Rockford Sun

City of Rockford Finance & Personnel Committee met April 10.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Head Start Program Governance - Review of documents - March

III. COMMITTEE REPORTS

A. Vouchers in the amount of $6,960,820.00

B. Authorization to execute the application for Health & Human Services Department request for (1) $266,216 Head Start COLA funds; (2) $171,976 Early Head Start COLA funds: (3) $151,133 Head Start Quality Improvement funds, and (4) $76,899 Early Head Start Quality Improvement funds to offset higher operating costs of the program.

IV. RESOLUTIONS

A. Award of Bid: Demolition of Church School (1419 Blaisdell Street) to N-TRAK Group, of Loves, Park, Illinois in the amount of $323,720.00. The funding source is Community Development Block Grant (CDBG).

B. Award of RFP: Elevator Inspection Services to Elevator Inspection Services Company, Inc., of Burr Ridge, Illinois for an estimated amount of $31,150.00 (based on unit pricing). The contract duration is one (1) year with three (3) possible annual extensions. The funding source is Community Development Operating Budget.

C. Award of Bid: Natural Gas Generator Installation at Fire Station 11 to Miller Engineering Co., of Rockford, Illinois for an estimated amount of $352,250.00. The funding source is ARPA (American Rescue Plan Act) Funds.

D. Award of Bid: City Hall Fire Panel Replacement to Kelso-Burnett Co., DBA Procom Systems of Rockford, Illinois in the amount of $221,680.00. The funding source is American Rescue Plan Act (ARPA) Funds.

E. Award of Bid: City-Wide Sidewalk Repairs Package #1 2023 to Stenstrom Excavation, of Rockford, Illinois in the amount of $139,489.20. The project is estimated to be completed by June 30, 2023. The funding source is 1% Infrastructure Sales Tax.

F. Award of Bid: City-Wide Street Repairs Group No. 1 - 2023 (Residential) to Rock Road Companies, of Janesville, Wisconsin in the amount of $1,768,622.75. The project is estimated to be completed by August 4, 2023. The funding source is 1% Infrastructure Sales Tax.

G. Award of Bid: Wyman Street Parking Structure 2023 Maintenance to Western Specialty Contractors of Glendale Heights, Illinois in the amount of $222,316.00. The project is estimated to be completed by August 2023. The funding source is American Rescue Plan Act funds (ARPA).

H. Award of Bid: Pioneer Deck 2023 Maintenance Repairs to Hammer Construction, of East Dundee, Illinois in the amount of $386,845.00. The project is estimated to be completed by October 2023. The funding source is American Rescue Plan Act (ARPA) funds.

I. Award of Engineering Agreement: Davis Park Improvements (Phase I) to SmithGroup, of Madison, Wisconsin in the amount of $540,000.00. The project is estimated to be completed in the spring of 2024. The funding source is State of Illinois Capital Grants (70%) and City of Rockford Redevelopment Funds (30%).

J. Award of Joint Purchasing Contract: Enterprise Infrastructure Hardware Monitoring Software to CDW Government, of Vernon Hills, Illinois in the amount of $29,221.00 annually. The funding source is Information Technology Operating Budget.

K. Award of Non-Competitive Contract: Dell purchase of 6 PowerEdge Servers to replace old infrastructure servers to Dell, of Round Rock, Texas for in the amount of $79,536.00. The funding source is Information Technology Operating Budget.

L. Renewal of Agreement: Temporary Staffing Services to WorkPlace, of Rockford, Illinois for Hourly billed rates (multiplier). Year one (1) Clerical and Program Aides: 1.41, Technical 1.45, Direct hire; 12% of the estimated first year compensation. The contract duration is one (1) year 5/1/2023-4/30/2024. The funding source is Various Departmental Budgets.

M. Acceptance of the Case for Community Investment (Built for Zero) from Community Solutions Grant Award in the amount of $152,465.00. The grant does not require a cost match and the grant term is from May 1, 2023 to April 30, 2025. The grant award will provide funds for one (1) Housing Advocate who will work directly with the data of our homeless population ensuring timeliness, accuracy and consistency with the direct goal of meeting our ending homelessness.

N. Acceptance of Congressionally Direct Spending Emergency Operations (EOC) Grant Award in the amount of $1,000,000. If approved, the City of Rockford would provide at least 25% in matching funds towards the project. The Rockford Fire Department proposes to construct a Homeland Security Emergency Operations Center (EOC) for coordination of emergency response activities throughout the City of Rockford. This center will serve as the hub of all response activities for fire, police, public works, and other governmental and non governmental officials.

O. Resolution authorizing the Central Services Manager to execute a contract for Natural Gas Supply to City Facilities.

P. Change Order: Halo Air Purifiers for the Health & Human Services Department.

Original amount: $22,750.00

Change order: $ 6,329.00

Total amount: $29,079.00

The Health & Human Services Department originally purchased five (5) Halo air purifiers from Innovative Healthcare Solutions, of Blue Ridge, Georgia, installed at the PACE Center at Fairgrounds. The total estimated cost of the purchase was $22,750. At the time of installation, it was discovered that the cost for

electricians in our area had risen and this increased the cost of installation for all units to $2,320.80. Additionally, shipping costs were not included in the original estimate and totaled $2,250 and the actual cost of each unit was $3,045. Staff requests approval of the change order for the purchase of the five Halo air purifiers installed at the PACE Center located at Fairgrounds. The funding source is Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, 2021.

V. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3560&Inline=True