Rockford Sun

City of Rockford Finance & Personnel Committee Met Feb. 8.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Venita Hervey	City of Rockford	Alderman	Remote
Jonathan Logemann	City of Rockford	Alderman	Present
Karen Hoffman	City of Rockford	Alderman	Present
Ginger Hanley	City of Rockford	Alderman	Remote

Other Attendees:

Ald. Hervey, Thompson-Kelly, and Hanley attended the meeting via teleconference.

Mayor McNamara

Council members: C. Tuneberg, A. Thompson-Kelly, B. Rose, F. Beach, T. Quinonez, L. McNeely Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief D. O'Shea, Fire Division Chief M. Knott, A. Hammer, S. Hunter, A. Parham, T. Hughes, W. Wuori, T. Hinkens, M. Leatherby, M. Johnson Media

II. INFORMATION ONLY

A. Financial Discussion - December Preliminary Monthly Report

Director Hagerty stated that general fund revenues continue to perform better than expected. Income tax is over budget as well as replacement tax. It will be another two months before we can finalize the revenue numbers for 2020. Licenses and inspections have been affected by the pandemic, down 13%. Intergovernmental revenues are up $4.4 million due to the $6.2 million CURES receipts from the State. As of today, we are $6.5 million over in revenues, this is preliminary.

For expenses, almost every department is under budget, except public works, due to snow and ice removal. Regular salaries and overtime for the Police

Department are under budget. Fire department expenses are driven by overtime at $1.56 million, severance pay at $352,500 due to higher than anticipated retirements, associated benefit increases, and capital purchases budgeted in 2019, but received in 2020 of $3.1 million. We anticipate the general fund will end at $3.4 million over budget. CIP sales tax has received ten disbursements to date and is currently 7.2% under budget. Hotel/motel tax is approximately 40% under budget, package liquor tax is over budget by 11% and restaurant tax is 16% under budget.

Ald. Beach questioned the severance pay. Director Hagerty explained that when employees retire they receive a payout of accrued unused sick and vacation time. Ald. McNeely requested the amount received from the federal government for

COVID. Director Hagerty stated that the amount was included in the

intergovernmental revenues. We received $6.2 million, which was the amount of the City's allotment. Ald. Frost thanked Director Hagerty for the financial information and all her hard work and dedication throughout the year.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Bid: Private Lead Service Line Replacement to Dale's Plumbing, of Pecatonica, Illinois and Five Star Plumbing, of Loves Park, Illinois for an estimated annual contract value of $200,000.00. The contract duration is through December 31, 2021 with four (4) possible annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Water Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Award of Bid: Lead Service Line Replacement Program Phase 3 to N-TRAK Group, of Loves Park, Illinois for an amount not-to-exceed $4,000,000.00, based on unit pricing. The contract duration is one-year. The funding source is IEPA State Revolving Loan Fund.

Ald. McNeely requested the status of the lead service lines. Director Saunders stated there are about 19,000 lead service lines in Rockford. We are currently in Phase 3; to date we have replaced about 750 lead service lines. This is the third year of the EPA funded program. Ald. Hervey requested more information. Director Saunders stated that City water is a ground water utility. Ground water is scale forming, which means that it is not corrosive, the calcium and magnesium in our water forms a coating on the inside of the pipes that will prevent lead and copper from leaching.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Award of Bid: Rental of Traffic Control Devices to Trafic Services, Inc., of Bartlett, Illinois for an estimated annual value of $200,000.00, based on unit pricing. The contract duration is through December 31, 2021 with four (4) possible one-year extension options. Annual price adjustments for CPI

considered at contract renewal only. The funding source is Various Departmental Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Award of Non-Competitive Contract: Assetworks Software Upgrade to Assetworks, LLC, of Wayne, Pennsylvania in the amount off $68,720.00 (based on quote). The funding source is Garage Fund Operating Budget.

Ald. Hervey requested the reason for the upgrade. Mitch Leatherby explained that this is an upgrade to achieve a different platform for inventorying parts and equipment as part of the fleet program. The upgrade also provides reporting and tracking all fleet items.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Award of Joint Purchasing Contract: Cardiac Monitors to AED Essentials, Inc., of Rockford, Illinois in the amount of $723,509.56. The funding source is Fire Department Operating Budget.

RESULT: HELD OUT Next: 2/22/2021 5:30 PM

F. Award of Sole Source Contract: Police Portable Radios and Accessories to Motorola, Inc., of Schaumburg, Illinois in the amount of $50,905.00. The funding source is Police Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

G. Award of Engineering Agreement: 6th Street and 9th Street Two-Way Conversion Phase 1 to TranSystems, of Schaumburg, Illinois in the amount of $1,222,019.00. The project is estimated to be completed in 2023. The funding source is Rebuild Illinois Grant Funds.

Ald. McNeely asked if this item was related to a project on the Planning & Development Committee. Tim Hinkens responded that this is the same project we anticipate spending 100% city funds to become more eligible for the grant funds. The grant funds from the previous committee would be used to pay for the construction of this project.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

H. Award of Engineering Agreement: Madison Street Improvements to Fehr Graham, of Rockford, Illinois in the amount of $56,580.00. The contract duration is through 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

I. Approval of Acceptance of Grant through the Illinois Housing Development Authority - Strong Communities Program (SCP) in the amount of $250,000.00. The SCP grant will be used to bring additional resources to address blighted homes in the City's Neighborhood Revitalization Strategy Area (NRSA).

Ald. McNeely requested how staff plans to use the money. Director Franzen responded that the City applied for demolition dollars within the defined area (S. Main and Kishwaukee), primarily in the fifth and eleventh wards. The funds will be used for demolitions, approximately an additional 18 properties. The City's existing residential demolition program is primarily supported by the City's Community Development Block Grant (CDBG) funds, as well as General Funds. The SCP grant will be used to bring additional resources to address blighted homes in the City's Neighborhood Revitalization Strategy Area (NRSA). The NRSA is a targeted neighborhood revitalization area, identified and approved as part of the City's 2020-2024 Consolidated Plan.

Ald. McNeely mentioned a property located on Rockton Avenue she would recommend demolishing. Director Franzen requested Ald. McNeely contact him with the address.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $6,341,975.19.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Approval of the MOU Addendum with Resource Innovations, LLC for Weatherization Work. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/16/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

V. ADJOURNMENT

The meeting was closed at 7:10 PM

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