Rockford Sun

City of Rockford Finance & Personnel Committee Met Feb. 22.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Venita Hervey	City of Rockford	Alderman	Remote
Jonathan Logemann	City of Rockford	Alderman	Present
Karen Hoffman	City of Rockford	Alderman	Present
Ginger Hanley	City of Rockford	Alderman	Late	5:47 PM

Other Attendees:

Ald. Hervey, Ald. N. Ervins, and Ald. A. Thompson-Kelly attended the meeting via teleconference.

Council members: C. Tuneberg, B. Rose, F. Beach

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, A. Parham, T. Hughes, X. Whitford, K. Mattson, M. Johnson

Interested Parties

Invocation

The Invocation was led by Cory Whitford of Stateline Youth for Christ.

Pledge of Allegiance

Public Participation

1. John Tac Brantley spoke about locating the University Center on the west-side along with a 24 hour daycare, and a laundromat.

II. INFORMATION ONLY

A. Financial Discussion - January 2021

Director Hagerty stated the City has not yet received disbursements for all taxes to date. The intergovernmental total is showing over budget as a result of $1.5 million received in the Cures coronavirus relief assistance. Expenditures are currently 12.5% under budget year-to-date. There are no disbursements for CIP sales tax yet. Motor Fuel Tax receipts are 9.5% under budget with one

disbursement received to date.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Joint Purchasing Contract: Cardiac Monitors to AED Essentials, Inc., of Rockford, Illinois in the amount of $710,078.40. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Award of Joint Purchasing Contract: Globe Firefighting Turnout Boots to AirOne, of South Elgin, Illinois for an estimated amount of $30,000.00, based on unit pricing. The contract duration is one (1) year. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Award of Joint Purchasing Contract: Turnout Gear Advanced Cleaning, Inspection, and Repair to FireDex/GearWash, of Milwaukee, Wisconsin in the amount of $65,917.50. The contract duration is one (1) year. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Change Order: Turnout Gear for Fire Department to Honeywell First Responder Products, of Dayton, Ohio.

Original amount: $150,000

Change order amount: $100,000

New contract amount: $250,000

The additional expense is a result of numerous unexpected equipment failures and the outfitting of a firefighter recruit class. The funding source is Fire Department Operating Budget.

Ald. Hervey questioned rebidding this item. Director Hagerty explained there are no restrictions on the change order amount in our Procurement Ordinance. Ald. Hervey asked if the City's Procurement Ordinance was consistent with other municipalities. Director Hagerty responded that the City's policy was consistent with other municipalities within the state. Ald. Frost questioned the size of the recruitment class. Chief Bergsten stated it was larger than other classes. Chief Bergsten stated that there was a considerable amount of gear that did not pass the yearly inspection. There is a policy in the fire department for the turnout gear based on the age of the equipment based and on the cost to repair.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Award of Engineering Agreement: 8th Avenue over Keith Creek Bridge Replacement to IMEG, of Rockford, Illinois in the amount of $109,471.76. The project is estimated to be completed in 2021. The funding source is $21,894.35 Motor Fuel Tax (MFT) and $87,577.41 Federal Surface Transportation Program - Bridge (STP-BR) funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

F. Resolution for Improvement under the Illinois Highway Code for 8th Avenue over Keith Creek Bridge Replacement requires authorization for the use of Motor Fuel Tax funds in the amount of $25,000.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $5,624,111.30.

Ald. Hervey asked if all the CIP invoices had not been received. Director Hagerty explained that the cutoff for accounts payable for 2020 invoices is in approximately three weeks; by then we should have a total of 2020 expenses.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Approval of a Tax-Exempt Lease for Cardiac Monitors to Philips Medical Capital (PMC) of Wayne, Pennsylvania for a lease term rate of 1.94% with the first year payment of $250,000.00 and payments two and three in the amount of

$236,754.78 for a total amount of $723,509.56. The funding source is Fire Department Operating Budget. The Legal Director shall prepare the appropriate ordinance.

Ald. Hervey questioned the purchase of the cardiac monitors via leasing. Director Hagerty responded that the City would like to have paid for the monitors, but they were needed. There will be no capital purchases in 2021.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Intergovernmental Agreement with Winnebago County for Rental Assistance Grant Program.

RESULT: HELD OUT Next: 3/8/2021 5:30 PM

D. Approval of the revision to the City of Rockford Domestic Violence Policy contained in the Rules and Regulations. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Approval of the Agreement with SwedishAmerican Hospital for Laboratory Services for COVID-19 Testing of City Employees. The Legal Director shall prepare the appropriate ordinance.

Ald. Hervey stated she thought that the testing was free. Director Hunter explained that there was no charge to the employee, but the employer does pay for the cost of COVID testing. Ald. Hervey asked why the employees would be directed to go to SwedishAmerican Hospital for COVID testing. Director Hunter explained that the testing at SwedishAmerican is 24 hours. The benefit would be to allow for employees to return to work that are not COVID positive. City Administrator Cagnoni explained that several months ago City Council approved an agreement with Physicians Immediate Care for COVID testing. Currently there are no other rapid testing sites in Winnebago County other than Physician's Immediate Care. The agreement with SwedishAmerican Hospital is less costly than Physicians Immediate Care. Nothing would prevent an employee from going to their physician and getting the COVID test, which would be covered by the City's insurance plan.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

V. ADJOURNMENT

The meeting was closed at 6:06 PM

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