Rockford Sun

City of Rockford Finance & Personnel Committee met Oct. 23.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. 2024 Budget Presentation

III. COMMITTEE REPORTS

A. Vouchers in the amount of $6,942,137.61

B. Proposed Sale of City-Owned Property under the City's Mow to Own Program, 3915 Delaware Street. The property 3915 Delaware Street (PIN #11-20-402- 014), and the Mow-to-Own participant is Bobby Thompson, Jr. The property has been maintained for two years. Pursuant to the Mow-to-Own Program no additional payment is required.

IV. RESOLUTIONS

A. Award of Bid: Roof Replacements - Fire Stations 6, 10 and Fire Shop to BP Roofing Solutions , of Loves Park, Illinois (Station 10) - $79,360.00, Distinctive Roofing , of Rockford, Illinois (Fire Shop) - $93,946.00, and McDermaid Roofing, of Rockford, Illinois (Station 6) - $86,387.00, for an estimated contract value of $259,693.00. The funding source is American Rescue Plan Act (ARPA) Funds.

B. Award of Contract: Intersection Surveillance Cameras, 5G Technological Infrastructure, Mounting Components/Materials, and Installation to Montel Technologies, of Loves Park, Illinois in the amount of $66,204.00. The funding source is fiscal year 2018 Project Safe Neighborhoods (PSN) Department of Justice Grant.

C. Award of Non-Competitive Contract: Fire Attack Hose to Air One Equipment, Inc., of South Elgin, Illinois in the amount of $64,400.00. The funding source is Fire Department Capital Budget.

D. Award of Non-Competitive Contract: Turnout Gear Advanced Cleaning, Inspection and Repair to FireDex/GearWash, of Milwaukee, Wisconsin in the amount of $52,387.50. The funding source is Fire Department Operating Budget.

E. Award of RFP; Architectural and Mechanical for the Plan Year (PY) 2024 to Total Plumbing, of Rockford, Illinois for Mechanical Services, Architectural Services, and Appliances, and CMM Environmental, of Rockford, Illinois for Architectural Services and Appliances for an estimated contract amount of $1,000,000 (based on unit pricing). The contract duration is through September 30, 2024 with one (1) possible one-year extension. The funding source is Department of Commerce & Economic Opportunity (DCEO), Department of Energy (DOE), Department of Health & Human Services (HHS), and State Supplemental.

F. Award of Engineering Agreement: East State Street Widening to Arc Design Resources, Inc., of Loves Park, Illinois in the amount of $325,735.00. The contract duration is from December 2023- September 2024. The funding source is EDP Grant Funds, Private Reimbursement (Per Development Agreement)

G. Resolution approving appropriation of Motor Fuel Tax funds to be used for East State Street Widening (construction & engineering) in the amount of $3,000,000. The requested amount will cover the costs outlined in the Development Agreement.

H. Change Order: Snow Removal - Municipal Parking Lots to Rabine Snow Pros, of Schaumburg, Illinois.

Original amount: $90,000 – Based on unit pricing

Change Order: $50,000 – Based on unit pricing

Total amount: $140,000 – Based on unit pricing

The Public Works Department recommends authorizing an amendment to the contract for one-year with Rabine Snow Pros for the addition of plowing the Water Division Well Sites and properties based on unit pricing. The snow removal contract will be re-bid summer 2024 and the well sites will be included in that bid. The funding source is Water Fund Operating Budget and Parking Fund Operating Budget.

I. The Community and Economic Development Department is seeking approval to accept the Illinois Housing Development Authority (IHDA) Strong Communities Program Round 2 grant in the amount of $125,000. The grant does not require a cost match and the grant term is for 24 months. $ 112,500 Demolition of Residential Properties (approximately 8 projects) $ 12,500 Administration

V. ADJOURNMENT

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