-year extensions. The funding source is Equipment Fund Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
F. 2020-44-R - Award of Bid: Traffic Signs & Posts and Finished Signs to Blank Signs – Vulcan Signs, of Foley, Alabama Sign Posts – Newman Signs, of Jamestown, North Dakota Finished Signs – Newman Signs of Jamestown, North Dakota
The estimated total value of all contracts is $26,000.00, based on unit pricing. The duration of the contracts is one-year. The funding source is Traffic Fund Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
G. 2020-45-R - Award of Joint Purchasing Agreement: Police Dash Mounted Cameras, Laptop Computers, and Docking Stations for 2020 patrol squad cars to CDS Office Technologies, of Itasca, Illinois in the amount of $92,255.00. The funding source is Capital Lease Fund.
Ald. Thompson-Kelly asked if there was a grant for the dash cams. Director Hagerty stated staff would look into and get back to the council members.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
H. 2020-46-R - Change Order: Purchase of Police Vehicles to Currie Motors Fleet, of Forest Park, Illinois. Original Contract Amount $749,436 Current Proposed Change Order $25,911 Amended Contract Amount $775,347
Since pricing the initial quote and after council awarded the purchase, prices for vehicles have gone up an average of $1,079.00. The increase in expenditures will be offset by the reallocation of equipment, mainly camera equipment, of the vehicles that are being replaced. The funding source is Capital Lease Funds. Ald. Hervey voiced her concern with the change order. Director Hagerty explained that there was a price increase in 2020 that was allowed under the competitively bid contract.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
I. 2020-47-R - Award of Engineering Agreement: Whitman Street Rehabilitation (Phase 1 Engineering) to IMEG Corp., of Rockford, Illinois for an amount not-to- exceed $337,760.56. The contract duration is 2020 through 2021. The funding source is Sales Tax.
Ald. Hervey stated that this project is just for Whitman Street only up to the west side of the bridge. Ken Mattson responded that the project stops at Church Street.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
J. 2020-48-R - Acceptance of Illinois Heals Grant Award - ICJIA/Victims of Crime Act Funds. The Illinois HEALS (Helping Everyone Access Linked Systems) initiative aims to address child and youth victimization by coordinating prevention and intervention services for victims of crime under age 25 in Rockford, Illinois through the Family Peace Center. The grant amount is $162,741.00. Ald. Hervey voiced her concern with the grant being only for nine months. Jennifer Cacciapaglia explained that it is a nine-month grant because the DOJ only allows for a limited amount of the funds; we are only allowed to request for nine months at a time.
RESULT: APPROVED BY COMMITTEE [4 TO 1] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, John C. Beck, Tony Gasparini NAYS: Venita Hervey
IV. COMMITTEE REPORTS
A. 2020-102-CR - Approval of the Vouchers in the amount of $5,592,543.28.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
B. 2020-103-CR - Approval of authority to hire a 911 Manager Position. The Winnebago County Emergency Telephone System Board will pay for the salary. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/2/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tony Gasparini, Alderman
AYES: Durkee, Frost, Hervey, Beck, Gasparini
V. ADJOURNMENT
The meeting was closed at 6:57 PM
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