Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 28.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, A. Prunty, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, J. Rott, R. Wilhelmi, K. Mattson, M. Hakanson, M. Johnson

Interested Parties and Media

Invocation

The Invocation was led by Alderman Frank Beach.

Pledge of Allegiance

Public Speakers

1. Reverend Earl Dotson recited scripture and spoke about global supply shortages affecting the US. Rev. Dotson also spoke about the need for manufacturing jobs, stating poverty leads to violence.

2. John Tac Brantley recited scripture and spoke about the lack of interest expressed by youth in Black History. Mr. Brantley commented on the success of his trip to the Underground Railroad.

II. INFORMATION ONLY

A. Financial Discussion - January 2022

Director Hagerty stated that to date we have not receive any tax distributions of any of the major revenue sources. Other revenue sources are under budget year to-date primarily due to posting and timing. Both police and fire overtime budgets were over, fire was mainly due to COVID related staffing issues. For motor fuel tax, disbursements are over budget and for the redevelopment fund, hotel/motel tax continues to be under budget; packaged liquor and restaurant tax are performing quite well.

RESULT: DISCUSSED

III. RESOLUTIONS

A. Award of Bid: Police Vehicle Equipment and Installation for 36 vehicles to Ultra Strobe Communications, of Crystal Lake, Illinois in the amount of $354,029.59. The funding source is Capital Lease Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. Award of RFP: Parking Access and Revenue Control Equipment to Revcon Technology Group, of Itasca, Illinois in the amount of $826,875 for equipment, software, and installation, annual software maintenance approximately $12,000 annually. The funding source is ARP Revenue Replacement/Parking Fund Operating Budget.

RESULT: LAID OVER Next: 3/14/2022 5:30 PM

C. Award of Joint Purchasing Contract: Two (2) John Deere 410L Backhoe Loaders to West Side Tractor Sales, of Rockford, Illinois in the amount of $246,863.60 ($123,431.80 each). The funding source is 2022 Water Division Capital Budget.

Ald. Logemann questioned the discount. Ms. Rott explained that the discount was due to a trade-in.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. Request to take proposals for website design.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Franklin C. Beach, Chad Tuneberg SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. Award of Engineering Agreement: Well 9 Temporary Treatment Design to Fehr Graham, of Rockford, Illinois in the amount of $51,100.00. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

F. Award of Engineering Agreement: 11th Street Improvements (State Portion) to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the amount of $829,103.00. The contract duration is spring 2022 to spring 2026. The funding source is One Percent (1%) Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

G. Award of Engineering Agreement: 11th Street Improvements (City Portion) to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the amount of $1,957,634.00. The contract duration is spring 2022 to spring 2026. The funding source is One Percent (1%) Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

H. Approval of the acceptance of the application and award for United States Environmental Protection Agency Brownfields Revolving Loan Fund Grant Supplemental Funding in the amount of $5,000,000. The grant does not require a cost match and the term is 60 months from the date of entering into a formal Cooperative Agreement with USEPA. Grant funds will be used to capitalize the City's existing RLF program and will be loaned out to private or public entities to perform environmental cleanup at Brownfield properties.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

I. Approval of the acceptance of Memorandum of Understanding between City and J. Jeffers Group for USEPA Brownfields Revolving Loan Fund Grant

Supplemental Funding in the amount of $5,000,000.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $6,149,569.41.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. Fine Reduction request for 2307 Mulberry Street from Uriel Rios. The property is not in compliance and staff recommends denial.

Assistant City Attorney Benoit stated that any individual is allowed to submit a fine reduction request whether the property is in compliance or not. The property was in the administrative code hearing process prior to the individual taking ownership. He appeared on two occasions, but failed to appear on the third time.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. Agreement for ALS Ambulance Services with Northwest Rescue, LLC, of Woodstock, Illinois to provide backup ALS ambulance services to the City of Rockford. This agreement will only be exercised when the City does not have the internal resources available to respond to calls for service. There is no cost associated with this agreement. The Legal Director shall prepare the appropriate ordinance.

Ald. Logemann requested more information. Fire Chief Pankow explained there was a rotation process, once all of the ambulances are busy we use private ambulances. At that time we would use one of the companies on the list.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. Approval of the purchase of property located at 605 Whitman Street in the amount of $63,000, which was accepted by the owner, Melvin Kruse. The property is part of the CIP project that is reconstructing the intersection at Whitman Street and Ridge Avenue. The funding source is CIP General Fund. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/7/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

V. ADJOURNMENT

The meeting was closed at 6:04 PM

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