Rockford Sun

City of Rockford Finance & Personnel Committee met March 28.

Here are the minutes provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Financial Discussion - February 2022

III. RESOLUTIONS

A. Award of Bid: Harmon Park Drainage (Phase 8) to Northern Illinois Service Co., of Rockford, Illinois in the amount of $321,509.97. The project is estimated to be completed by May 31, 2022. The funding source is CIP General Fund.

B. Award of Bid: City-Wide Shroud Painting 2022 to Rock River Valley Painting, of Loves Park, Illinois for an estimated annual amount of $50,000, based on unit pricing. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual adjustment for CPI considered at contract renewal only. The funding source is 1% Infrastructure Sales Tax.

C. Award of Bid: City-Wide Sidewalk Repair 2022 Package #1 to N-TRAK Group, of Loves Park, Illinois in the amount of $233,472.50. The project is estimated to be completed by May 31, 2022. The funding source is 1% Infrastructure Sales Tax.

D. Award of Bid: Sprinkler Irrigation Maintenance and Repair to Evergreen Irrigation, Inc., of Rockford, Illinois for an estimated contract value of $55,000, based on unit pricing. The contract duration is through March 31, 2023 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Parking Fund and Street Division Operating Budgets.

E. Award of Engineering Agreement: Bikeway Implementation to Epstein, of Chicago, Illinois in the amount of $29,859.18. The project is estimated to be completed by December 2022. The funding source is 1% Infrastructure Sales Tax.

F. Award of Joint Purchasing Contract: Budget Management Software to ClearGov, of Maynard, Massachusetts in the amount of $47,400 annually, with an initial set up fee of $9,000. The funding source is Information Technology Fund.

G. Award of RFP: Parking Access and Revenue Control Equipment to Revcon Technology Group, of Itasca, Illinois in the amount of $826,875 for equipment, software, and installation, annual software maintenance approximately $12,000 annually. The funding source is ARP Revenue Replacement/Parking Fund Operating Budget.

H. Award of Joint Purchasing Contract: Data Storage Infrastructure to Insight, of Tempe, Arizona in the amount of $546,470. The funding source is Information Technology Fund.

I. Award of Joint Purchasing Agreement: HAZMAT Trailer to LDV, of Burlington, Wisconsin in the amount of $172,313.00. The funding source is Capital Equipment/Fire Department Operating Budget.

J. Award of Joint Purchasing Contract: Dive/Water Rescue Trailer to LDV, of Burlington, Wisconsin in the amount of $213,963.00. This vehicle replaces a 24- year old vehicle that has exceeded its useful life. The funding source is Capital Equipment/Fire Department Operating Budget.

K. Award of Non-Competitive Contract: Self-Contained Breathing Apparatus Cylinders (SCBA) Cylinders to Air One Equipment, of South Elgin, Illinois in the amount of $129,500.00. The funding source is Capital Equipment/Fire Department Operating Budget.

L. Award of Non-Competitive Contract: Mental Health Counseling Services to Carey Counseling, of Rockford, Illinois for an estimated amount of $26,000.00, based on unit pricing. The services will be provided to Head Start Children and families at the PACE Center, as well as other sites as needed. The contract duration is One (1) year with four (4) optional extensions. The funding source is Health & Human Services Operating Budget.

M. Acceptance of Ballmer Foundation to receive a Case for Community Investment (Built for Zero) Grant Award in the amount of $150,000. The grant does not require a cost match. The grant term is from April 1, 2022 to March 31, 2023. The purpose of the grant is to reduce the number of severely mentally ill homeless persons furthering our agency's goal of ending homelessness by end of 2022.

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $5,802,084.86

B. Approval of Authority to hire a Sr. Project Manager for the Public Works Department. The cost of this position are estimated at $110,000 and would be funded by CIP Sales Tax.

C. Approval of Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the Logistics Parkway Extension Project for a total cost of $3,700,000.00. The FRSA agrees to reimburse the City 100% on the expenses related to the agreement's specified items. The funding source is CIP General Fund/Water Replacement Improvement Account (WRIA)/TIF/Four Rivers Sanitation Authority (FRSA) funds.

D. Approval of Authority to hire Grant Compliance Specialist I for the Community & Economic Development's Neighborhood Development Division.

E. Approval of Tax-Exempt Lease for Two (2) Fire Engines and Outfitting to Midland States Bank of Effingham, Illinois for a lease rate of 2.85%. The annual payments will be $215,765.99 for a term of seven (7) years. The total amount financed is $1,510,361.93.

V. ADJOURNMENT

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