City of Rockford Finance & Personnel Committee met July 13.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| Karen Hoffman | City of Rockford | Alderman | Present | |
| Tony Gasparini | City of Rockford | Alderman | Present | |
| Ginger Hanley | City of Rockford | Alderman | Present |
Alderman Hervey and Alderman Thompson-Kelly attended the meeting via teleconference.
Mayor McNamara
Council members: T. Durkee, C. Tuneberg, N. Ervins, A. Thompson-Kelly, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli
Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief D. O'Shea, Division Chief M. Knott, N. Meyer, S. Hunter, A. Parham, G. Trommels, W. Wuori, X. Whitford, T. Hinkens, M. Leatherby, M. Johnson
Interested Parties and Media
II. INFORMATION ONLY
A. Head Start Governance - Review of documents - May 2020
Ald. Hervey asked if Head Start was planning any extension of services in the event that COVID prevents onsite Head Start. Director Parham stated the PACE Center is scheduled to open this week.
RESULT: DISCUSSED
III. RESOLUTIONS
A. 2020-141-R - Award of Bid: Head Start Learning Materials to Discount School Supply, of Monterey, California in the amount of $32,000.00. The contract duration is one (1) year and three (3) one-year options to renew for a total of four (4). The funding source is Human Services Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
B. 2020-142-R - Award of Bid: City Yards Warm Storage Roof Replacement to HC Anderson Roofing, of Rockford, Illinois in the amount of $131,345.00. The funding source is Property Fund Operating Budget.
Ald. Hervey asked if this was the final phase for the roof replacement. Mitch Leatherby stated it was the final phase for the roofing upgrades for city yards.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
C. 2020-143-R - Award of Bid: City-Wide Weed Abatement to AKT Services, of Loves Park, Illinois, Affordable Solutions, of Rockford, Illinois, JJ Paris, of Rockford, Illinois, Slabaugh & Sons, of Caledonia, Illinois, Reyes Rodriguez, of Rockford, Illinois and Chatman Services, of Rockford, Illinois for a total contract amount of $175,000.00, based on unit pricing. The contract duration is one (1) year and four (4) one-year renewals for a total of five years. The funding source is Construction Services Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
D. 2020-144-R - Award of RFP: Automatic License Plate Readers Cameras to Vigilant Solutions, of Livermore, California in the amount of $233,374.00 (based on unit pricing). Cameras -The funding source is Project Safe Neighborhoods (PSN) Grant.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
E. 2020-145-R - Resolution to Adopt the Annual Financial Report and the Auditor's Management Letter to the Mayor and City Council for Calendar Year Ending December 31, 2019.
Ald. Hervey questioned not receiving the management letter nor the report.
Director Hagerty explained that the document is posted on the City's website and offered to email the executive summary from the audit firm. A copy of the CAFR is on everyone's desk. Director Hagerty encouraged the aldermen to read the financial section tab.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
F. 2020-146-R - Resolution for Improvement under the Illinois Highway Code for use of Motor Fuel Tax funds for US Business 20 (East State Street) from Mill Road to Buckley Road in the amount of $1,500,000.00.
Ald. Durkee commented on the electrical poles present along East State Street.
Ald. Hervey also voiced her concern with the poles being present along East State Street. Tim Hinkens stated that the installation of the decorative lighting is independent of the burial of the electrical poles, which could be done any time.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
G. 2020-147-R - Resolution for Improvement under the Illinois Highway Code for use of Motor Fuel Tax funds for 20th Street over US Bypass 20 Bridge in the amount of $100,000.00.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Karen Hoffman, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
IV. COMMITTEE REPORTS
A. 2020-193-CR - Approval of the vouchers in the amount of $8,996,562.65.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Ginger Hanley, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
B. 2020-194-CR - Approval of an Intergovernmental Agreement with the State of Illinois for US Business 20 (East State Street) from Mill Road to Buckley Drive.
The city's portion for the project is $530,331.00. The funding source is Motor Fuel Tax funds. The Legal Director shall prepare the appropriate ordinance.
Tim Hinkens stated this approves the agreement between the State of Illinois and the City of Rockford; the city's portion is approximately $1 million less than the MFT resolution. The street department will be purchasing and installing the decorative lighting. We will reimburse the general fund for that money.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
C. 2020-195-CR - Approval of an Intergovernmental Agreement with the State of Illinois for 20th Street over US Bypass 20 Bridge. The city's portion is $64,644.00. The funding source is Motor Fuel Tax funds. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
D. 2020-196-CR - Approval of a Marketing Agreement for Service Line Warranty Coverage with Utility Service Partners Inc. (USP). The estimated annual revenue is $50,760.00. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
E. 2020-197-CR - Approval of the Head Start Collaborative Agreement between the City of Rockford Human Services Department and Trinity Day Care Inc. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
F. 2020-198-CR - Approval of the Head Start Collaborative Agreement between the City of Rockford Human Services Department and Harlem Community Center, Hand-n-Hand Child Care. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
G. 2020-199-CR - Approval of the Amendment to the 2020 Fee Schedule to include a Zoning Board of Appeals Special Use Permit Application Fee for murals. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
H. 2020-200-CR - Approval of an Intergovernmental Agreement with the State of Illinois (Illinois Century Network) for Internet bandwidth. This connection to the State is also used for required access to the Illinois State Police LEADS System.
The Legal Director shall prepare the appropriate ordinance.
Ald. Hervey requested more information regarding the agreement. Director Trommels stated the agreement is for the internet bandwidth. This connection to the State is also used for our required access to the Illinois State Police LEADS system. Due to employees working offsite we doubled our bandwidth, which increased our costs.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Frost, Hervey, Hoffman, Gasparini, Hanley
I. 2020-201-CR - Approval of the Lien Waivers for Trustee Properties to facilitate transfer of the properties from the Winnebago County Trustee to bidders. The Legal Director shall prepare the appropriate ordinance.
Property Address Lien Amounts
6XX S JOHNSTON AVE City - $1,211, $845, $184, $207, $206, $323, $169, $310, $195 = $3,650
25XX ANDERSON ST City - $260, $355, $1,049, $845, $187 = $2,696
1052 N ROCKTON AVE City - $359, $845, $200, $323 = $1,727
612 S HENRIETTA AVE City - $887, $890, $184, $187, $336, $173 = $2,647
511 NEWPORT AVE City - $10,998, $1,117 = $12,105
3021 SEWELL ST City - $524, $359, $359, $185, $173 = $1,600
3013 SEWELL ST City - $524, $521, $197, $192, $197, $185, $173 = $1,989
1829 7TH ST City - $105
984 N COURT ST City - $1,240
818 S MAIN ST City - $18,700
1412 GRANT AVE City - $2,800
910 VAN WIE AVE City - $359, $845 = $1,204
2829 ASHLAND AVE City - $405, $2250. Confirm with RRWRD = $2,655
412 N 3RD ST City - $9,000, $15,000 = $24,000
620 TRENTON City - $9,622, $5,509 = $15,131
510 SIMPSON RD City - $1,320
404 LEXINGTON AVE City - $1,500
513 ACORN ST City - $185
928 S 5TH ST City - $2,400
219 CATHERINE ST City - $2,850
1328 ELM ST City - $2,975
1222 S CHURCH ST City - $358, $225, $752, $177 = $1,512
CORBIN ST City - $359, $521, $197 = $1,077
1448 W JEFFERSON ST City - $360, $1,029, $319, $184, $184, $333, $173, $617, $454, $314, $301, $164, $310, $298 = $5,040
3017 SEWELL ST City - $524, $521, $197, $192, $197, $185, $173 = $1,989
612 S HORACE AVE City - $7,996
1311 ANDREWS ST City - $887, $319, $184, $186, $184, $181, $328, $156, $312, $223, $306, $168 = $3,434
2830 HANSON ST City Notice to demo and $3,000, $2,400, $200 = $5,600
2827 BILDAHL ST Notice of intent to demo
Ald. Hoffman voiced her concern with the waiver. Director Franzen stated we are not releasing liens that we are objecting to. Ald. Hervey asked if the trustee would be paid more than the cost of the liens. Director Franzen stated R1 took over the trustee program last fall. The liens were placed under the prior agent, the request is to release the liens. The City will receive $30,000 to $50,000 of the $309,197.15. Director Franzen will address Ald. Hervey's concerns prior to the City Council meeting July 20.
RESULT: APPROVED BY COMMITTEE [4 TO 1] Next: 7/20/2020 5:35 PM
MOVER: Tony Gasparini, Alderman
SECONDER: Venita Hervey, Alderman
AYES: Kevin Frost, Karen Hoffman, Tony Gasparini, Ginger Hanley
NAYS: Venita Hervey
V. ADJOURNMENT
The meeting was closed at 6:53 PM
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