Rockford Sun

City of Rockford Finance & Personnel Committee Met Aug. 9.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Absent

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, A. Prunty, K. Hoffman, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, M. Leatherby, K. Franzen, Interim Police Chief R. Berke, Interim Fire Chief T. Stockburger, N. Meyer, S. Hunter, A. Parham, M. Dalio, T. Hinkens, K. Dominguez, M. Johnson Interested Parties and Media

II. INFORMATION ONLY

A. Financial Discussion - June 2021

Director Hagerty stated that general fund revenue continues to outpace our expectations. Sales tax is approximately 35% over budget, income tax is about 40% over budget, and replacement tax is 115% over budget. Director Hagerty stated staff budgeted very conservatively unsure of how COVID would impact revenues this year. Expenses year-to-date are 2.4% under budget. CIP sales tax is over budget by approximately $1.3 million; this reflects applying sales tax to online sales. The redevelopment fund taxes are showing recovery.

RESULT: DISCUSSED

B. Change Order: City-Wide Street Repairs Group No. 3-2020 (Concrete) to T.C.I. Concrete, of Rockford, Illinois.

Original amount: $1,641,161.67

Previous change order: $ 194,020.00

Proposed change order: $ 87,588.81

Total amended amount: $1,922,770.48

Staff recommends the following additional work, Alton Avenue Storm Sewer (Intersection of Alton Avenue and Lapey Street). Funds will come from Storm Water and Drainage budget.

5th Street (20th Avenue to 22nd Avenue) paving limits were extended. Funds will come from Neighborhood Allocation budget.

Generated 8/13/2021 10:28 AM

Committee Meeting Monday, August 9, 2021 5:30 PM

5th Avenue (7th Street to 9th Street) additional pavement removal and replacement was needed. Funds will come from Neighborhood Allocation budget.

Huffman Boulevard Concrete Pad (Intersection of Huffman Boulevard and Van Wie Avenue), at the request of the Alderman a concrete pad was poured for a statue to be placed in the median. Funds will come from 9th Ward budget.

RESULT: DISCUSSED

C. Change Order: City-Wide Street Repairs Group No. 4 - 2020 (Alleys) to Norwest Construction, of South Beloit, Illinois.

Original amount: $496,641.83

Previous change order: $ 30,000.00

Current change order: $ 43,676.38

Total amended amount: $570,318.21

Staff recommends the following additional work: 14th Street Resurfacing (19th Avenue to 20th Avenue) and Alleys 766 and 768. The alderman requested the paving limits on the alley be extended. There was also additional restoration. Funds will come from the 3rd Ward budget. The funding source is Sales Tax.

Ald. McNeely questioned the change order. Mr. Mattson explained that for the first change order the District 2 parking lot the police department was added, the second change order was for additional work requested by an alderman.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Bid: City-Wide Bridge Preservation Plan to M&M Concrete, Inc., of Stockton, Illinois in the amount of $59,988.00. The project is estimated to be completed September 17, 2021. The funding source is Motor Fuel Tax.

Ald. Logemann questioned the disparity between the bids. Mr. Mattson stated that he did not know why the other bid was so high. M&M Concrete, Inc. has been used in the past and was not concerned with their performance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

B. Award of Bid: City-Wide Street Repairs Group No. 3 - 2021 (Alleys) to Norwest Construction, of South Beloit, Illinois in the amount of $336,544.75. The project is estimated to be completed on October 1, 2021. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

C. Award of Bid: West State Street Water Main Relocation Phase 2 to N-TRAK Group, of Loves Park, Illinois in the amount of $874,932.06. The project is estimated to be completed November 12, 2021. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

D. Award of Bid: Grounds Maintenance for Water Sites and Fire Stations to RCS Grounds Maintenance, of Rockford, Illinois for an estimated annual value of $69,915.00 for Water Sites and an estimated annual value of $18,085.00 for Fire Stations for a total of $88,000.00. The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Water Fund and Fire Division Operating Budgets.

Ald. Frost asked if there had been issues with the previous vendor. Interim Chief Stockburger responded that there were performance issues with the previous vendor, but staff is happy with the new vendors’ performance.

RESULT: APPROVED BY COMMITTEE [3 TO 1] Next: 8/16/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Jonathan Logemann, Chad Tuneberg NAYS: Franklin C. Beach ABSENT: Janessa Wilkins

E. Award of Contracts: Public Works Materials to Northern Illinois Service, of Rockford, Illinois, William Charles Construction of Loves Park, Illinois, Rock Road Companies, of Janesville, Wisconsin, N-TRAK Group, of Loves Park, Illinois, Curran Contracting, of Crystal Lake, Illinois, and Plote Construction, of Hoffman Estates, Illinois for an estimated annual value of $200,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is Various Departmental Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

F. Award of Non-Competitive Contract - Anti Icing Liquid to SNI Solutions, of Geneseo, Illinois for an annual estimated expenditure of $55,000.00. The contract duration is one (1) year with four (4) possible one-year extensions. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

Ald. Logemann requested more information regarding the use of the anti icing liquid. Mr. Leatherby explained the liquid is otherwise known as beet juice, it is used in conjunction with road salt to combat snow and ice.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

G. Award of Contract Extension: Head Start Transportation Services to First Student, of Naperville, Illinois for an amount not-to-exceed $1,056,911.00. The contract duration is 7/1/2021 through 6/30/2022. The funding source is Head Start grant funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

H. Award of Joint Purchasing Contract: Support Kits for Head Start Children enrolled in RPS 205 Program to Lake Shore Materials, of Carson, California in the amount of $81,833.20. The funding source is Grant funding.

Ald. Beach asked what was included in the support kits. Director Parham responded the kits include books and academic enrichment toys for the children to enhance parental involvement.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

I. Change Order: Fire Department Turnout Gear to Honeywell First Responder Products, of Dayton, Ohio.

Original amount: $150,000

Additional amount: $100,000

Total amended amount: $250,000

The change order will allow an additional $100,000 to pay for turnout gear that is anticipated to be purchased through the end of the contract term including extensions. The current contract is through December 31, 2021, with two (2) one year extensions available through December 31, 2023. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

J. Approval of the Acceptance of Community Foundation of Northern Illinois Family Crisis Grant Program Award. The grant will provide funds for rapid response for families experiencing a crisis situation for which funding will provide a solution and a stabilizing influence on their life. The expected grant amount is between $25,000.00 and $30,000.00, pending the funding available to Community Foundation of Northern Illinois (CFNIL).

Ald. Beach requested more information. Director Parham explained that the Department of Health & Human Services receives the grant funds and disperses them appropriately.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

IV. COMMITTEE REPORTS

A. Approval of the vouchers in the amount of $6,533,389.40.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 8/16/2021 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Janessa Wilkins

V. ADJOURNMENT

The meeting was closed at 7:22 PM

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