Rockford Sun

City of Rockford Finance & Personnel Committee Met April 12.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Venita Hervey	City of Rockford	Alderman	Remote
Jonathan Logemann	City of Rockford	Alderman	Present
Karen Hoffman	City of Rockford	Alderman	Present
Ginger Hanley	City of Rockford	Alderman	Present

Other Attendees:

Ald. V. Hervey, N. Ervins, A. Thompson-Kelly, and L. McNeely attended the meeting via teleconference. Mayor McNamara

Council members: T. Durkee, C. Tuneberg, B. Rose, F. Beach, T. Quinonez

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Assistant Deputy Chief R. Berke, Fire Chief D. Bergsten, N. Meyer, S. Hunter, A. Parham, T. Hughes, W. Wuori, X. Whitford, J. Cacciapaglia, J. Rott, J. Carter, M. Leatherby, T. Hinkens, M. Johnson

Interested Parties and Media

II. PUBLIC HEARING

A. Public Hearing - 2021 Budget and Appropriation Ordinance

Mayor McNamara called upon Alderman Frost to conduct the Public Hearing for the 2021 Budget and Appropriation Ordinance.

Alderman Frost called the Public Hearing to order at 7:33 p.m. pursuant to 65 Illinois Compiled Statues 5/8-2-9 (2006), a Public Hearing must be conducted by the City Council prior to the adoption of an Appropriation Ordinance. Notice of this hearing was given by publication in the Rockford Register Star on March 8, 2021. That notice informed citizens of Rockford that a copy of the proposed Budget and Appropriation Ordinance could be reviewed in the Finance

Department, Third Floor, City Hall Building, 425 E. State Street, Rockford, Illinois from 8:00 a.m. to 5:00 p.m. weekdays. The proposed Budget was also available online on the city's website.

Alderman Frost asked for questions or comments from the council members and the general public with regard to the proposed 2021 Budget and Appropriation Ordinance. Hearing none, the Public Hearing was adjourned at 7:34 p.m.

The meeting returned to regular business at 7:35 p.m.

III. INFORMATION ONLY

A. Change Order: Rockford Police Department Shepherd Trail Facility to Rockford Structures Construction Company, of Machesney Park, Illinois.

Original amount:                               $5,999,999.00

Previous change order amount:         $ 246,729.00

Current change order amount:             $ 98,463.23

Amended contract amount:              $6,345,191.23

During renovation unforeseen issues were encountered and additional costs were accrued to correct crucial components, including but not limited to additional asbestos removal, replacement of rotted roof beam supports, adding water service and fire service lines, service line replacement to the building, indoor sprinkler line repair, replacement of 2 existing compressors for the fire suppression system, and make-up air system for vehicle storage area (et al). The funding source is $8M Bond Proceeds.

RESULT: DISCUSSED

IV. RESOLUTIONS

A. Award of Bid: East State Street and New Towne Drive Pedestrian Signals to N TRAK Group, of Loves Park, Illinois in the amount of $479,505.26. The contract is estimated to be completed October 15, 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Award of Bid: Grounds Maintenance for Water Sites and Fire Stations to LCU Properties, of Machesney Park, Illinois for an amount based on unit pricing with an estimated annual value of $45,000.00 for Water Sites and an estimated annual value of $16,000.00 for Fire Stations. The total contract is estimated at $61,000.00. The contract duration is one (1) year from date of award with four (4) possible one-year extension options. Annual Price adjustments for CPI considered at contract renewal only. The funding source is Water Fund and Fire Division Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Award of Bid: Grey Iron Sewer Castings to Neenah Foundry, of Neenah, Wisconsin for an estimated value of $125,000.00 based on unit pricing. The contract duration is through March 31, 2022 with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division & Water Fund Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Award of Professional Services: Water Loss Control Program 2021 to M.E. Simpson Co., Inc., of Valparaiso, Indiana in the amount of $63,450.00. The contract duration is 12 months. The funding source is Water Fund Operating Budget.

Ald. Hervey asked if there had been an improvement with the water loss program. Jamie Rott stated there had been a drop in the water loss since starting the program. Ms. Rott stated she would provide the aldermen with the percentage.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Award of Joint Purchasing Contract: Purchase of Police Vehicle to Currie Motors Fleet, of Forest Park, Illinois in the amount of $34,772.00. The funding source is Private Fundraising.

Ald. Hervey asked if it would be better to use the money to buy more K-9's. Ald. Frost explained that the intent of the fund raiser was to raise money for the police vehicle.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

F. Acceptance of State of Illinois, Department of Commerce and Economic Opportunity Grant Award for the Police Department in the amount of $400,000.00. The purpose of this grant is to assist with the completion of the Police Department's Shepherd Trail Facility's weapons firing range.

Ald. Hervey asked about sharing the firing range with the County. Assistant Deputy Chief Berke stated that there could possibly be some scheduling conflicts with the County.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

G. Approval of the application for Bloomberg Asphalt Art Initiative Grant for public art and traffic safety interventions. This grant is a competitive grant and the maximum amount is $25,000.00. The Rockford Arts Council would be the co applicant. The estimated project amount is $31,000.00, of which the City's responsibility is estimated to be $6,000.00. The funding source is Traffic Operation Budget.

Ald. Hervey questioned the funding source. Director Saunders stated the City's portion would come from the traffic operating budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

H. Acceptance of the Department of Commerce and Economic Opportunity (DCEO) Rebuild Illinois Capital Grant Program for Davis Park Improvements in the amount of $250,000.00. The grant does not require a cost match.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

I. Acceptance of Restore, Reinvest, Renew (R3) Grant from Illinois Criminal Justice Information Agency in an amount of up to $520,783.00. The grant does not require a cost match. The initial grant term is from February 1, 2021 to January 31, 2022 with a renewal for an additional two years.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

J. Resolution of the City of Rockford authorizing negotiation of an Electrical Municipal Aggregation Contract. The current electrical municipal aggregation supply is with Nordic and expires in September 2021.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

V. COMMITTEE REPORTS

A. Vouchers in the amount of $6,481,779.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Approval of Voluntary Employee Beneficiary Association (VEBA) Plan for IAFF members. This is an employee funded retirement health care supplement that is a pass through service by the City of Rockford. The Legal Director shall prepare the appropriate ordinance.

Ald. Hervey asked if the Voluntary Employee Beneficiary was limited to the IAFF. Chief Bergsten stated it was limited to the sworn members of the fire department.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Extension of the Intergovernmental Agreement with Rockford Public School District 205 for police services. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/19/2021 5:30 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Update to the Fee Schedule to include Hookah License. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [4 TO 1] Next: 4/19/2021 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Kevin Frost, Alderman AYES: Kevin Frost, Jonathan Logemann, Karen Hoffman, Ginger Hanley NAYS: Venita Hervey

VI. ADJOURNMENT

The meeting was closed at 7:50 PM

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