Rockford Sun

Belvidere Community Unit School District 100 Board of Education met Feb. 20.

Here are the minutes provided by the board:

The Board of Education of Community Unit School District #100, Boone, McHenry, DeKalb Counties, Illinois met in a regular meeting February 20, 2024, at 5:30 P.M. at the Districts Central Office, located at 1201 Fifth Avenue, Belvidere, Illinois, which is within the boundaries of said District.

A. Opening Items

Call to Order:

The President called the meeting to order at 5:32 P.M.

Roll Call:

Members present were Mrs. Brenner, Mr. Herrera, Mrs. Houk, Ms. Maville,

Mrs. Whitcomb, and Mr. Zickert.

Member absent was Mr. Bucher.

B. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

The meeting adjourned to closed executive session at 5:34 P.M. for the following:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body – 5 ILCS 120/2(c)(1), and student disciplinary cases – 5 ILCS 120/2(c)(9).

Member Herrera made a motion and Member Maville seconded the motion to adjourn to closed executive session. The President called the question, and the following members voted.

YEA: Herrera, Maville, Houk, Whitcomb, Zickert, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

C. Reconvene in Open Session

Open session meeting reconvened at 6:12 P.M.

1. Pledge

Roll Call:

Members present were Mrs. Brenner, Mr. Herrera, Mrs. Houk, Mrs. Maville, Mrs. Whitcomb, and Mr. Zickert.

Member absent was Mr. Bucher.

Approval of Agenda

President Brenner inquired if any Board member wished to amend or move any items on the agenda.

Hearing none, Member Houk made a motion and Member Herrera seconded the motion to approve the agenda of the Regular Meeting of the Board of Education on February 20, 2024, as presented. The President called the question, and the following members voted:

YEA: Houk, Herrera, Whitcomb, Zickert, Maville, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

D. District Celebrations

1. VFW Teach of the Year

Kristine Frank, PE Teacher at WA, received the VFW Teacher of the Year Award on January 20, 2024, and advanced to the District 6 level, where she also received the VFW Teacher of the Year Award. Some of the areas included in District 6 besides Belvidere, are Rockford, Loves Park, Dixon, Freeport, Stockton, Savanna, Galena, Roscoe, Rochelle, Lanark, Hanover, Rock Falls, Polo, Oregon, and South Beloit. Mrs. Frank is now waiting to hear if she will be advancing to the State level!

2. Marzano Resources High Reliability Schools Level 2 Certification

District 100 was recognized by the Marzano Group for achieving High Reliability Schools (HRS) Level 2 certification as a result of all district schools earning their Level 2 certification. HRS Level 2 focused on Effective Teaching in Every Classroom. At Level 2 of the High Reliability Schools framework, educators learn how to develop and maintain effective instruction in every classroom by building a shared language of instruction and using this common language to raise the level of pedagogical skill both individually and collectively.

3. Board Shout Out’s

The following people were nominated by their peers for going above and beyond in District 100.

• Courtney Adkins – Caledonia Elementary School

• Katie Hornbeck – Perry Elementary School

• Ann Abraham – Seth Whitman Elementary School

• Jody Farris, Anita Koziol, and Pam Schwendau - South Middle School

• Emily Owen – Belvidere High School

• Jeanine Hadley – Central Office

4. Board Member Celebrations / Positive Highlights

Board Members recognized the following celebrations and/or positive district highlights.

• Member Houk – Continued to recognize Kristine Frank and everything she does for our local veterans, but also all the work that goes into making her assemblies both an educational and special assembly for the students.

• Member Herrera – Shout Out for the February 7th Read Out Loud Days event and the opportunity to go into our schools to read to the students. In addition, his appreciation to Dr. Schug for providing the valuable Board Evaluation and Training presented by Dr. Perry Hill from ISAB and the many great take-a-ways from the training.

• Member Maville – A great job the district is making from the transition of moving the subs from Kelly Services to the district and the great results we are having with our fill rate.

• Member Whitcomb – Shout to the Special Education Department, specifically at the secondary level for all the Life Skills activities and outings provided to the students to be able to go out in public and utilize these skills.

• Member Brenner – Recognizing the para negotiations and the Personal Development opportunities being provided to our paras.

E. Student Council Reports

Dylan Freund from Belvidere High School reported on what has been happening at Washington Academy, Meehan Elementary, South Middle School, Belvidere High School, and Everest High School.

Riya Amin from North High School reported on what has been happening at Lincoln, Seth Whitman, and Caledonia, Elementary Schools, along with Central Middle School and Belvidere North High School.

F. Presentations

1. Financial Audit Presentation

Cory Cowan of Groenz and Associates, Ltd. Presented the highlights from the Financial Audit for the District.

G. Hearing of Visitors

Members of the public and employees of District #100 were able to make comments or ask questions of the Board. Hearing no one wished to address the Board, President Brenner closed the hearing of visitors.

H. Board of Education Committee Reports

1. Business Services Committee Meeting – February 6th

Business Services Committee minutes were submitted for review and included the following:

• Strategic Plan Update for Goal 5

• Sunday Facility Use

• Agreement for use of School Buildings for Aftercare with Belvidere Park District

• Everest High School Activity Account Request

• Pushcoin Renewal

• eSchool Services Renewal

• Transportation Contract – 1 Year Extension

• Activity Bus Lease

• Boiler Installation RFP Update

• 2024-2025 Upcoming Projects

• Post-ESSER III Budget Recommendations

• Treasurer’s Bond Limit Reduction

• Health Insurance Plan Year Update

• EAB: Education Technology, Services and Research Contract

• Excess Property Disposal

• FY23 Audit

• Other Matters

o Athletic Training Services RFP going out to bid

2. Educational Services Committee – February 7th

Educational Services Committee minutes were submitted for review and included the following:

• District Scorecard Update for Goals 1 & 2

• Post ESSER III Budget Recommendations

• 2024 Summer School Preliminary Planning

• School Mental Health Support

• High School ESL Credit

• Math and ELA Action Plans

• Other Matters

o Snow Days

3. Parent-Teacher Advisory Committee Meeting – February 7th

Parent-Teacher Advisory Committee minutes were submitted for review and included the following:

• Strategic Plan Update for Goal 3

• Feedback of Draft of D100 Behavior Response Guide

• RTO District Update

• School Safety Plan/Drills

4. Policy and Personnel Committee – February 8th

Policy and Personnel Committee minutes were submitted for review and included the following:

• Policy 5:300 Schedules and Employment Year

• Policy 2:220 School Board Meeting Procedure – Executive Template

• Strategic Plan Update for Goal 4

• Communications Coordinator Job Description

• Special Education Workload/Caseload Annual Review

• Updated/Revised HR Department Job Descriptions

• Draft of Administrative Handbook

• Policy 3:30 Chain of Command - District Organizational Chart

• Other Matters

o Update on Public Act that allows staff to bring students to the district they work in

I. Approval of Consent Agenda Items

1. Approval of Consent Agenda Items

2. Minutes

3. Personnel Report

4. Bills

5. Financial Reports

6. Agreement for use of School Buildings for After School Care with Belvidere Park District

7. EAB: Education Technology, Services and Research Contract Renewal

8. Special Education Workload/Caseload Annual Review

9. Destruction of Closed Session Recordings

10. Executive Session Minutes to be Released to the Public

11. Everest High School Activity Account Request

12. Excess Property Disposal

13. Overnight Field Trip Requests

14. Requests for Fundraisers

15. Donations

President Brenner inquired if any Board members wished to have any items removed from the Consent Agenda for separate consideration.

Hearing none, Member Herrera made a motion and Member Maville seconded the motion to approve Consent Agenda Items #2-15, as presented.

President Brenner recognized the following donation:

• Underwear and sweatpants from Belvidere Women's Club - Donna Brookbank, for Lincoln, Meehan, Perry Elementary Schools, and Washington Academy

• $100 from Rev. David Sheridan for Belvidere North High School Band

• $500 from Belvidere Auto Clinic, $200 from Matthew and Ashley Hehn, $100 from Franks, Gerkins, Ponitz, & Greely Lawyers, and $500 from Ben Kolkmeyer for Belvidere North High School Bass Fishing

The President called the question, and the following members voted:

YEA: Herrera, Maville, Zickert, Whitcomb, Houk, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

J. Roll Call Action Items

1. Expulsion of Student 022024-1

Expulsion Hearing was cancelled. No action taken.

2. Revisions to Existing Board of Education Policy 2:270 Administering Medicines to Students

Member Maville made a motion and Member Herrera seconded the motion to approve revisions to existing Board of Education Policy 2:270 Administering Medicines to Students, as presented. The President called the question, and the following members voted:

YEA: Maville, Herrera, Zickert, Whitcomb, Houk, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

3. Adoption of Meeting Norms and Board Protocols

Member Herrera made a motion and Member Houk seconded the motion to adopt the Meeting Norms and Board Protocols, as presented. The President called the question, and the following members voted:

YEA: Herrera, Houk, Maville, and Brenner

NAY: Whitcomb and Zickert

ABSENT: Bucher

Motion passed.

4. Sunday Facility Use

Member Maville made a motion and Member Houk seconded the motion to approve the BYB Sunday Facility Use for tryouts on March 3 and March 10, 2024, as presented. The President called the question, and the following members voted:

YEA: Maville, Houk, Zickert, Whitcomb, Herrera, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

Member Herrera made a motion and Member Houk seconded the motion to approve the First United Methodist Church of Belvidere Sunday Facility Use of the PAC on March 31, 2024, as presented. The President called the question, and the following members voted:

YEA: Herrera, Houk, Maville, Whitcomb, Zickert, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

5. Pushcoin Renewal

Member Herrera made a motion and Member Maville seconded the motion to approve the Pushcoin Renewal, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Houk, Zickert, Whitcomb, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

6. eSchool Services Renewal

Member Herrera made a motion and Member Maville seconded the motion to approve the renewal of our eSchool Products including custom elementary report card and registration module though June 20, 2025, in the amount of $292,758.86, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Zickert, Houk, Whitcomb, and Brenner

NAY: None

ABSENT: Bucher

Motion passed.

7. Post-ESSER III Budget Recommendation

Member Herrera made a motion and Member Maville seconded the motion to approve the Committee’s recommendations regarding reductions and modifications to the POST-ESSER III Budget, as presented.

Member Bucher entered the Regular Meeting of the Board of Education at 7:51 P.M. during the Post-ESSER III Budget Recommendations.

The President called the question, and the following members voted:

YEA: Herrera, Maville, Houk, and Brenner

NAY: Bucher, Zickert, and Whitcomb

Motion passed.

8. High School ESL Credit

Member Herrera made a motion and Member Maville seconded the motion to approve the change to the High School Course Catalog in order to provide ESL 2, 3, and 4 with Elective English credit effective immediately, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Whitcomb, Bucher, Zickert, Houk, and Brenner

NAY: None

Motion passed.

9. Transportation Contract – 1 Year Extension

Member Herrera made a motion and Member Houk seconded the motion to approve the Transportation Contract Renewal for the 2024-2025 School Yera, as presented. The President called the question, and the following members voted:

YEA: Herrera, Houk, Bucher, Maville, Zickert, and Brenner

ABSTAIN: Whitcomb

NAY: None

Motion passed.

10. Treasurer’s Bond Limit Reduction

Member Herrera made a motion and Member Maville seconded the motion to reduce the Bond Limit from 25% to 10%, as allowable by Illinois School Code 5/8-2, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Bucher, Houk, Zickert, Whitcomb, and Brenner

NAY: None

Motion passed.

11. Health Insurance Plan Year Alignment

Member Maville made a motion and Member Bucher seconded the motion to realign the Health Plan renewal dates to September 1st, as presented. The President called the question, and the following members voted:

YEA: Maville, Bucher, Whitcomb, Houk, Zickert, Herrera, and Brenner

NAY: None

Motion passed.

K. Board Discussion

The following items were discussed by the Board of Education:

1. eLearning

The Board discussed an eLearning plan in August of this school year, and given the four emergency days the district has had to date, the Board brought this back to the table for further discussion.

Administration will take this topic back to the committee in May for a recommendation and approval in June.

2. IAR Discussion

On an annual basis, students across the State in third through eighth grade participate in the Illinois Assessment of Readiness (IAR). The IAR is a computer-based assessment and assesses two content areas: Reading and Mathematics.

School districts receive the raw data in the spring with more formalized reports later in the summer. Reports are available in the assessment platform Pearson Access Next (PAN). As reports become available in PAN school districts review the data with a variety of teams for various purposes.

Belvidere School District has the opportunity to analyze the results on a yearly basis in order to make improvements with student support and enrichment, curriculum development, instructional strategies, and overall school/district improvement.

3. Upcoming Contract Renewals & Report

L. Administration Reports

The following items were presented to the Board of Education:

1. Superintendent Comments

2. Strategic Plan Update

3. Behavior Response Guide

Due to time, the Board was asked to review and share feedback on the proposed Behavior Response Guide, and this will be brought back next month for discussion.

4. Sy24 6TH Day Enrollment – Second Semester

5. School Activity Reports

• Belvidere High School

• Belvidere North High School

• Belvidere Central Middle School

• Belvidere South Middle School

6. Department Highlights

7. FOIA Log

8. A Look Ahead to Upcoming District Events

• Facilities and Long Range Planning Committee Meeting – February 21

• Business Service Committee Meeting – March 5

• Educational Services Committee Meeting – March 6

• Policy and Personnel Committee Meeting – March 14

• Regular Meeting of the Board of Education – March 18

• Business Service Committee Meeting – April 2

• Educational Services Committee Meeting – April 3

• Policy and Personnel Committee Meeting – April 11

• Regular Meeting of the Board of Education – April 15

• Educational Services Committee Meeting – May 1

• Parent Teacher Advisory Committee Meeting – May 1

• Business Service Committee Meeting – May 7

• Policy and Personnel Committee Meeting – May 9

• High School Graduation – May 18 – BNHS 10:00 AM/BHS 2:00 PM

• Regular Meeting of the Board of Education – May 20

• Business Service Committee Meeting – June 4

• Educational Services Committee Meeting – Jun 5

• Policy and Personnel Committee Meeting – June 13

• Regular Meeting of the Board of Education – June 17

M. Adjournment

Having no further business to conduct, Member Herrera made a motion and Member Maville seconded the motion to adjourn. The President called the question, and the motion passed on a voice vote.

The meeting adjourned at 9:04 P.M.

https://go.boarddocs.com/il/district100/Board.nsf/files/D2PPB963C7F9/$file/2-20-2024%20Minutes.pdf