Rockford Sun

City of Rockford Finance & Personnel Committee met Sept, 12.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Absent
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, J. Wilkins, T. Quinonez, L. McNeely, M. Bonne Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Deputy Chief R. Reffett, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, T. Hinkens, K. Mattson, M. Leatherby, M. Hakanson, J. Wuich, M. Johnson

Interested Parties and Media

II. INFORMATION ONLY

A. Financial Discussion - July 2022

Director Hagerty stated general fund continues to substantially outperform in a couple main revenue sources; income tax is approximately 33% over budget and replacement tax is 237% over budget, for the balance of the revenues we are approximately 3.7% over budget. To date, total revenues are $16.6 million over budget. For expenses, we are currently $5.8 million under budget. For CIP revenue, performance, is currently 12% over budget year-to-date. The redevelopment fund, restaurant tax, has recovered nicely and is 25% over budget.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2022-215-CR - Vouchers in the amount of $7,709,278.10.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

B. 2022-216-CR - Fine Reduction request for 1803 South 8th Street. The request is being made on behalf of William Cornish, the owner of the property. The owner of the property has abated all outstanding violations and is requesting the fine total of $5,470 be reduced to $500.

Ald. Logemann requested more information. Mr. Wuich stated that the owner is attempting to refinance both this property and the other property listed on the agenda. Ald. Durkee asked if the fines had been paid. Mr. Wuich stated the fines had not been paid yet, which is the reason for the two fine reduction requests. It happens quite often where an owner is unaware of the fines. Ald. Quinonez stated he would be in favor of the reduction. Ald. McNeely asked if the fine would cover the City's expenses. Mr. Wuich responded that the reduced fines would cover the City's expenses.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

C. 2022-217-CR - Fine Reduction request for 1726 15th Avenue. The owner of the property has abated all outstanding violations and is requesting the fine of $2,000 be reduced to $500.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

D. 2022-218-CR - Approval of an Intergovernmental Agreement for Exchange of Services with Rockford Public School District 205 in support of Rockford Five-0 Program. The Legal Director shall prepare the appropriate ordinance.

Ald. Beach requested more information. Attorney Hammer explained that since 2017 the intergovernmental agreement has been an ongoing agreement. There is no money exchanged; it is the use of facilities. The School District agrees to allow the City to use the field house and gym located at Auburn High School to host activities for the Five-0 program for up to 420 hours per year at no cost. In exchange, the District may use the Irving Strong House at 312 Irving Avenue, to hold extended classes for District students up to 420 hours per year at no cost.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

E. 2022-219-CR - Approval of an Intergovernmental Agreement with the Village of Davis Junction for snow removal and salting for 2,700 ft. of Junction Road. The annual value is $6,750 with a 5% increase in each successive year. The contract duration is five (5) years with mutually agreed one (1) year increments. The funding source is Street Division Operating Budget. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

F. 2022-220-CR - Rejection of the bid for the sale of the city-owned vacant industrial lot located at 4XX Short Horsman Street (PIN: 11-22-405-018) to Seneca Meeks of Loves Park, Illinois for his bid of $2,100.00.

Ald. Logemann asked if the applicant was a resident of Loves Park and was told yes. Mr. Hakanson responded that he is an adjoining property owner to this property. Mr. Hakanson stated that the property is a vacant industrial lot, industrial land is worth more than a residential lot.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

IV. RESOLUTIONS

A. Award of Bid: Davis Park Boat Dock Improvements to Sjostrom & Sons, Inc. of Rockford, Illinois in the amount of $461,227.00. The project is estimated to be completed by June 2023. The funding source is DCEO Grant Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

B. 2022-214-R - Award of Bid: NW Channel Repair to Sjostrom & Sons, Inc., of Rockford, Illinois in the amount of $53,371.57. The project is estimated to be completed by October 21, 2022. The funding source is CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

C. 2022-213-R - Award of Bid: City-Wide Grounds Maintenance to Reyes Rodriguez of Rockford, Illinois and Annely Garcia Medrano of Rockford, Illinois based on unit pricing with an estimated annual value of $125,000.00. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

Director Hagerty explained that the vendors chosen are required to participate in a trial period, based on performance they are awarded the contract.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

D. 2022-215-R - Award of Bid: HVAC Replacements for Fire Station 1 and Fire Shop to Complete Mechanical Solutions of Machesney Park, Illinois in the amount of $138,344.00. The funding source is ARPA Funds.

Ald. Prunty asked how the HVAC replacements would have been paid for if not for the ARPA funds. Director Hagerty explained efforts had been made to build in some maintenance repairs into the budget, but we had not sufficiently budgeted on an ongoing basis. This is part of the first phase approved in 2021 for use of the ARPA funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

E. 2022-216-R - Award of Professional Environmental Services Agreement: Leaking Underground Storage Tank Assistance to Fehr Graham Engineering & Environmental of Rockford, Illinois in the amount of $47,700.00. The contract duration is two (2) years. The funding source is Property Fund Operating Budget.

Ald. Logemann asked if the cost would be reimbursed. Mr. Leatherby explained that they were not sure if the cost would be reimbursed at a 100%. Director Saunders explained that the spill was reported to IEMA in 1991 and 1993; the tanks have been removed. There is funding to close out the two Leaking Underground Storage Tanks (L.U.S.T.) wells. There is a $15,000 deductible, once that is met everything should be reimbursed. Ald. Durkee asked if the property was always owned by the City. Mr. Leatherby stated no, it was previously operated by JI Case.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

V. ADJOURNMENT

The meeting was closed at 7:28 PM

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