City of Rockford Finance & Personnel Committee met Oct. 13.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| Jonathan Logemann | City of Rockford | Alderman | Present | |
| Karen Hoffman | City of Rockford | Alderman | Absent | |
| Ginger Hanley | City of Rockford | Alderman | Present |
Ald. V. Hervey, F. Beach, and J. Chiarelli attended the meeting via teleconference.
Mayor McNamara
Council members: T. Durkee, C. Tuneberg, N. Ervins, A. Thompson-Kelly, B. Rose, T. Quinonez, L. McNeely
Staff: T. Cagnoni, C. Hagerty, K. Saunders, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, A. Parham, G. Trommels, W. Wuori, X. Whitford, K. Mattson, M. Leatherby, L. Vaughn, M. Johnson
Interested Parties and Media
II. INFORMATION ONLY
A. Head Start Program Governance: Review of documents September 2020
RESULT: DISCUSSED
B. Change Order: City-Wide Sidewalk & ADA Repairs Package #2 - 2020 to Stenstrom Excavation, of Rockford, Illinois.
Original amount: $64,229.00
Proposed change order: $42,428.00
Amended amount: $106,657.00
After removal of sidewalk there was more tree root removal than initially anticipated. As a result, more sidewalk panels were removed to meet ADA compliance. There was also the addition of 2219 8th Avenue and 920 Harding Street. 2219 8th Avenue required root pruning and 194 sq. ft. of sidewalk. 920 Harding Street needed 1594 sq. ft. of sidewalk, 40 sq. yds. of driveway approach removal and 332 linear feet of curb and gutter. The funding source is Sales Tax. Ald. McNeely questioned the cost to replace additional sidewalk. Ald. Hervey stated that there was a large amount of crumbling sidewalk that was replaced in a blighted area.
RESULT: DISCUSSED
III. RESOLUTIONS
Generated 10/28/2020 9:23 AM
Committee Meeting Tuesday, October 13, 2020 5:30 PM
A. 2020-190-R - Award of Bid: Fire Station 11 HVAC Replacement to Complete Mechanical Solutions, of Rockton, Illinois in the amount of $81,845.00. The funding source is Fire Department Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
B. 2020-191-R - Award of Bid: 2020 Demolition Group 14 to Northern Illinois Service, of Rockford, Illinois in the amount of $83,240.00 for the demolition of 1221 Crosby Street, 304 North Horace Avenue, 311 North Horace Avenue, 430 North Hinkley Avenue, 425 Oakley Avenue, 1021 20th Avenue, 2116 School Street, and 1338 Derby Lane. The contract duration is upon completion of demolition group. The funding source is Community Development Block Grant and Sanitation Funds.
Ald. Durkee requested an updated list of the demolitions.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
C. 2020-192-R - Award of Joint Purchasing Contract: Rock Salt/Bulk Road Salt to Compass Minerals America Inc., of Overland Park, Kansas for a contract amount based on unit pricing (12,800 tons @ $82.76/ton for an estimated purchase of $1,059,328.00). The contract duration is one (1) year. The funding source is Street Division Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
D. Award of RFP: Camera Expansion Program to Montel Technologies LLC, of Rockford, Illinois in the amount of $247,970.00. The funding source is Police Department Operating Budget.
RESULT: LAID OVER Next: 10/26/2020 5:30 PM
E. 2020-193-R - Change Order No. 1: City-Wide Street Repairs Group No. 3 - 2020 to T.C.I. Concrete, of Rockford, Illinois.
Original contract amount: $1,641,161.67
Proposed change order: 194,020.00
Amended contract amount: $1,835,181.67
The following projects were added to the contract; Glen Road Storm Sewer, Brookview Road Drive Curb and Gutter, Sherman Avenue Curb and Gutter, Hermitage Trail Curb and Gutter, Thomas Parkway Curb and Gutter, Potomac Drive Curb and Gutter, Alley 486 (1100 Block of Broadway to 1400 Block of 7th Street), Fire Station No. 11 Parking Lot. The work will be completed in the Fall of 2020 and the Spring of 2021. The funding source is Sales Tax.
Ald. Hervey asked if the changes forced the project over budget. Mr. Mattson explained that the City had received very favorable pricing on the projects this year.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
F. 2020-188-R - Change Order No. 1: City-Wide Street Repairs Group No. 4 - 2020 (Alleys) to Norwest Construction, of South Beloit, Illinois.
Original contract amount: $496,641.83
Proposed change order: 30,000.00
Amended contract amount: $526,641.83
The police department requested that their parking lot across the street from District 2 be resurfaced. The parking lot is located on 10th Street. Final cost will be determined by final quantities measured in the field based on existing unit prices. The funding source is Sales Tax/Police Department Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
G. 2020-194-R - Approval of the Acceptance of the FY 2020, United States Department of Justice, Edward Byrne Memorial JAG Grant Award in the amount of $153,868.00. The grant does not require a cost match. The grant term is from October 1, 2019 to September 30, 2023. The grant funding will be used to assist with the overall cost of purchasing Body Worn Camera Technology for Rockford Police Department personnel. The overall cost of body worn cameras will exceed the grant amount.
Ald. Frost asked if additional revenue streams were being looked into to help with the cost of the body cameras. Mayor McNamara responded "yes".
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
IV. COMMITTEE REPORTS
A. 2020-252-CR - Vouchers in the amount of $4,738,894.79.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
B. 2020-251-CR - iFiber Contract Amendment to add a connection to the new Police Property and Evidence facility on Shepherd Trail. The total construction cost for the project is $45,022 and total yearly recurring costs will be $8,400. This will bring the total annual recurring iFiber contract to $97,800. The funding source is the Police Department Operating Budget.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/13/2020 5:45 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
C. 2020-253-CR - Approval of the Request for Exception to the City's Fine Reduction Policy: Request for Fine Reduction for the property located at 4518 Cleveland Avenue, reducing the fine from $22,500.00 to $750.00.
Ald. Hervey voiced her concern with the reduction of the fine. Ms. Vaughn stated that if the reduction does not fall under the fine reduction policy a process is available in which a form is available and the requester can seek approval from the alderman of the ward and then city council would approve or deny the request. Ald. Chiarelli stated that the property has been an eye sore for several years. The buyer has agreed to rebuild the garage in compliance with city ordinances within 9-12 months of closing on the property.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS]Next: 10/19/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Jonathan Logemann, Alderman
AYES: Kevin Frost, Venita Hervey, Jonathan Logemann, Ginger Hanley
ABSENT: Karen Hoffman
D. Approval of an Agreement between the City of Rockford and Occidental Development, LLC for the necessary placement of equipment for cameras at 4801 Linden Road - Great Oaks.
RESULT: LAID OVER Next: 10/26/2020 5:30 PM
E. Approval of Agreement between the City of Rockford and Edward Rose and Associates, LLC for the placement of necessary equipment for the use of cameras at 5055 Linden Road - Beacon Hills.
RESULT: LAID OVER Next: 10/26/2020 5:30 PM
V. ADJOURNMENT
The meeting was closed at 7:42 PM
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