Rockford Sun

City of Rockford Finance & Personnel Committee Met June 14.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Absent
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Late	6:49 PM

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, A. Prunty, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Deputy Chief K. Whisenand, Division Chief M. Knott, N. Meyer, S. Hunter, A. Parham, T. Hughes, W. Wuori, X. Whitford, J. Rott, T. Hinkens, K. Mattson, M. Hakanson, M. Johnson

Interested Parties and Media

II. RESOLUTIONS

A. Award of Bid: 2020 Demolition Program Group 19.1 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $74,000 for the demolition of 500 Concord Avenue, 508 Concord Avenue, 1333-1335 Elm Street, 1203 Fairview Avenue, 1831 Green Street, 326 Irving Avenue, 307 North Pierpont Avenue, 133 South Pierpont Avenue, 625 South Pierpont Avenue, and 203 Stewart Avenue. The funding source is Community Development Block Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

B. Award of Bid: 2020 Demolition Program Group 19.2 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $82,875.00 for the demolition of 1802 South 6th Street, 2204 9th Street, 1114 16th Avenue, 815 22nd Avenue, 1215 Benton Street, 1019 Bruce Street, 1125 Crosby Street, 604 Houghton Street, and 1029 School Street. The funding source is Community Development Block Grant (CDBG) and General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

C. Award of Bid: City-Wide Street Repairs Group No. 1 - 2021 (Residential) to William Charles Construction, of Rockford, Illinois in the amount of $2,289,614.30. The project is estimated to be completed September 17, 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

D. Award of Bid: West State Street Phase II Demo Package L to N-TRAK Group, of Loves Park, Illinois in the amount of $109,210.00. The project is estimated to be completed July 30, 2021. The funding source is Sales Tax ($27,302.50) and IDOT ($81,907.50).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

E. Award of Bid: West Side Sidewalk & ADA Repairs Package #1 2021 to N-TRAK Group, of Loves Park, Illinois in the amount of $113,069.00. The project is estimated to be completed June 25, 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Janessa Wilkins, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

F. Award of Bid: Sandy Hollow Road Reconstruction to William Charles Construction, of Rockford, Illinois in the amount of $1,392,830.73. The project is estimated to be completed in the fall 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

G. Award of Bid: Welty Avenue Water Main Replacement to Northern Illinois Service Co., of Rockford, Illinois in the amount of $594,175.50. The project is estimated to be completed September 24, 2021. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Janessa Wilkins, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

H. Award of Bid: 22nd Avenue and 10th Street Water Main Replacement to Stenstrom Excavating, of Rockford, Illinois in the amount of $660,881.00. The project is estimated to be completed September 24, 2021. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

I. Award of Bid: Well 39 Water Treatment Facility to Larson & Larson Builders, of Loves Park, Illinois in the amount of $4,944,000.00 (including 3% contingency). The project is estimated to be completed July 31, 2022. The funding source is IEPA State Revolving Fund (SRF).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Janessa Wilkins, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

J. Award of Engineering Agreement: Harmon Park Phase 8 Design & Construction Observation to Willett Hofmann & Associates, Inc., of Rockford, Illinois in the amount of $73,726.71. The project is estimated to be completed in one year. The funding source is CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

K. Award of Engineering Agreement: Well 39 Water Treatment Facility to Fehr Graham and Associates, Inc., of Rockford, Illinois in the amount of $288,000.00. The project is estimated to be completed in the fall of 2022. The funding source is IEPA State Revolving Fund (SRF).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

L. Award of Engineering Agreement: Logistics Parkway Extension to Willett Hofmann & Associates, of Rockford, Illinois in the amount of $76,567.12 (Roadway) and $13,889.22 (Water) for a total of $90,456.34. The extension will extend Logistics Parkway from Milford Avenue to Samuelson Road, resurface Logistics Parkway from Samuelson Road to Airport Drive, and resurface Milford Avenue from Logistics Parkway to 11th Street. Improvements will include drainage and flood mitigation measures for the region. The project is estimated for completion in 2021. The funding source is Sales Tax & Water Replacement Improvement Account (WRIA).

Ald. Prunty asked if the project would be for all of Milford Avenue. Mr. Hinkens responded that the project is from the west end of Milford Avenue to 11th Street.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

M. Award of Engineering Agreement: Kylemore East Detention Basin Study, Phase 1 to IMEG, of Rockford, Illinois in the amount of $29,950.00. The project is estimated to be completed in six months. The funding source is CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

N. Approval of the Illinois Housing Development Authority (IHDA) grant award for an Abandoned Residential Municipality Relief Program (APP) Round 5 in the amount of $75,000.

Ald. McNeely asked how many grants the City had received. Director Franzen responded that the City had received grants under all five rounds totaling $575,000; $75,000 of this grant was the maximum amount that was available for our area. Ald. McNeely asked where the grant would be used. Director Franzen responded that there were not specific addresses tied to this grant. This will be added to the funding sources for the demolition program.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Janessa Wilkins, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

O. Approval of the acceptance of Winnebago County Community Mental Health Board Grant Award in the amount of $2,046,826.10. The grant does not require a cost match. The grant term is from June 1, 2021 to May 31, 2022. The grant award will provide funds for the equipment and expansion of the Rockford Police Department's Crisis Co-Responder Team (CCRT).

Ald. Beach asked who appointed the Mental Health Board. City Administrator Cagnoni stated that the board is appointed by the Chairman and the Winnebago County Board. City Administrator Cagnoni stated he would provide the council

members with additional information once he has it. Ald. Wilkins asked if the money had to go to the police department. Director Meyer explained that the money would need to be spent in the way the grant was applied for; there is a certain amount that would need to go the Rockford Police Department to fund the expansion of their staff. Rosecrance is also expanding their staff; Loves Park is a sub agency along with Winnebago County.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

III. COMMITTEE REPORTS

A. Vouchers in the amount of $10,405,163.01.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

B. Intergovernmental Agreement between the City of Rockford Human Services and Rockford Township to provide emergency rental assistance funding.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

C. Intergovernmental Agreement with Rock River Water Reclamation District (RRWRD) to clearly define City and RRWRD ownership and maintenance responsibilities for the existing water service located within the property known as 3333 Kishwaukee Street.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

D. Proposed Sale of Property located at 17XX Blackhawk Road (PIN# 15-14-426- 007) to Meiborg Holdings III, LLC, of Rockford, Illinois in the amount of $13,365.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

E. Release of liens to facilitate auction of Trustee properties located at 720 8th Avenue, 1233 School Street, and 1618 Mulberry Street.

Ald. McNeely asked if the amounts were known per property. Director Franzen responded for 720 8th Avenue there are three liens totaling $1,404.00; for 1233 School Street there are six liens totaling $5,638.00, and for 1618 Mulberry Street there is one lien totaling $308.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/21/2021 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Jonathan Logemann

IV. ADJOURNMENT

The meeting was closed at 7:03 PM

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