Rockford Sun

City of Rockford Finance & Personnel Committee Met June 28.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, A. Prunty, J. Wilkins, K. Hoffman, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Interim Police Chief R. Berke, Interim Fire Chief B. Vertiz, N. Meyer, S. Hunter, A. Parham, T. Hughes, W. Wuori, K. Ryan, X. Whitford, J. Carter, J. Rott, M. Johnson

Interested Parties and Media

II. INFORMATION ONLY

A. Financial Discussion - May 2021

Director Hagerty stated all of the general fund revenue sources are outperforming estimated budgeted amounts. We are slightly under $6.5 million over budgeted revenues. Intergovernmental revenue is significantly over budget as a result of receiving $27,411,178 in American Relief Plan funding. We did receive the first disbursement of property taxes, which will be reflected in the report next month. The fire department is over budget due to overtime and some capital expenses that were not budgeted. Both CIP sales tax and motor fuel tax is over budget slightly under $1.0 million. The shortfall in the redevelopment fund continues to decline; 26% under budget for hotel/motel tax; the food and beverage tax is on budget.

RESULT: DISCUSSED

III. RESOLUTIONS

A. 2021-144-R - Award of Emergency Ambulance Replacement to Fire Service, Inc., of Naperville, Illinois in the amount of $335,058.00. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. 2021-145-R - Award of RFP: Child and Adult Care Food Program (CACFP) to Delicious Unlimited, of Gurnee, Illinois for an amount not-to-exceed $26,979.00. The contract duration is one (1) year with four (4) one-year extensions. The funding source is United States Department of Agriculture grant funds through the Illinois State Board of Education.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. 2021-146-R - Award of RFP: Investment Management Services to PFM Asset Management LLC, of Chicago, Illinois for an estimated annual cost of $58,300.00. The contract duration is three (3) years with two (2) one-year extensions, with the ability to terminate for convenience by either party at any time. The funding source is the Finance Department Operating Budget.

Ald. Durkee requested information regarding past performance for PFM Asset Management. Director Hagerty explained that staff requested past performance for similar portfolios to what the City would be able to invest, of the three vendors that were interviewed, PFM's performance was the highest. Director Hagerty stated that the NRN Financial Planning team explained that the City was missing potential revenue from investment earnings by not managing cash on hand. An RFP was issued late in 2019 but no contract was awarded due to staff turnover and COVID. In April, a second RFP was issued. The City received ten proposals and interviewed three vendors. Ald. Tuneberg expressed his support for the contract with PFM Asset Management.

RESULT: APPROVED BY COMMITTEE [4 TO 0] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Janessa Wilkins ABSTAIN: Chad Tuneberg

D. 2021-147-R - Award of RFP: Historic Survey of Industrial Buildings 1850-1930 to Benjamin Historic Certifications, LLC, of Highland Park, Illinois in the amount of $35,000.00. The funding source is State of Illinois Grant (IDNR CLG), Community & Economic Development Operating Budget and Private Funding.

Ald. Logemann asked what would be the next steps if a building was found to be unstable. Scott Capovilla, Land Use and Zoning Administrator stated we would have most of those buildings identified through our program. There would probably be a few buildings that would qualify for landmark status. This is for industrial buildings only.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. 2021-148-R - Approval of acceptance of a FY 2021, United States Department of the Interior, National Park Service, Certified Local Government (CLG) grant administered by the Illinois Department of Natural Resources in the amount of $19,000.00. The grant term is from October 1, 2019 to September 30, 2022.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

F. 2021-149-R - Approval of the Renewal of Contract: Benefits Consulting and Data Warehouse to Rockford Consulting and Brokerage, Inc., of Rockford, Illinois in the amount of $136,156.00 for consulting fees and annual licensing fee in the amount of $75,000.00 for HIPAA Compliant Data Warehouse Licensing. The contract duration is two (2) years with two (2) one-year renewals. The funding source is Health Insurance Fund.

Ald. Beach asked who would be responsible for determining if the contract is extended. City Administrator Cagnoni stated that the decision would be made by the Human Resources, Finance, and Legal Departments.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

G. 2021-150-R - Approval of the Application and Agreement for ComEd Energy Efficiency Program Project A: Streetlights in Distressed Communities Incentive.

Ald. Logemann requested the number of street lights that have LED fixtures. Jeremy Carter, Traffic Engineer stated that this project would make most of the City-owned lights LED. City Administrator Cagnoni explained there are two sets of lights within the City of Rockford; there are lights that are owned and maintained by ComEd and then the street lights that are owned by the City of Rockford. The City entered into an agreement with ComEd stating they would upgrade all the street lights they own to LED. There are approximately 1,700 lights owned by the City of Rockford, which are currently being updated to LED. The LED lights will provide a significant savings in energy costs.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

H. 2021-151-R - Approval of the Application and Agreement for ComEd Energy Efficiency Program Project B: Streetlights in Distressed Communities Incentive.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

I. 2021-152-R - Award of RFP: ComEd Energy Efficiency Program Project A to Ameresco, Inc., of Chicago, Illinois. The total project is estimated to be $399,975.00 with ComEd Incentive Program covering the full estimated cost. The project is estimated to be completed November 19, 2021.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

J. 2021-153-R - Award of RFP: ComEd Energy Efficiency Program - Project B to Utility Dynamics Corp., of Oswego, Illinois in the amount of $295,152.00. The total project is estimated to be $658,352.00 with ComEd Incentive Program covering an estimated $363,200.00. The ComEd program deadline is November 19, 2021. The funding source is Traffic Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

K. 2021-154-R - Award of Engineering Agreement: Well 34 Water Treatment Facility to Fehr Graham & Associates, Inc., of Rockford, Illinois in the amount of $317,500.00. The project is estimated to be completed the winter of 2021. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

L. 2021-155-R - Change Order: IT Service Contract to add three (3) additional positions to Innovative Technology Solutions, LLC (ITS), of Peoria, Illinois for an additional amount of $340,000.00 annually and a new total amount of $1,454,794.00. The funding source is Information Technology Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

M. 2021-156-R - Resolution to take Proposals: Development of an Outdoor Training Facility. The funding source is Police Department Capital Budget.

Ald. Beach asked if the facility could be used by other departments and was told yes.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

IV. COMMITTEE REPORTS

A. 2021-164-CR – Approval of vouchers in the amount of $7,794,653.83.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. 2021-165-CR - Approval of an Intergovernmental Agreement with Winnebago County for a Re-entry Focused Deterrence Program. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. 2021-166-CR - Approval of an ordinance authorizing and providing for the issue of not to exceed $5,750,000.00 Waterworks Revenue Bonds, Junior Lien (IEPA), of the City of Rockford, Winnebago and Ogle Counties, Illinois, for the purposes of paying the costs of improvements to the waterworks system of said City, prescribing all the details of said Bonds and providing for the collections, segregation and distribution of the revenues of said System for the payment of said Bonds. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. 2021-167-CR - Approval of the proposed updates to the City of Rockford Investment Policy. The Legal Director shall prepare the appropriate ordinance.

Director Hagerty stated that this item coincides with the investment management services. There have been some State Statute changes since the last update reviewed by City Council. Director Hagerty reviewed some of the revisions listed in the memorandum.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. 2021-168-CR - Approval of the request for consolidation of Head Start Grant #05CH010616 and Early Head Start Child Care Grant #05HP000420. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/6/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

V. ADJOURNMENT

The meeting was closed at 7:02 PM

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