Rockford Sun

Village of Poplar Grove Finance and Public Works Committee Met Nov. 9

Here is the minutes provided by the committee:

CALL TO ORDER

Meeting was called to order at 6:30pm by President Costanza

ROLL CALL

PRESENT

President Owen Costanza

Finance Chairman Eric Miller

Chairman Ron Quimby

Trustee Jeff Goings

Trustee David Allgood

Trustee James Wehrle

Clerk Karri Anderberg

Attorney Roxanne Sosnowski

Public Works Director Mitch Hilden

Treasurer Carina Boyd

Engineer Chris Dopkins

ABSENT

Trustee Ed Wethington

APPROVAL OF PHONE PARTICIPATION (Roll Call)

no phone participation

APPROVAL OF AGENDA (Voice Vote)

Motion made by Trustee Goings, Seconded by Finance Chairman Miller. Motion passed by voice vote.

APPROVAL OF MINUTES (Voice Vote)

1. Motion to approve finance committee minutes from October 12, 2020

Motion made by Trustee Goings, Seconded by Chairman Quimby. Motion passed by voice vote.

PUBLIC COMMENT Public Comment is encouraged. The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

2. Public Works, Mitch Hilden

Public Works Director Hilden stated that they are getting ready for snow and the tree lighting.

3. Treasurer Report, Carina Boyd

Treasurer Boyd stated that budget prep for the FY2022 will start in December/ January 4. Engineering, Chris Dopkins

televising will finish up this week and should have report soon per Engineer Dopkins. 5. Waste Water, Test INC

no questions for Ion.

NEW BUSINESS

6. Discussion and possible recommendation to the Village Board to approve check disbursement in the amount of $349,564.81 in AP checks, $9,836.44 in insurance expense checks, and $7,853.13 in EFTS for a total $$367,254.40

Motion made by Trustee Goings, Seconded by Finance Chairman Miller. Motion passed by voice votes.

Trustee Miller stated that the bond payments were paid this month and that is why check disbursement is so high.

7. Discussion and possible recommendation to Village Board on revisions to ordinance on water shut offs and late fees

Motion made by Finance Chairman Miller, Seconded by Chairman Quimby. Motion passed by voice vote.

Trustees feel that it is not right to go back to shutting off with out a sliding scale. currently the Village is shutting off with anyone over $500.00. The Board feels that going to shutting off at $250.00 for a couple of months is fair. Attorney Sosnowski will prepare the ordinance for the Village Board meeting.

8. Discussion and possible recommendation to the Village Board to approve IML membership 2021 renewal in the amount of $675.00

Motion made by Finance Chairman Miller, Seconded by Chairman Quimby to Discuss the IML membership renewal in the amount of $675.00 Motion passed by voice vote. Motion made by Finance Chairman Miller, Seconded by Chairman Quimby to amend the motion to approve the IML membership renewal in the amount of $675.00. Motion passed by voice vote.

Trustee Miller is upset with IML and how they handled the pandemeic and COVID-19. He stated that he also understands they do a lot of training municipalities and is ok with renewing for 1 more year.

9. Discussion on Ordinance 20-28 an ordinance authorizing the levy and collection of taxes for the general corporate, liability insurance, social security, and audit purposes for the fiscal year commencing on May 1, 2020 and ending on April 30, 2021 for the Village of Poplar Grove, Boone County, Illinois.

Motion made by Finance Chairman Miller, Seconded by Trustee Goings. Motion passed by voice vote.

This is first read and ordinance 20-28 will be brought to the Village Board Meeting in December.

10. Discussion and possible recommendation to the Village Board to approve Resolution 20- 39 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute a renewal standard rental service agreement for uniform and facilities services products for the Village of Polar Grove with Cintas

Motion made by Finance Chairman Miller, Seconded by Chairman Quimby. Motion passed by voice vote.

Turstee Miller stated that this is a 24 month contract.

PW Director Hilden stated that public works is happy with Citias and would like to continue with them.

ADJOURNMENT (Voice Vote)

KJA MM/DD/YYYY

Motion made by Finance Chairman Miller, Seconded by Trustee Goings. Motion passed by voice vote.

meeting adjourned at 7:14 pm

https://mccmeetings.blob.core.usgovcloudapi.net/popgrv-pubu/MEET-Minutes-b5a4ccc07693448cb696157df2a04c32.pdf