Rockford Sun

City of Carlyle City Council met Aug. 28.

Here are the minutes provided by the council:

The Carlyle City Council was called to order by Mayor Judy Smith, at 7:00 p.m. at the Case Halstead Library, 550 6th Street, Carlyle, IL.

The meeting opened with the Pledge of Allegiance.

Aldermen present were Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, and Bruce Hilmes. Alderman Jeff Taylor was absent.

City employees present were Chief of Police Mark Pingsterhaus, City Administrator Brad Myers, City Treasurer Chad Holthaus, and City Clerk Rita Jurgensmeyer.

Others present were Kelly Ross, Rebecca Sponsoler, Jay and Becky Donnelly, Andy Struckoff, and Adam Stroud.

Alderman John Hodapp made a motion to approve the minutes from August 14, 2023. Alderman Jeremy Weh seconded the motion, and it was unanimously approved by roll call vote. Aye: Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, and Bruce Hilmes. Nay: none.

Alderman Jeremy Weh made a motion to approve the transfers from Fund 1 General Fund to Fund 3 Street and Alley for $25,000.00, Fund 4 Police for $90,000.00, Fund 16 Retirement for $15,000.00, Fund 17 Parks for $25,000.00, Fund 18 Playground for $25,000.00, Fund 19 Social Security for $15,000.00, and Fund 20 Library for $25,000.00, for a total of $220,000.00. Alderman Mike Jansen seconded the motion, and it was unanimously approved by roll call vote. Aye: Jim McClaren, Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, Bruce Hilmes, and Tammy Peters. Nay: none.

Alderman Jeremy Weh made a motion to approve the payment of the claims against the city. The motion was seconded by Alderman John Hodapp and was unanimously approved by roll call vote. Aye: Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, Bruce Hilmes, Tammy Peters, and Jim McClaren. Nay: none.

Alderman Jeremy Weh made a motion to approve the Treasurer’s Report as presented. Alderman John Hodapp seconded the motion and it was unanimously approved by roll call vote. Aye: Jeremy Weh, John Hodapp, Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, and Scott Diekemper. Nay: none.

City Clerk Rita Jurgensmeyer reminded the council that at the next council meeting they will be approving and reviewing executive session minutes and that they are available at City Hall to review.

Mayor Judy Smith reported that the Street Fair will be held on September 8th and 9th. She added that Kayla Heimann has everything under control but she does need more volunteers to help with various stands at the Street Fair.

City Administrator Brad Myers reported that the crews are on Fairfax Street hydro blasting the old paint on the streets and curbs so they can spruce up the area for the Street Fair. He added that there has been a lot of work done on 17th Street. He also said that he told the city employees and the city council that it would be a good idea to volunteer for the Street Fair.

Mayor Judy Smith added that they have new games and Dr. Rob Hyten will be running a poker tournament. There will be something for all ages.

City Administrator Brad Myers explained the computer quote from CDS for ten new systems. This was approved and sent to the council at the Finance Committee meeting. They will be using five or six at city hall and the rest at the Electric, Water, and Street Departments.

Alderman John Hodapp made a motion to approve the computer quote from CDS for ten new systems at the cost of $13,178.69. The motion was seconded by Alderman Tammy Peters and was unanimously approved by roll call vote. Aye: John Hodapp, Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, Scott Diekemper, and Jeremy Weh. Nay: none.

City Administrator Brad Myers explained the purchase of a machine laser receiver. This was approved and sent to the council at the Finance Committee meeting. The machine laser receiver would be used by all the departments.

Alderman John Hodapp made a motion to approve the purchase of a machine laser receiver at the cost of $2,471.55. Alderman Jim McClaren seconded the motion and it was unanimously approved by roll call vote. Aye: Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, and John Hodapp. Nay: none.

City Administrator Brad Myers explained that when the generators at the Electric Department were updated some of the equipment was taken off and is no longer needed. He has someone that is interested in purchasing them.

Alderman John Hodapp made a motion to approve the ordinance approving sale of surplus property. Alderman Mike Jansen seconded the motion and it was unanimously approved by roll call vote. Aye: Bruce Hilmes, Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, John Hodapp, and Mike Jansen. Nay: none.

City Administrator Brad Myers reported for the Street and Alley Department saying that oiling and chipping will be done on September 13th and 19th. They will be oiling Franklin Street to Clinton Street and 1st Street to 24th Street.

Chief of Police Mark Pingsterhaus reported for the Police Department saying that they have received the body cameras and they will be going to a one-day training before they start using them. The training will be in October. The in-car cameras will arrive in approximately one year. The police department has a lot of training coming up. In the middle of September, they will launch live the new in car RMS software.  All the police departments in Clinton County are going to use the same software. Chief Pingsterhaus thanked the Donnelly’s for the breakfast that they brought to the Police Department.

City Administrator Brad Myers reported for the Park Department saying that all the new LED lights have been put up. City Administrator Brad Myers reminded the council that they received a $17,000.00 credit from the Illinois Municipal Electric Agency. They did keep all the old lights for use in other areas.

City Administrator Brad Myers said that Jay Donnelly had come to him and asked if PGAV Planners, LLC could do a presentation about economic development in the city. Andy Struckoff and Adam Stroud from PGAV Planners gave a presentation explaining the projects that they had done for other cities and answered questions from the council.

At 7:48 p.m. Alderman Jeremy Weh made a motion to move to executive session. The motion was seconded by Alderman Tammy Peters and was unanimously approved by roll call vote. Aye: Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, and Bruce Hilmes. Nay: none. Mayor Judy Smith added that no action will be taken after the executive session.

At 8:01 p.m. the council returned to open session.

At 8:02 p.m. a motion to adjourn was made by Alderman Bruce Hilmes, Alderman Jim McClaren seconded the motion, and it was unanimously approved by roll call vote. Aye: Scott Diekemper, Jeremy Weh, John Hodapp, Mike Jansen, Bruce Hilmes, Tammy Peters, and Jim McClaren. Nay: none.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#