Rockford Sun

City of Rockford Finance & Personnel Committee met Dec. 13.

Here is the agenda provided by the committee:

I. CALL TO ORDER 

II. INFORMATION ONLY 

A. Emergency Demolition 1800 Broadway. On November 1, 2021 the building was  inspected, and the front section was considered structurally unsafe. The front  exterior brick wall became dangerous and could not support the upcoming  weather season without collapsing, so it was necessary to remove it to minimize  threats to public safety. Northern Illinois Service demolished the front portion of  the building. Community Development Block Grant (CDBG) funded the  demolition in the amount of $40,600.75. 

B. Contract Extension: Tire Collection and Recycling Service with Green Road Tire  Recycling, of Rockford, Illinois in the amount of $50,000 (per unit basis)  annually. This extension is through December 31, 2022 based on the vendor's  excellent performance and responsiveness during 2021. The funding source is  Community Development Operating Budget. 

C. Change Order: Rockford Police Department Outdoor Training Facility to N TRAK Group, of Loves Park, Illinois. 

Original amount: $ 139,456.65 

Previous change order: $ 1,000.00 

Current change order: $ 98,750.00 

Total Amended amount: $ 239,206.65 

At the onset of construction it was determined that the site’s underlying soils  would not support the construction of the access drive, parking area, and range  with only 10” of CA6 base stone. After performing soil testing, it was the  recommendation of a geotechnical consultant to undercut an additional 6” and  place a soil stabilizing fabric and additional stone to insure a stabilized base for the site. In addition, with the added grading, field tiles that crossed the site from  the adjacent property needed to be replaced in order for the site to drain properly  post construction. The funding source is Police Department Operating Budget. 

D. Change Order: West State Street Phase II Demo Package L to N-TRAK Group, of  Loves Park, Illinois. 

Original amount: $109,210.00 

Change order amount: $ 49,286.00 

Total Amended amount: $158,496.00 

1820 West State Street: 1820 West State Street was acquired after the contract  was bid on May 20, 2021. This was the last property needed for construction of  the West State Street Phase II improvements and the asbestos removal and  demolition of the structure at this address were added to this contract. The cost  for this work is $15,972.98. 

Additional Underground Storage Tank Removal: At the beginning of this  project, we anticipated two (2) underground storage tanks (UST’s) at 2504 West  State Street and three (3) underground storage tanks at 21XX West State Street.  Onsite the contractor located a total of eight (8) UST’s at 21XX West State Street.  The cost for the five (5) additional UST removals is $33,313.02. The funding  source is 75% IDOT and 25% Sales Tax. 

E. Change Order: Alpine Dam Concrete Related Maintenance Construction to  Martin & Company, of Oregon, Illinois. 

Original amount: $1,363,636.00 

Change order amount: 49,563.07 

Total Amended amount: $1,413,199.07 

Additional work was needed due to unforeseen conditions encountered in the field  during construction; Concrete Wall Footing Removal, Stilling Basin Work, Slab  Joint Replacement, and Wall Joint Replacement. The funding source is Sales  Tax. 

III. RESOLUTIONS 

A. Award of Bid: Intersection Bike Detection Equipment to ITS PLUS, INC., of  Plano, Texas in the amount of $211,565.00. The installation is planned for the  spring/summer of 2022 and shall include seven intersections. The funding source  is Sales Tax. This project was approved at City Council on December 6, 2021,  there was an error in the amount listed on the agenda. 

B. Award of Bid: Bituminous Patching 2021 to Stenstrom Excavation, of Rockford,  Illinois for an estimated annual value of $650,000 (based on unit pricing). The  contract duration is through November 30, 2022 with three (3) possible one-year  extension options. Annual price adjustments for CPI considered at contract  renewal only. The funding source is Water Fund Operating Budget.

C. Award of Bid: PCC Patching 2021 to TCI Concrete, of Rockford, Illinois for an  estimated budget amount of $250,000 (based on unit pricing). The contract  duration is through December 31, 2022 with three (3) possible one-year extension  options. Annual price adjustment for CPI considered at contract renewal only.  The funding source is Water Fund Operating Budget. 

D. Award of Non-Competitive Contract: SE Rockford Superfund Site-Groundwater  Monitoring to Nationwide Environmental Services, of Golden, Colorado in the  amount of $234,480 (estimated annual budget amount $58,620). The contract  duration is four (4) years. The funding source is Water Fund Operating Budget. 

E. Award of Contract Extension: Rental of Traffic Control Devices to Trafic  Services, Inc., of Bartlett, Illinois for an estimated annual value of $200,000  (based on unit pricing). The original contract duration was February 2021  through December 31, 2021 with four (4) possible one-year extension options.  Approval is for the first one-year extension. The funding source is Various  Departmental Operating Budgets. 

F. Award of Bid: Turf Slope Mowing and Restoration to JJ Paris, Inc., of Rockford,  Illinois for an estimated annual value total of $152,400 as shown on the bid  tabulation. The contract duration is through December 31, 2022 with four (4)  possible one-year annual extension options. Annual price adjustments for CPI  considered at contract renewal only. The funding source is Street Division  Operating Budget. 

G. Award of Joint Purchasing Contract: City Hall Janitorial Services to Bridgeway,  Inc., of Loves Park, Illinois in the amount of $118,730.64 for Year 1 (2022).  Year 2 (2023) - $128,620.80, Year 3 (2024) - $138,511.68. The contract duration  is date of award through 6/30/2022 with two (2) possible one-year extension  options. The funding source is Property Fund Operating Budget. 

H. Award of Non-Competitive Contract: Traffic Signal Equipment to Mobotrex  Mobility & Traffic Experts, of Davenport, Iowa for an estimated annual value of  $300,000. The contract duration is one (1) year. The funding source is Traffic  Division Operating Budget. 

I. Award of Contract Extension: Street Sweeping Services to Elgin Sweeping  Services, Inc., of Chicago, Illinois for a total estimated annual value of $571,552  based on unit pricing. The contract duration was Three (3) years with two (2)  additional one-year extensions. Approval is for the first one-year extension. The  funding source is Street Division Operating Budget. 

J. Renewal of Contract: Medical Stop Loss 2022 to Nationwide Insurance for  Contract amount/Rates: $25.47 per Employee per Month - Single Enrollment and  $61.60 Per Employee Per Month - Family Enrollment. The total estimated annual  premium is $721,860 based on current number of health insurance participants.  The contract duration is one-year. The funding source is Health Insurance Fund.

K. Renewal of Contract: Workers' Compensation Excess Coverage 2022 to Safety  National Casualty Corporation, of St. Louis, Missouri for the Contract  

Amount/Rates: Premium is based on estimated annual payroll of $87,612,663 at  $.2429 per $100 of payroll, for a total estimated annual premium of $212,811.  The contract duration is annual renewal. The funding source is Workers'  Compensation Fund. 

IV. COMMITTEE REPORTS 

A. Vouchers in the amount of $10,057,770.96 

B. Intergovernmental Agreement with Rockford Park District for a Collaborative  Summer Youth Program. 

V. ADJOURNMENT 

https://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3206&Inline=True