Rockford Sun

City of Rockford Finance & Personnel Committee met March 13.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Head Start Governance - February 2023

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $9,769,211.40

B. Approval to renew the Intergovernmental Agreement for the Crisis Co-Response Team Program between the City of Rockford, City of Loves Park, County of Winnebago, and Rosecrance.

IV. RESOLUTIONS

A. Award of Bid: Lead Service Line Replacement Program Phase 5 to N-TRAK Group, of Loves Park, Illinois for an amount not-to-exceed $4,000,000 based on unit pricing. The contract duration is one (1) year. The funding source is Illinois Environmental Protection Agency (IEPA) State Revolving Loan Fund.

B. Award of Bid: Water Distribution/Production Supplies & Materials to Core & Main, of Rockford, Illinois ($454,326.57); PowerSeal Pipeline Products, of Wichita Fall, Texas ($33,138.11); Ferguson Waterworks, of DeKalb, Illinois $247,391.50); Domer, Company, of Sussex, Wisconsin ($784,583.00); J & R Supply, Inc., of East Dubuque, Illinois ($315,140.00) for an estimated amount of $800,000, based on unit pricing. The contract duration is one (1) year, with two (2) possible one-year extensions. The funding source is Water Operating Fund.

C. Award of Non-Competitive Contract: Water Division Transit Van Purchase to Anderson Rock River Ford, of Rockford, Illinois in the amount of $49,512.26. The funding source is Water Fund Operating Budget.

D. Change Order: Salt Storage Structure to ClearSpan Building Structures, of South Windsor, Connecticut.

Original amount: $310,000.00

Change order: $ 86,532.00

Amended amount: $396,532.00

Recently, as staff have advanced the project forward, it was identified that a quote from 2021 was brought forward for Council approval. Due to the current market pricing of materials and construction labor rates, the amended contract amount listed above is required to move forward. Once approved, fabrication of the structure would begin immediately with the project completion in 2023. The funding source is American Rescue Plan Act (ARPA) Funds.

E. Award of Joint Purchasing Contract: Millennium Fountain Splashpad Equipment to Vortex Aquatic Structures, of Dover, Delaware in the amount of $107,306.00. The project is expected to be completed in 2023. The funding source is DCEO Grant Funds (40%) & Redevelopment Funds (60%).

F. Award of Non-Competitive Contract: Head Start Minivans to Anderson Dodge, Chrysler, Jeep, Ram, of Rockford, Illinois in the amount of $175,652.04 The purchase includes four (4) Chrysler Pacifica vans. The funding source is Head Start/Early Head Start Grant.

G. Acceptance of amended Illinois Department of Human Services (IDHS), Homeless Prevention Grant Award. The grant amendment will provide funds for approved client's landlord, electric and/or heating bills, client's budget education, staff training, payroll, and administration. This amendment is adding additional funds in the amount of $80,000. The grant term is from July 1, 2022 to June 30, 2023.

H. Acceptance of amended Illinois Association of Community Action Agencies (IACAA) DHS Employment Barrier Reduction Pilot Grant Award. The

additional grant award will provide funds for SNAP/TANF/Medicaid recipients for supportive services expenses, including but not limited to expenses for homelessness prevention, utilities, transportation/gas, uniforms, tools/equipment, and similarly purposed expenses as designated by IACAA. The amendment is for additional funds in the amount of $33,750.00.

V. ADJOURNMENT

https://docs.google.com/document/d/1fpeMgduJ75M_7AuvMpBDnOBjzIzjf5Nw1D_N_sEpBqM/edit