Rockford Sun

City of Rockford City Council Met Aug. 16.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on June 21, 2021.

2. Journal of Proceedings for the City Council meeting held on July 6, 2021.

3. Journal of Proceedings for the Special City Council meeting held on July 12, 2021.

4. Journal of Proceedings for the City Council meeting held on July 19, 2021.

II. PRESENTATIONS

1. Annual Audit Presentation

III. PROCLAMATIONS

IV. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Zoning Board of Appeals’ Agenda for the meeting to be held on August 17, 2021 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on August 23, 2021. Referred to Code and Regulation Committee.

2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on August 17, 2021 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on August 23, 2021. Referred to Code and Regulation Committee.

3. Memorandum from Megan McNeill, Assistant City Attorney, regarding approval of a resolution for authority to intervene on the 2020 Property Tax Appeal Case for Portillo's located at 6090 E. State Street (PIN: 12-27- 101-003). Referred to Code and Regulation Committee.

4. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding an upcoming special event for The Answer 2021. Referred to Code and Regulation Committee.

5. Memorandum from Kelly Nokes, Engineering Operations Manager, regarding a Right of Way Vacation Request for a portion of Center Drive and a portion of North Alpine Road. Referred to Code and Regulation Committee.

6. Memorandum from Megan McNeill, Assistant City Attorney, regarding the Annexation of 3024 Searles Avenue. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Deb Dorsey, Housing and Program Manager, regarding the proposed sale of two city-owned properties under the City of Rockford's Mow to Own Program. Referred to Finance and Personnel Committee.

V. PUBLIC SPEAKERS

1. Rev. Earl Dotson, Sr.

2. Bren Langdon

3. Rosemary Collins

4. John Tac Brantley

5. Stephanie Brown

VI. NEW COMMITTEE REPORTS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends sustaining the Zoning Board of Appeals' approval for a Variation to increase the maximum allowed square footage of a freestanding sign for a nonresidential use in a Residential District from 48 square feet to 57.5 square feet along North Alpine Road in an R-1, Single family Residential Zoning District at 4405 Highcrest Road (Anthony Perna for Provena St. Anne Center/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends approval of the 2021-2022 Contract between the City of Rockford and the Winnebago County Health Department for a Tobacco Enforcement Program to conduct compliance monitoring checks. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval for the authorization to execute Easements on 15 city-owned properties to Four Rivers Sanitation. City staff is seeking authorization for these grant easements so Four Rivers Sanitation may continue its project to the benefit of the City of Rockford. The properties are as follows:

∙ 111 N. Day 11-21-139-009

∙ 2611 W. State 11-21-139-012

∙ 2607 W. State 11-21-139-014

∙ 106 N. Henrietta 11-21-139-016

∙ 2523 W. State 11-21-140-008

∙ 2511 W. State 11-21-140-009

∙ 2507 W. State 11-21-140-010

∙ 2505 W. State 11-21-140-011

∙ 112 N. Johnston 11-21-140-012

∙ 2205 W. State 11-21-251-044

∙ 2201 W. State 11-21-251-045

∙ 2123 W. State 11-21-252-005

∙ 2117 W. State 11-21-252-006

∙ 2111 W. State 11-21-252-007

∙ 2105 W. State 11-21-252-012

The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $6,533,389.40 as approved at the Finance and Personnel Committee meeting held on August 9, 2021.

VII. OFFICERS REPORTS

VIII. APPOINTMENTS LAID OVER

1. Appointment of Dorothy Redd to the Community Action Agency Board to fill the Winnebago County Public Sector position formerly held by Tiana McCall. (Pursuant to Rule 18, this appointment will be up for passage after August 18, 2021.)

2. Appointment of Michael Chamberlain to the Community Action Agency Board to fill the Boone County Public Sector position formerly held by Cathy Ward. (Pursuant to Rule 18, this appointment will be up for passage after August 18, 2021.)

IX. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of the Rock River Food Truck Fest

This event is scheduled for August 28th from 4:00 to 10:00 p.m. The event location will be at Davis Park, 320 South Wyman Street.

2. Committee recommends approval of the Screw City Beer Festival

This event is scheduled for September 11th from Noon to 4:00 p.m. The event location will be 324 North Madison Street (parking lot of Riverview Ice house and Trolley Car 36).

3. Committee recommends approval of the Churchill Grove Annual Garage Sale

This event is scheduled for September 25th from 9:00 a.m. to 3:00 p.m.

The event location will be 1526 Harlem Boulevard, Churchill Grove Neighborhood Association.

4. Committee recommends approval of the Tour de North End

This event is scheduled for September 25th from 10:00 a.m. to 8:00 p.m.

The event location will be Olympic Tavern Parking Lot, 2327 North Main Street.

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: City-Wide Bridge Preservation Plan to M&M Concrete, Inc., of Stockton, Illinois in the amount of $59,988.00. The project is estimated to be completed September 17, 2021. The funding source is Motor Fuel Tax.

2. Committee recommends approval of the Award of Bid: City-Wide Street Repairs Group No. 3 - 2021 (Alleys) to Norwest Construction, of South Beloit, Illinois in the amount of $336,544.75. The project is estimated to be completed on October 1, 2021. The funding source is Sales Tax.

3. Committee recommends approval of the Award of Bid: West State Street Water Main Relocation Phase 2 to N-TRAK Group, of Loves Park, Illinois in the amount of $874,932.06. The project is estimated to be completed November 12, 2021. The funding source is Water Replacement Improvement Account (WRIA).

4. Committee recommends approval of the Award of Bid: Grounds Maintenance for Water Sites and Fire Stations to RCS Grounds Maintenance, of Rockford, Illinois for an estimated annual value of $69,915.00 for Water Sites and an estimated annual value of $18,085.00 for Fire Stations for a total of $88,000.00. The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Water Fund and Fire Division Operating Budgets.

5. Committee recommends approval of the Award of Contracts: Public Works Materials to Northern Illinois Service, of Rockford, Illinois, William Charles Construction of Loves Park, Illinois, Rock Road Companies, of Janesville, Wisconsin, N-TRAK Group, of Loves Park, Illinois, Curran Contracting, of Crystal Lake, Illinois, and Plote Construction, of Hoffman Estates, Illinois for an estimated annual value of $200,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is Various Departmental Operating Budgets.

6. Committee recommends approval of the Award of Non-Competitive Contract - Anti Icing Liquid to SNI Solutions, of Geneseo, Illinois for an annual estimated expenditure of $55,000.00. The contract duration is one (1) year with four (4) possible one-year extensions. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

7. Committee recommends approval of the Award of Contract Extension: Head Start Transportation Services to First Student, of Naperville, Illinois for an amount not-to-exceed $1,056,911.00. The contract duration is 7/1/2021 through 6/30/2022. The funding source is Head Start grant funds.

8. Committee recommends approval of the Award of Joint Purchasing Contract: Support Kits for Head Start Children enrolled in RPS 205 Program to Lake Shore Materials, of Carson, California in the amount of $81,833.20. The funding source is Grant funding.

9. Committee recommends approval of the Change Order: Fire Department Turnout Gear to Honeywell First Responder Products, of Dayton, Ohio.

Original amount: $150,000

Additional amount: $100,000

Total amended amount: $250,000

The change order will allow an additional $100,000 to pay for turnout gear that is anticipated to be purchased through the end of the contract term including extensions. The current contract is through December 31, 2021, with two (2) one-year extensions available through December 31, 2023. The funding source is Fire Department Operating Budget.

10. Committee recommends approval of the Acceptance of Community Foundation of Northern Illinois Family Crisis Grant Program Award. The grant will provide funds for rapid response for families experiencing a crisis situation for which funding will provide a solution and a stabilizing influence on their life. The expected grant amount is between $25,000.00 and $30,000.00, pending the funding available to Community Foundation of Northern Illinois (CFNIL).

11. Award of Non-Competitive Bid: Vehicles for Health & Human Services to Manley's Belvidere Ford, of Belvidere, Illinois for three (3) Ford Transit Connect vehicles in the amount of $81,285.00. The funding source is Grant Funding.

X. NEW BUSINESS (ORDINANCES)

A. Planning and Development Committee

B. Code and Regulation Committee

1. An ordinance approving a Variation to increase the maximum allowed square footage of a freestanding sign for a nonresidential use in a Residential District from 48 square feet to 57.5 square feet along North Alpine Road in an R-1, Single-family Residential Zoning District at 4405 Highcrest Road (Anthony Perna for Provena St. Anne Center/Applicant).

2. An ordinance approving the 2021-2022 Contract between the City of Rockford and the Winnebago County Health Department for a Tobacco Enforcement Program to conduct compliance monitoring checks.

3. An ordinance approving the authorization to execute Easements on the following 15 city-owned properties to Four Rivers Sanitation:

∙ 111 N. Day 11-21-139-009

∙ 2611 W. State 11-21-139-012

∙ 2607 W. State 11-21-139-014

∙ 106 N. Henrietta 11-21-139-016

∙ 2523 W. State 11-21-140-008

∙ 2511 W. State 11-21-140-009

∙ 2507 W. State 11-21-140-010

∙ 2505 W. State 11-21-140-011

∙ 112 N. Johnston 11-21-140-012

∙ 2205 W. State 11-21-251-044

∙ 2201 W. State 11-21-251-045

∙ 2123 W. State 11-21-252-005

∙ 2117 W. State 11-21-252-006

∙ 2111 W. State 11-21-252-007

∙ 2105 W. State 11-21-252-012

C. Finance and Personnel Committee

1. An ordinance approving the adoption of the City of Rockford/Police Benevolent & Protective (PBPA) Arbitration Award. (SUSPEND RULE 9)

XI. CLOSED SESSION

A. Motion to Convene into Closed Session in order to discuss Pending Litigation and Labor Negotiation matters.

XII. ADJOURNMENT

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