Rockford Sun

City of Rockford Finance & Personnel Committee Met March 22.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Remote
Venita Hervey	City of Rockford	Alderman	Remote
Jonathan Logemann	City of Rockford	Alderman	Present
Karen Hoffman	City of Rockford	Alderman	Present
Ginger Hanley	City of Rockford	Alderman	Remote

Other Attendees:

Ald. K. Frost, V. Hervey, G. Hanley, C. Tuneberg, N. Ervins, and A. Thompson-Kelly attended the meeting via teleconference.

Council members: T. Durkee, J. Logemann, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely Staff: T. Cagnoni, C. Hagerty, K. Saunders, J. Pozzi, Fire Chief D. Bergsten, A. Hammer, S. Hunter, A. Parham, T. Hughes, X. Whitford, T. Hinkens, K. Mattson, M. Johnson

Media

II. INFORMATION ONLY

A. Financial Discussion - February 2021

Director Hagerty stated since it is still early, we have not received any property or sales tax yet. Our major revenues are approximately 6.5% over budget; other revenues are under budget by 5% year-to-date. The only expense budget over year-to-date, is public works, due to snow and ice removal expenses. The motor fuel tax fund is under budget approximately 10% and the redevelopment fund is under budget 27% overall year-to-date.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Committee recommends approval of the Award of Bid: Demolition Group 17 to Northern Illinois Service Company, of Rockford, Illinois in the amount of $89,142.00 for the demolition of 719 3rd Avenue, 1427 8th Avenue, 2125 South 5th Street, 1516 17th Avenue, 222 Forest Avenue, 409 Reynolds Street, 1922 18th Avenue, 928 South 5th Street, 1020 41st Avenue, 1218 17th Avenue, and 3308 Auburn Street. The funding source is Community Development Block Grant (CDBG).

Ald. Hervey asked why the award was not being split. Director Hagerty explained it was less expensive to award to the vendor for all properties than property by property.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Kevin Frost, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Committee recommends approval of the Award of Bid: Asbestos Abatement Rockford Watch Factory and Roofing Materials (alternative bid) to Husar Abatement, LTD, of Franklin Park, Illinois in the amount of $77,000.00 for asbestos abatement of the interior of the Rockford Watch Factory and to Dynamic Contracting Services, of Geneva, Illinois for the abatement of asbestos containing roofing materials in the amount of $34,930.00. The funding source is United States Environmental Protection Agency Cleanup Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Kevin Frost, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Committee recommends approval of the Award of Bid: Christina Street Reconstruction Phase 2 to Northern Illinois Service Company, of Rockford, Illinois in the amount of $536,879.08. The project is estimated to be completed by July 30, 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Committee recommends approval of the Award of Engineering Agreement: Parkview Sidewalk Phase 2 Design to Fehr Graham, of Rockford, Illinois in the amount of $59,250.00. The contract is estimated to be completed in 2021. The funding source is Motor Fuel Tax funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Committee recommends approval of the Supplemental Resolution for Improvement under the Illinois Highway Code requires Council authorization for use of Motor Fuel Tax funds (MFT) for Design and Construction Engineering for Parkview Avenue Sidewalk Transportation Alternative Program (TAP) for an additional amount of $350,000.00 and total amended MFT authorization amount of $450,000.00.

Mr. Carter stated that Transportation Alternative Program (TAP) was the grant received for the project.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

F. Committee recommends approval of the Award of Engineering Agreement: Seminary Street Bridge Replacement over Keith Creek to H.R. Green, Inc., of McHenry, Illinois in the amount of $221,917.00. The contract duration is 2021 and 2022. The funding source is State DCEO Opportunity Zone Grant $44,383.40 (20% State) and $177,533.60 (80% Federal Surface Transportation - Bridge Replacement funds STP-BR).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Kevin Frost, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

G. Committee recommends approval of the Award of Engineering Agreement: Auburn Street Corridor Study to Crawford, Murphy & Tilly, of Rockford, Illinois in the amount of $149,922.00. The contract duration is 2021 and 2022. The funding source is Motor Fuel Tax ($29,984.40) and Statewide Planning and Research Program (SPR) ($119,937.60).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Kevin Frost, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

H. Committee recommends approval of the Resolution for Improvement under the Illinois Highway Code requires City Council authorization for use of Motor Fuel Tax funds for Auburn Street Corridor Study in the amount of $30,000.00.

Ald. Frost suggested staff add Alpine and Mulford Road to the study in the near future.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Kevin Frost, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

I. Committee recommends approval of the Resolution to take bids for Water and Street Fleet Vehicles, funding source: Water and Street Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

IV. COMMITTEE REPORTS

A. Committee recommends approval of the vouchers in the amount of $8,151,182.75 as approved at the Finance and Personnel Committee meeting on March 22, 2021.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Update to the Fee Schedule to include Hookah License

Ald. Rose questioned the cost of the Hookah License. Assistant City Attorney Benoit stated the application fee is $250, there is a non-refundable deposit of $500, and then there is a $250 renewal fee. Ald. Hervey asked if the smoke shops allowed smoking. Assistant City Attorney Benoit stated there were no smoke shops that allowed smoking on the premises. City Administrator Todd Cagnoni responded that the Hookah license for the tobacco will be the most expensive license because, it is added on to the existing tobacco license.

RESULT: LAID OVER Next: 4/12/2021 5:30 PM

C. Committee recommends approval of an ordinance authorizing the City of Rockford, Illinois to execute a loan agreement and Taxable General Obligation Promissory Note, Series 2018 modification agreement in the amount of $12,000,000 with Associated Bank. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/5/2021 5:30 PM MOVER: Kevin Frost, Alderman SECONDER: Venita Hervey, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

V. ADJOURNMENT

The meeting was closed at 7:54 PM

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=1969&Inline=True