Rockford Sun

City of Carlyle Finance Committee met Feb. 13.

Here are the minutes provided by the committee:

Call to Order/Roll Call

The meeting was called to order by Chairman Don Perez on Monday, February 13, 2023, at 6:31 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Don Perez, John Hodapp, and Jeff Taylor. Others present included Rebecca Sponsler, Bill Leith, Jim McClaren, Bruce Hilmes, Mike Jansen, Mayor Judy Smith, Brad Myers, and Martha Reinkensmeyer.

Approval of Minutes

After reviewing the minutes from January 23, 2023, John Hodapp made a motion to approve the minutes. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Treasurer’s Report

John Hodapp made a motion to approve the January treasurer’s report. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Approval of Claims

After reviewing the claims, John Hodapp made a motion to approve the claims. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Discuss/Approve Moon’s Suds & Slots TIF Agreement

Brad explained that Moon’s Suds & Slots started construction on the business before it applied for TIF. However, Moran Economic Development stated that this was not an issue, and that Suds & Slots would still be eligible for TIF. After reviewing the TIF recommendations made by Moran Economic Development, John Hodapp made a motion to send the TIF agreement to Council and recommended that Council do an 80/20 split over the course of 10 years with Moon’s Suds & Slots. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Approve Computer Design Systems Network Maintenance Contract

Brad stated that several of the departments have different phone systems and different types of phones. The server does not have enough protection. Computer Design Systems (CDS) walked each department and suggested all new phone equipment for all city departments, replacing some computers, better virus protection, new software, and offering the ability to control the entire network on site and in the cloud. There would also be malware insurance. This would cost about $4,500 per month. Brad explained that the gambling revenue could be used for this. CDS stated that this price would be good for six months and it would be a three-year contract. John Hodapp made a motion to send the CDS network maintenance contract to Council. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Ordinance – Approve Contract for Purchase of Real Estate for City Hall – 1110 Mullken Street - $250,000

Brad explained that the city’s offer of $250,000.00 was accepted by the seller. John Hodapp made a motion to send the ordinance to Council. Jeff Taylor seconded the motion. After a voice vote, all were found in favor. 

Unfinished Business

There was no unfinished business.

New Business

Brad stated that a Pool Committee meeting was held prior to the Finance meeting. It was recommended that Holland Management Services would provide onsite construction management during the pool construction since Burbach Aquatics will be unable to be onsite every day. Holland was the only company that responded to the RFP. The cost for their service is five percent of the construction cost.

Any Other Comments

There were no any other comments.

Public Comments

Bill Leith recommended have a drive-up drop box at the new city hall. He added that Suds & Slots is a very nice facility and is a good addition to Carlyle.

Executive Session

The Committee did not enter executive session.

Adjournment

With no further business to discuss, John Hodapp made a motion to adjourn. Jeff Taylor seconded the motion. Finding all in favor, the meeting was adjourned at 6:54 p.m.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#