Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 14

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: G. Torina, A. Prunty, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, K. Ryan, A. Parham, T. Hughes, A. Wilkerson, T. Hinkens, M. Leatherby, K. Mattson, J. Cacciapaglia, M. Johnson

II. RESOLUTIONS

A. Award of Bid: Tree Removal, Pruning and Emergency Response to Flying W Tree Service, of Belvidere, Illinois (Primary Vendor) and Tree Care Enterprises, of Rockford, Illinois (Secondary Vendor) for an estimated contract value of $250,000 annually, based on unit pricing. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. Award of Bid: Banner Placement, Repair & Storage Services to Smart Signs, Inc., of Rockford, Illinois for an estimated contract value of $40,000 annually, based on unit pricing. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Traffic Division Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. Award of Bid: Turf Slope Mowing and Restoration to JJ Paris, Inc., of Rockford, Illinois for an estimated annual value total of $152,400 as shown on the bid tabulation. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget. Laid over 12/13/2021

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. Rejection of Bid: Page Park Dam Electrical Upgrades. Staff recommends rejecting the bid received. The bid received was $51,656, much higher than expected. Engineering is currently reevaluating this project and may consider going out to bid again in the future.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. Award of Non-Competitive Contract: Tracking and Reporting of Wage Data for State and Federal Requirements to LCPTracker, of Orange, California in the amount of $25,300. The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Legal Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

F. Award of Non-Competitive Contract: Purchase of Three (3) Police Vehicles to Anderson Rock River Ford, of Rockford, Illinois in the amount of $45,859 each for a total amount of $137,577. The funding source is Capital Lease Funds/Police Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

G. Award of Engineering Agreement: 8th Avenue Over Keith Creek Bridge Replacement Phase II Design Engineering to IMEG Corp., of Rockford, Illinois in the amount of $103,685.00. The project is estimated to be completed in 2022. The funding source is Motor Fuel Tax Funds ($20,737.00) and Surface

Transportation - Bridge ($82,948.00).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

H. Supplemental Resolution for Improvement under the Illinois Highway Code - 8th Avenue Over Keith Creek Bridge Replacement for Phase II Design Engineering requires authorization for the use of Motor Fuel Tax Funds in the amount of $25,000.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

III. COMMITTEE REPORTS

A. Vouchers in the amount of $10,661,837.63.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. Approval of an ordinance of the City of Rockford, Illinois, authorizing the City to Execute a Loan Agreement And Taxable General Obligation Promissory Note, Series 2018, Fourth Modification Agreement in the amount of $12,000,000.00 with Associated Bank, National Association. The Legal Director shall prepare the appropriate ordinance.

Ald. Beach asked if the City had drawn down on the line of credit. Director Hagerty responded there was a current balance of $1,341,352 as of February 3, all associated with RAVE, who is making monthly payments towards that balance. This is an extension of the line of credit currently in place; the extension authorizes the extension for another year. There is no cost to have the line of credit; staff recommends keeping the line of credit for cash flow purposes.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. Approval of the updated 2022 Fee Schedule for Ambulance Transport Fees. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. Approval of the Children's Home and Aid Sub Awardee Agreement #921633 (Restore, Reinvest, Renew (R3) Grant Award to provide a child development specialist and safe program therapist to provide therapeutic and child development services to clients of the Family Peace Center through the R3 Grant. The City of Rockford was approved to receive an additional designation of up to $520,790, which includes an additional $64,652 for a Child development specialist and safe program therapist. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. Approval of an Agreement with Winnebago County and 17th Judicial Circuit Courts for Placement of an Abuse in Later Life Advocate through the Enhanced Training and Services to End Abuse in Later Life Program Grant. Winnebago County agrees to pay Subcontractor for the advocacy services for a total amount not to exceed $64,440, mileage for travel in the amount of $1,495, and a Deputy Director to provide one hour per week of supervision in the amount of $2,406.80 over the term of the Agreement. This position is one hundred percent grant funded. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

F. Approval of an Agreement with Winnebago County and 17th Judicial Circuit Courts Justice for Placement of Legal Advocate through the Justice for Families Grant. Winnebago County agrees to pay Subcontractor for the project over a three (3) year period a total not to exceed $129,817.80. This position is one hundred percent grant funded. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

G. Approval of a Professional Service Agreement with Region 1 Planning Council to build a Domestic and Community Violence Data Infrastructure for assessment of strategy, development and deployment. The total amount charged for work performed under this Agreement shall not exceed $35,360. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

H. Approval of a Memoranda of Understanding to Implement the Community Program to Improve Minority Health Grant Award (Rockford Citywide Health Literacy Initiative).

1. UIC College of Medicine’s Office of Health Literacy

2. CURA Strategies

3. Rockford Regional Health Council

4. Providence Missionary Baptist Church

5. New Zion Missionary Baptist Church

6. Hope Fellowship Church

7. Wabongo Leadership Council

The Legal Director shall prepare the appropriate ordinance.

Ald. Tuneberg requested clarification. Director Parham stated that the concept of cultural competency and humility has to do with how medical providers interact with patients. This is for the cultural competency training for the providers. Ald. McNeely asked how the organizations were chosen. Director Parham explained that CURA Strategies completed a large scale community assessment in regards to organizations within zip codes 61101, 61102, and 61104. The Rockford Regional Health Council is a regional partner that works with the leadership from all of the healthcare institutions in our community. They are working to help recruit medical practitioners throughout our community to participate in events as well as identifying additional outreach coordinators and manage the coordinators with the planning of special events around increasing health literacy. The UIC College of Medicine's Office of Health Literacy is recruiting for the Health Focus Groups, which will be part of the assessment group as well.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/22/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

IV. ADJOURNMENT

The meeting was closed at 6:05 PM

https://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=2090&Inline=True