Rockford Sun

City of Rockford Finance & Personnel Committee Met April 26.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Financial Discussion - March 2021

B. Municipal Electric Aggregation Results - Bids were supplied on April 20 and a contract was executed for a three-year term. The successful bidder is Energy Harbor, of Akron, Ohio. The rate agreed upon for the full term is 0.0646, 6% less than the current aggregation rate of 0.0690.

C. Emergency PO: 1111 Cedar Street Partial Collapse to Mike Harris Mason Contractor, of Rockford, Illinois in the amount of $80,925. On January 2, 2021 the Water Division Operations Center suffered a partial collapse of its building causing the garage doors, customer laboratory access, and employee access inoperable. During the repairs, it was found that the collapse had occurred due to a frozen roof drain that was also addressed by a roofing contractor to prevent future failures. The funding source is Water Fund Operating Budget.

III. RESOLUTIONS

A. Award of Sole Source Contract: Building Permits and Service Request Online Portal to Infor Technologies, of New York, NY in the amount of $51,300 for Software/Upgrade license, $106,470 for Implementation, and $46,500 for Annual maintenance (starting year 2). The contract duration is Five (5) years. The funding source is General Fund/Technology Fees.

B. Change Order: Rockford Watch Factory to Husar Abatement, of Franklin Park, Illinois.

Original amount:      $ 77,000

Additional amount:   $ 34,500

Amended amount:   $111,500

Staff recommends approval of the change order for a total increase of $34,500 to Husar Abatement, LTD to perform additional interior work that includes a clean out of all loose debris, non-structural, and non-historic interior components that will continue to deteriorate and litter the building if not addressed. The funding source is USEPA Cleanup Grant.

C. Award of Bid: Edgebrook Phase 3 Water Main Replacement to N-TRAK Group, of Loves Park, Illinois in the amount of $874,032.50. The contract is estimated to be completed on July 1, 2021. The funding source is Water Replacement Improvement Account (WRIA).

D. Award of Engineering Agreement: Davis Park Floating Dock Improvements to Fehr Graham Engineering & Environmental, of Rockford, Illinois in the amount of $28,500. The project is estimated to be completed in 2021. The funding source is State DCEO Rebuild Illinois Grant Funds.

E. Resolution to take RFP's: Streetlights in Distressed Communities Service Provider, funding source: Traffic Division Operating Budget.

F. Acceptance of Department of Commerce and Economic Opportunity (DCEO) Rebuild Illinois Capital Grant Award for Downtown Streetscape Improvements in the amount of $120,000. The grant does not require a cost match, however, the City is planning to utilize approximately $100,000 that is program in the 2021- 2025 Capital Improvement Sidewalk and Active Transportation Program chapter for Downtown Sidewalk Improvements to supplement these grant funds for an already planned streetscape project. The grant term is anticipated to be from June 1, 2021 to December 31, 2021.

G. Renewal of Existing Grant - Low-Income Household Energy Assistance Program (LIHEAP), a program which assists low income households maintain their utility bills. The PIPP is a Percentage of Income Payment Program. The grant is in the amount of $1,810,268.00 and does not require a cost match.

H. Renewal of LIHEAP State Supplemental - The grant award will provide funds for approved client's electric and/ or heating bills, client's energy usage education, staff training, payroll, and administration. The grant is in the amount of $779,052.00 and does not require a cost match. The grant term is from July 1, 2021 to June 30, 2022.

I. Renewal of LIHEAP HHS - The grant award will provide funds for approved client's electric and/or heating bills, client's energy usage education, staff training, payroll, and administration. The grant is in the amount of $1,519,453.00 and does not require a cost match. The grant term is from October 1, 2021 to June 30, 2022.

J. Renewal of Weatherization - State Supplemental - This is State of Illinois Department of Commerce and Economic Opportunity funding of a local low income home weatherization program. The grant award will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll, and administration. The grant is in the amount of $301,084.00 and does not require a cost match. The grant term is from July 1, 2021 to September 30, 2022.

K. Renewal of DCEO Weatherization HHS - The grant award will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll and administration. The grant is in the amount of $768,314.00 and does not require a cost match. The grant term is from June 1, 2021 to September 30, 2022.

L. Renewal of Weatherization DoE - This program's goal is the same as the State Weatherization program, but the funding comes from the Federal Department of Energy. The grant award will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll, and administration. The grant is in the amount of $576,824.00 and does not require a cost match. The grant term is from July 1, 2021 to June 30, 2022.

M. Renewal of IDHS HP - Homeless Prevention Program - The grant award will provide funds for approved client's landlord, electric and/or heating bills, client's budget education, staff training, payroll, and administration. The grant is in the amount of $343,219.00 and does not require a cost match. The grant term is from July 1, 2021 to June 30, 2022.

N. Tax Abatement on Foreclosure Properties located at 3915 East State Street and 2323 West State Street.

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $6,928,224.23

B. Development Agreement for Downtown Streetscape Enhancements with Rockford Area Convention & Visitors Bureau (RACVB)

C. Approval of an Ordinance authorizing and providing for the issue of not to exceed $4,000,000 Waterworks Revenue Bonds, Junior Lien (IEPA), of the City of Rockford, Winnebago and Ogle Counties, Illinois, for the purposes of paying the costs of improvements to the waterworks system of said City, prescribing all the details of said Bonds and providing for the collection, segregation and distribution of the revenues of said System for the payment of said Bonds.

D. Proposed sale of City owned property at 1210 6th Avenue to Ryan J. Smith, of Rockford, Illinois in the amount of $1,000. City staff is proposing the sale of the city-owned property and pursuant to state law, 65 ILCS 5/11-76-2, the City has published the property for sale in the local newspaper with minimum bit of $1,000 and other specifications and requirements.

E. Approval of 2020 Supplemental Appropriation Ordinance (SAO).

V. ADJOURNMENT

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