Rockford Sun

Village of Machesney Park Journal of Proceedings met June 21.

Here is the minutes provided by the committee:

The meeting was called to order at 6:01 p.m. by Mayor Steve Johnson.

Members of the public are welcome to attend Village Board and Committee meetings in person. In order to comply with CDC guidelines, in-person attendees who have not been vaccinated for Covid-19 are required to wear face coverings and socially distance from others. All meetings are recorded and broadcast live on the Village's YouTube channel. Public comment may be given in-person or written submissions received by 4:00 pm on the day of the meeting will be read on your behalf during Public comments.

Pastor Charlie Heffelfinger from Calvary Chapel gave the Invocation, which was followed by the Pledge of Allegiance led by Trustee James Kidd.

Present: Mayor Steve Johnson, Trustees Jake Schmidt, James Kidd, Aaron Wilson, Terri Bailey and Erick Beck 

Present: Clerk Robbin Snodgrass

Village Attorney Tom Green

Village Treasurer Deborah Alms

Village Administrator James Richter II

Finance and HR Manager Michelle Johannsen

Public Works Superintendent Chad Hunter

Village Engineer Chris Dopkins

Public Safety Supervisor Deputy Chief Anthony Miceli

Absent: Trustee Joe Seipts

1. Minutes Approved

The Journal of Proceedings for the Regular Board Meeting from June 07, 2021was approved per typewritten copy submitted by the Clerk on a motion by Trustee Wilson and seconded by Trustee Schmidt. Motion approved. Motion carried on Voice vote: 5 ayes 0 nays, 1 Absent

2. Treasurer’s Report

Village Treasurer Deborah Alms presented the Treasurer’s Report as of June 14, 2021, reflecting the total of all funds to be $21,278,634.51. A motion was made by Trustee Beck and seconded by Trustee Schmidt to accept the Treasurer’s Report and place it on file. Motion approved. On Roll Call: 6 ayes (Trustees Schmidt, Kidd, Wilson, Bailey, Beck and Mayor Johnson ), 0 nays, 1 absent (Seipts)

3. Communications: None

4. Warrant/Approved

Trustee Schmidt presented the warrant in the amount of $712,797.80 and moved for its passage; seconded by Trustee Wilson. Motion approved. On Roll Call: 6 ayes (Trustees Schmidt, Kidd, Wilson, Bailey, Beck and Mayor Johnson), 0 nays, 1 absent (Seipts)

5. Administrative Reports

6. Mayor’s Report

Mayor Johnson: congratulated Senior Deputy Matt Jarvis for being named the Q 98.5 Home Town Hero for his work in the community with youth. Mayor Johnson announced digging has begun for Chick-Fil-A. Lastly, Mayor Johnson shared that the petitions for Minns Drive have been received, concerns are being reviewed and Village officials will respond soon.

7. Attorney’s Report

Attorney Tom Green had no report.

8. Village Administrator

Village Administrator James Richter II had no report.

9. Finance/HR Manager

Finance and HR Manager Michelle Johannsen no report.

10. Public Works Supt.

Public Works Superintendent Chad Hunter had no report.

11. Village Engineer

Village Engineer Chris Dopkins reported that the Demo on Shore Drive is scheduled to begin and the Alpine Road repair project continues to move on.

12. Pub Safety Supervisor

Public Safety Supervisor, Deputy Chief Anthony Miceli had no report.

COMMITTEE AND TRUSTEE REPORTS

13. Committee Reports

14. District #1 Report

District #1 Trustee Seipts, Planning and Economic Development Vice-Chair left no report

15. District #2 Report

District #2 Trustee Schmidt, Administration and Finance Chair, reported that two Resolutions were approved at the A&F meeting this evening and will go to Board on July 6, 2021 with positive recommendations.

16. District #3 Report

District #3 Trustee Kidd, Public Improvements and Safety Chair had no report 

16. District #4 Report

District #4 Trustee Wilson, Administration and Finance Vice-Chair had no report. 

16. District 53 Report

District #5 Trustee Bailey, Public Improvements and Safety Vice-Chair had no report

16. District #6 Report

District #6 Trustee Beck, Planning and Economic Development Chair, reported 1 Ordinance and 1 Resolution were approved at the PED meeting this evening and will go to the Board with positive recommendations.

20. Consent Agenda

XI. CONSENT AGENDA - Mayor Johnson noted that the next item is the Consent Agenda. He asked Staff to introduce all items to be considered under the Consent Agenda.

Village Administrator James Richter II, presented the items under Item X. Consent Agenda as follows:

A. Ordinance 26-21, VAR from Accessory Building Size Regulations, 936 Wood Ave. First Reading

Ord 26-21/1st/Pass

B. Ordinance 29-21, Approve the purchase of Four Parcels of Vacant Land for Storm Water Management, First Reading

Org 29-21/1st/Pass

C. Resolution 33-R-21, Resolution asking that IDOT prioritize the resurfacing N. 2nd Street in Machesney Park

Res 33-R-21/Pass

D. Resolution 38-R-21, Authorize IGA with IDOT for the Maintenance of Traffic Control Devices

Res 38-R-21/Pass

E. Resolution 39-R-21, Authorize First Amendment to Redevelopment Agreement with Quantum Design, Inc.

Res 39-R-21/Pass

F. Resolution 44-R-21, Authorizing Bidding 2021 Pavement Maintenance Program

Res 44-R-21/Pass

Mayor Johnson asked if there were any items to be removed from the Consent Agenda to be considered separately. There were none. The Consent Agenda was accepted as presented.

Mayor Johnson called for a motion to approve all items under the Consent Agenda. The motion was made by Trustee Wilson and seconded by Trustee Beck. The motion was approved. On roll call: 6 ayes (Trustees Wilson, Schmidt, Kidd, Bailey, Beck and Mayor Johnson), 0 nays, 1 absent (Trustee Seipts)

UNFINISHED BUSINESS:

22. New Business 

21. Unfinished Business

Remove from Table.

A. Ordinance 18-21, Variance from Freestanding Sign Base and Height Regulations, and Sign Area Restrictions, 6941 N. 2nd St. – Remove from Table

Ord. 18-21/passed

Mayor Johnson called for a motion to remove from the table Ordinance 18-21. Motion by Trustee Beck to remove from the table Ordinance 18-21, and seconded by Trustee Kidd. Motion approved by roll call vote: 5 ayes (Mayor Johnson, Trustees Schmidt, Kidd, Wilson, and Beck), 1 nays ( Bailey), 1 absent (Seipts)

Ord. 18-21/1st/failed

Village Administrator James Richter II, reported several concerns. Staff recommends motion to be denied. Applicant was not present to speak.

Motion to approve Ordinance18-21 failed by roll call vote: 2 ayes (Trustees Kidd, and Beck), 4 nays (Trustees Schmidt, Wilson, Bailey and Mayor Johnson), 1 absent (Trustee Seipts)

NEW BUSINESS :

A. Ordinance 27-21, VAR from Commercial Design Standards, 1768 West Lane Rd. First Reading.

Mayor Johnson called for a motion to approve Ordinance 27-21, first reading. Motion was made by Trustee Schmidt and seconded by Trustee Wilson. Staff report then given by Village Administrator James Richter II regarding building materials to be used. Planning and Zoning, as well as staff recommend approval. The motion was approved. On roll call: 5 ayes (Trustees Wilson, Schmidt, Kidd, Bailey and Mayor Johnson), 0 nays, 1 present (Trustee Beck), 1 absent (Trustee Seipts)

Ord. 27-21/first reading/passed

B. Ordinance 27-21, VAR from Commercial Design Standards, 1768 West Lane Rd. Waive Rules to proceed with Second Reading and Second Reading

Mayor Johnson entertained a motion to waive the rules for second reading to approve Ordinance 27- 21. The motion was made by Trustee Bailey and seconded by Trustee Wilson. The motion to waive the rules was approved. On roll call: 5 ayes (Trustees Wilson, Schmidt, Kidd, Bailey and Mayor Johnson), 0 nays, 1 present (Trustee Beck), 1 absent (Trustee Seipts)

Ord. 27-21/first reading/passed

C. Ordinance 27-21, VAR from Commercial Design Standards, 1768 West Lane Rd. Second Reading

Mayor Johnson entertained a motion to approve Ordinance 27-21. The motion was made by Trustee Schmidt and seconded by Trustee Kidd. Discussion followed. Motion was approved. On roll call: 5 ayes (Trustees Wilson, Schmidt, Kidd, Bailey and Mayor Johnson), 0 nays, 1 present (Trustee Beck), 1 absent (Trustee Seipts)

Ord. 27-21/second reading/passed

23. Public Comment: None

a. Nancy Edmundson, 1111 Crystal Drive addressed the board with concerns in regard to Olson Park Elementary School and Minns Road.

b. Clerk Snodgrass read a comment on behave of Traci Ort; 8107 N. 2nd St. in regard to property licensed and maintained vehicles being parked on private property.

Requested Ordinance 12.502b should be removed.

24. Closed Session: None

25. Adjourn

Motion by Trustee Wilson to adjourn; seconded by Trustee Kidd. Motion carried by voice vote: 6 ayes, 0 nays,1 absent

Meeting adjourned at 6:26 p.m.

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