Rockford Sun

City of Carlyle Street and Alley Committee Met April 19.

Here is the minutes provided by the committee:

Roll Call/Call to Order

The meeting was called to order by Chairman John Hodapp at 5 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included John Hodapp, Scott Diekemper, and Bruce Hilmes. Others present included Gene Van Dorn, Jean Van Dorn, Joe Behrman, Mike Meskil, Mayor Judy Smith, Andy Brackett, and Martha Reinkensmeyer.

Approval of Minutes

After reviewing the minutes from the March 22, 2021 meeting, Bruce Hilmes made a motion to approve the minutes. Scott Diekemper seconded the motion. After a voice vote, all were found in favor.

FY22 Budget Review

The Committee reviewed the proposed budget for the FY22 fiscal year. Included in the budget, is a one-time purchase of a multi-use truck with utility bed. It will most likely be a 1 ½ ton truck that can be used with the leaf vac, as it will be a heavier truck. It will be four-wheel drive and will be equipped to be used with a snowplow so that it can plow smaller subdivisions. After reviewing the proposed budget, Scott Diekemper made a motion to send it to the Finance Committee. Bruce Hilmes seconded the motion. After a voice vote, all were found in favor.

Lake Vista/Valley View Discussion

Andy began by stating that the opinion of probable cost for the first phase of the Lake Vista/Valley View project would cost $278,000. This phase includes the intersection of Lake Vista at Sand Ridge Road and the intersection of Lake Vista and Valley View. John Hodapp was emphatic that the City could do the work without HMG involvement. Andy stated he wants to have a meeting with Mike Meskil and Doug Ratermann of HMG to discuss what options the City has as far as completing the project itself with engineering oversight provided by HMG. He added that he is not comfortable doing the work without any engineering expertise or oversight. The base of the streets needs to be replaced and water drainage issues must be addressed. Joe Behrman informed the Committee that the water lines in that area are cement pipe and should be replaced during the project, as well. It was determined that Andy should meet with Mike Meskil and Doug Ratermann to get an idea of how much engineering oversight is needed and how much it will cost. The Committee was also adamant that Andy should not commit to anything with HMG. Mayor Smith added that she and Andy will also discuss the project with a contact they have from IDOT. No motions were made.

Culvert Installation Discussion

A discussion was held as to whether the Street and Alley Department should charge labor for culvert installations/replacements when residents request culverts on their property. It was determined that the residents will pay for any materials needed and the use of the equipment, but labor will be provided by the City. This will ensure that the culverts will be installed properly and will prevent drainage issues in the future. No motions were made.

Old Business

John asked for an update on the turn lane for Lakeside Liquor and Gas. Andy stated that HMG had to start from scratch on the IDS. After it has been submitted to IDOT, HMG will have to address any comments by IDOT and resubmit the IDS before the final engineering of the project can begin. Andy added that he sent Sunny Tut an email urging him to complete a list of things that was promised during planning. John also asked when Waste Management will be providing the new trash and recycling cans. Andy stated it will probably be late May or early June. John asked Mike Meskil if he had a chance to look at the 900 block of Fairfax Street. Mike stated that 60 or 70 feet of curbing will need to be replaced and part of the street will have to be replaced.

New Business

There was no new business.

Any Other Comments

There were no any other comments.

Public Comments

Gene Van Dorn stated that it was time that the City got started on the repairs to Lake Vista and Valley View. Jean Van Dorn questioned why the City must always use HMG for engineering.

Vote on Executive Session Items

The Committee did not enter executive session, so there were no executive session items on which to vote.

Adjournment

With no further business to discuss, Bruce Hilmes made a motion to adjourn. Scott Diekemper seconded the motion. Finding all in favor, the meeting was adjourned at 6:03 p.m.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public