Village of Winnebago Board of Trustees met Oct. 12.
Here is the minutes provided by the board:
The Board of Trustees of the Village of Winnebago met telephonically at 7:00 P.M. President Franklin J. Eubank, Jr. Presiding. The President was in the Village office for the meeting.
ROLL CALL
GRAHAM – KIMES – MALAGRANDA – MCKINNON – MORGAN – O’ROURKE – present
Guests: Attorney Gaziano, Chief Jeff White, Sally Bennett, Kellie Symonds, Chad Insko, Officer Nick Haff, Seth Gronewold, Stephanie King, Jason and Teresa Ackerman, Josh Kraft
A quorum was established.
There was no disclosure of any conflict of interest.
Item I.2 was removed and will be discussed under D.4
A motion was made by MR. KIMES, seconded by MRS. O’ROURKE to accept the agenda as amended. Motion carried on a unanimous roll call vote.
A motion was made by MR. MCKINNON, seconded by MR. GRAHAM to approve the Consent Agenda as presented. Motion carried on a unanimous roll call vote.
PUBLIC COMMENT
Stephanie King explained the 4th of July team met recently and are looking for direction. Will it be possible to hold a festival in 2021? Could they hold a Christmas decoration contest as a fund raiser? Will it be possible to at least have fireworks and a parade in 2021?
The President explained the Governor says no large gatherings until vaccinations. Community Development will discuss the issue. It will be important to know the final date to reserve fireworks. The 4th of July Team will meet with Community Development at their January meeting. The Board agreed the team could go ahead with the Christmas decoration contest. Mrs. Bennett noted there is a balance of $3,400 for the 4th of July Fund.
COMMITTEE/DEPARTMENT REPORTS/REQUEST
A. PUBLIC WORKS
1. The Committee minutes of October 5, 2020 was included in the packet.
2. After discussion the Board decided not to approve payment to Helm (Civil Constructors) as the paperwork has not been received.
A motion was made by MR. MCKINNON, seconded by MR. GRAHAM to hold the check to Helm (Civil Constructors, Inc) for $10,955.20, approved earlier, until all paperwork is received. Motion carried on a unanimous roll call vote.
3. Based on Committee recommendation a motion was made by MR. MCKINNON to purchase two 4” commercial meters at a cost not exceed $7,000 from line 51-44- 542. Motion carried on a unanimous roll call vote.
4. Based on Committee recommendation a motion was made by MR. MCKINNON to request Board affirmation to purchase 200 AMP electric service for public works buildings at a cost not to exceed $4,500 from line 01-42-511. Motion carried on a unanimous roll call vote.
B. VIILLAGE ENGINEER
1. Mr. Gronewold’s monthly report was provided in the Board packet.
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/WIPC 1. Mr. Manheim provided his report.
2. The attorney has provided the draft of the Solar Electric System Ordinance to all Board members for their review.
D. VILLAGE ATTORNEY
1. A motion was made by MR. GRAHAM, seconded by MRS. O’ROURKE to adopt Ordinance 2020-12 AN ORDINANCE TO EFFECT A ZONING MAP AMENDMENT TO DESIGNATE ZONING WITH A SPECIAL USE PERMIT FOR THE ACKERMAN PROPERTY LOCATED AT THE SOUTHEAST CORNER OF SWIFT STREET AND MAIN STREET IN THE VILLAGE OF WINNEBAGO, ILLINOIS.
Motion carried on the following roll call vote: O’ROURKE – GRAHAM – MALIGRANDA – MCKINNON – MORGAN – yes; KIMES – no.
2. A motion was made by MR. MCKINNON, seconded by MRS. O’ROURKE to approve the Application To Add Video Gaming Terminal(s) form as presented. Motion carried on a unanimous roll call vote.
A motion was made by MR. MCKINNON, seconded by MR. GRAHAM to approve the application form from The Post to add a sixth gaming terminal. Motion carried on a unanimous roll call vote.
3. A motion was made by MR. MCKINNON, seconded by MR. KIMES to affirm Resolution 2020-11R RESOLUTION TO CONFIRM APPOINTMENT OF VILLAGE PRESIDENT AS VILLAGE OF WINNEBAGO REPRESENTATIVE ON PUBLIC SAFETY ANSWERING POINT (PSAP) BOARD OF DIRECTORS RE: “911” SERVICES. Motion carried on a unanimous roll call vote.
4. A motion was made by MRS. O’ROURKE, seconded by MR. GRAHAM to adopt Resolution 2020-12R RESOLUTION AWARDING VIDEO GAMING LICENSE TO CIMINO’S, INC. pending receipt of the terminal operator agreement by noon Thursday, October 15, 2020. If the documents aren’t received on time, the state will be notified to turn off the machines and they could be fined. Motion carried on a unanimous roll call vote.
5. A motion was made by MR. GRAHAM, seconded by MRS. O’ROURKE to adopt Ordinance 2020-13 AN ORDINANCE AMENDING ORDINANCE NO. 2020-06 GRANTING SPECIAL TEMPORARY POWERS AND AUTHORITY TO THE VILLAGE PRESIDENT IN RESPONSE TO A DECLARATION OF STATE OF LOCAL EMERGENCY TO REINSTATE WATER AND GARBAGE LATE FEES AND VOID RESOLUTION NO. 2020- 10R. Motion carried on a unanimous roll call vote.
E. FINANCE COMMITTEE
1. MR.GRAHAM noted the departments are being very cautious with their spending. Finance will be checking with departments close to year end to verify what will need to be purchased before year end.
2. Department heads are to provide their budgets by October 28, 2020. 3. The expenses to be covered by the CURES Act are being reviewed.
4. A motion was made by MR. GRAHAM, seconded by MRS. O’ROURKE to adopt Ordinance 2020-14 A SUPPLEMENTAL APPROPRIATIONS ORDINANCE APPROPRIATING FOR ONE OR MORE CORPORATE PURPOSES OF THE VILLAGE OF WINNEBAGO, WINNEBAGO, COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020. Motion carried on a unanimous roll call vote. It was noted a Public Hearing on the matter was held prior to this meeting.
F. POLICE COMMITTEE
1. Chief White noted the starting salary for a new officer needs to be based on skills and experience. The Board agreed and there should be a range for the position dependent on skills and experience.
2. Interviews for the Sergeant’s position were conducted. The Chief asked for a suggested starting range for the position.
G. ADMINISTRATION TEAM/CLERK
H. LIQUOR COMMISSION
I. PRESIDENT
1. The President’s report was provided in the Board packet.
3. The President met with Josh Kraft of Gill’s Disposal September 30, 2020 and discussed the refuse hauling contract. It was suggested adding $0.25 to the present rate for 2021, $15.50 per residence and $ 14.75 for senior residence. Each residence would get a 65 gallon tote for recyclables and a 95 gallon tote for garbage. The cost would increase two to four percent each year for the remainder of the seven year contract. Gill’s Disposal will draft and present a contract.
4. The proposal from Comcast was discussed. The cost to break the contract with Mediacom will be reviewed.
5. The President has been asked by the Chamber about the sign advertising businesses by the Police garage. MR. MALIGRANDA noted that each business paid for its sign and RJ Viel made the signs. Community Development will look into updating the sign and contact the Chamber.
6. Snow removal on the sidewalks downtown was discussed. Mr. Insko noted there should be a plan in place to have sidewalks cleared before the street. Mr. Woobright, of The Scoop, will be provided the name of a man who could do it with his equipment.
7. The President will look into the trailblazing signs needed for a tourist oriented directional sign (TODS) requested by The Scoop.
8. The President and Village attorney will discuss how to handle water runoff from Bud’s Auto building.
9. Mr. Insko will contact ComEd about a street light for the alley behind Cimino’s and The Scoop.
10. A strategic plan for the Village is needed and will be discussed after the April election.
11. After discussion a motion was made by MR. KIMES, seconded by MRS. O’ROURKE to request a contract from Furst Staffing to provide two part-time administrative assistants that meet the Village requirements and to be paid between $15 and $17.50 per hour. The contract will be reviewed by the Village Attorney and then by the Trustees. After the contract is approved by the Attorney and the Trustees the contract will be signed. Motion carried on a unanimous roll call vote.
12. Delivery of water bills to residents by the post office remains very slow. Incode will be contacted for a quote for the bills to be sent electronically.
13. Congratulations to Mr. Insko and the Water Department on a great job as the department for the 17th consecutive year receiving the Certification for Fluoridation Achievement.
14. The Board has no objection to the Winnebago County Zoning change from AG to HI for the .53 acres by DeLong Company at 2758 Alworth Road.
15 The Board has no objection to the Winnebago County Zoning change from AG to A2 for 1.777 acres by DeLong Company for property at the southeast corner of Alworth Road and Kelly Road.
16. The next court date for the Mantle Development Group, LLC lawsuit will be October 29, 2020 at 9:00 a.m.
A motion was made by MRS. O’ROURKE, seconded by MR. GRAHAM to lay over the discussion of the lawsuit to the November Board Meeting. Motion carried on a unanimous roll call vote.
17. UPCOMING MEETING DATES:
| Public Works Committee | November 2, 2020 | 5:00 P.M. |
| Police Committee | TBD | 6:00 P.M. |
| Finance Committee | November 9, 2020
November 23, 2020 | 5:00 P.M.
5:30 P.M. |
| Community Development | TBD | 5:00 P.M. |
| 4th of July Family Fest Team | TBD | 6:00 P.M. |
| Liquor Commission | TBD | 4:00 P.M. |
| Errant Water | November 9, 2020 | 6:45 P.M. |
| Admin Team | TBD | 3:30 P.M. |
| WIPC | October 21, 2020 | 5:30 P.M. |
| Pecatonica Prairie Path | TBD | 9:30 a.m. Virtual |
| Win-Bur-Sew NIMS
Training | TBD | TBD |
| Committee of the Whole | TBD | 4:00 P.M. |
MR. KIMES asked about Halloween “Trick or Treating” and it was noted it will be per the guidelines of the Illinois Department of Public Health.
MRS. O’ROURKE noted there is a requirement that with anyone who handles money for the Village they must take one complete week off each year. This year that will not be possible for Mrs. Bennett.
Chief White asked if anyone knew what the plans are for the DeLong property. Mrs. Symonds will follow up and let the Chief and Trustees know.
Attorney Gaziano explained that in the matter of Lindsey & Buss vs. Case that Mr. Manheim missed his court appointment as he did not receive the notice, since it was emailed to an incorrect email address.
A motion was made by MR. GRAHAM, seconded by MR. KIMES to adjourn at 10:06 P.M. Motion carried on a unanimous roll call vote of those present: KIMES – GRAHAM – MALIGRANDA - MCKINNON – MORGAN- present; O’ROURKE – absent.
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