Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 26.

Here are the minutes provided by the committee:

I. CALL TO ORDER 

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Absent
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, J. Bailey, M. Bonne Staff: T. Cagnoni, C. Hagerty, J. Rott, K. Franzen, Police Chief C. Redd, Division Chief T. Monahan, I. Mogbana, O. Carter, T. Hughes, M. Hakanson, R. Wilhelmi, B. Kruse, M. Johnson

Interested Parties and Media

II. INFORMATION ONLY 

A. Financial Discussion - January 2024

Director Hagerty explained that information was not ready for the major revenue sources for 2023. Currently, the general fund is 22% under budget, overtime for police is under budget and fire is slightly over budget. For CIP revenues, there is no sales tax to report to date. Motor Fuel tax is slightly under for the first distribution and the redevelopment fund is -4% under budget to date.

RESULT: DISCUSSED

III. COMMITTEE REPORTS 

A. Approval of the vouchers in the amount of $9,583,511.69.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

B. Approval of the proposed purchase of 214 North Church Street from the Board of Library Trustees of the City of Rockford in the amount of $795,000.00. The property is a commercial building, approximately 28,000 sq. ft. The City plans on leasing this building for the new home of the Family Peace Center, providing much needed expansion from its current facility. The estimated closing date is July 31, 2024. The Legal Director shall prepare the appropriate ordinance.

Ald. Torina asked if the building would require additional renovations. Mr. Hakanson stated he was not sure, but the building is in good condition.

Administrator Cagnoni stated that the building is in good condition. The library did extensive renovations; the building configuration accommodates the Family Peace Center and their partners. There are 34 partners as part of the Family Peace Center; approximately 16 of those are in the existing space on a permanent or part-time basis. The need for additional space is driven by more partners wanting to be within the facility to provide better service to survivors in the community. Many of the partners will be doing fund raising for their components that may be needed. Ald. Durkee asked if the library paid $350,000 for the building.

Administrator Cagnoni responded that he wasn't sure of the exact purchase price cost was close to that price, but the remodeling costs were around $4 M to $5 M.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

C. Approval of an Intergovernmental Agreement between the City of Rockford and the Illinois Environmental Protection Agency (IEPA) to establish a Long-Term Household Hazardous Waste Collection Facility. The Legal Director shall prepare the appropriate ordinance.

Ald. Beach asked the City currently had an agreement with the Illinois

Environmental Protection Agency (IEPA). Mr. Wilhelmi responded that the current intergovernmental agreement expired in June 2023. The new language for the intergovernmental agreement will be ready in March 2024, and at that time we will come back to city council with the updated intergovernmental agreement. Ald. Barrios asked what types of hazardous waste would be accepted. Mr. Wilhelmi responded, gasoline from the lawn mowers, oil, household cleaning chemicals, aerosol cans, and florescent light bulbs.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

IV. RESOLUTIONS 

A. Approval of the application and acceptance of the award for the United States Environmental Protection Agency (USEPA) Brownfields Revolving Loan Fund Grant Supplemental Funding in the amount of $5,000,000.00.

Ald. Beach questioned the term. Mr. Wilhelmi stated 5 years.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

B. Award of Professional Services Contract: 2024 Brownfields Assessment Assistance to Fehr Graham Engineering and Environmental, of Rockford, Illinois in the amount of $155,500.00. The contract duration is one (1) year. The funding source is Community Development Planning Division.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

C. Award of RFP: Banking Services to Associated Bank, of Green Bay, Wisconsin for commercial banking, merchant services, lockbox services, automated pay-by phone system for water bills (IVR), purchasing cards, the City's Line of Credit, and equipment financing. The contract amount is $843,400.00 estimated annual net gain (based on the current $1 Million Treasury rate), after earnings offset fees paid. The contract duration is three (3) years with two (2) possible 2-year extensions, with the ability to terminate for any reason with a 60-day notice. The funding source is Finance Department Operating Budget/Water Fund.

Ald. Durkee requested status on the "phantom" properties that Associated Bank holds the mortgages on. Director Hagerty stated she would contact Associated Bank and discuss the matter with them. Ald. Beach requested Director Hagerty speak to the council members. Ms. Hagerty responded that after an extensive RFP process, staff evaluated a number of responses and conducted interviews with four banks. Associated is our current bank; we entered the process over a year ago. Of the four that were interviewed, Associated Bank has the largest local presence. They provided the most financially beneficial proposal to the City with lower fees and significantly higher interest earnings on cash the City will hold in the bank. Both Ald. Tuneberg and Ald. Rose applauded Associated Bank on their responsiveness regarding the "phantom" properties.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

D. Award of Joint Purchasing Contract: Police Interceptor Vehicles to Currie Motors Fleet, of Frankfort, Illinois in the amount of $1,681,971.00. The quantity of vehicles purchased may be reduced depending on costs related to equipment and outfitting. The funding source is Capital Lease Funds/Police Department Capital Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

E. Award of Bid: Water Treatment Plant 31 and 43 Filter Media Replacement to C & C Environmental Services, Inc., of Portsmouth, Ohio in the amount of $602,000.00. The project is estimated to be completed by fall of 2024. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

F. Award of Bid: Demolition at 1210 Railroad Avenue - Coal Bins to N-TRAK Group, of Loves Park, Illinois in the amount of $41,113.00. The funding source is Construction Services Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

G. Award of Non-Competitive Contract: Head Start Training with HighScope Educational Research Foundation in the amount of $32,150.00. The contract for training will bring facilitators on-site to Rockford, Illinois for a week-long training for Head Start team members.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/4/2024 5:30  PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty  ABSENT: Kevin Frost

V. ADJOURNMENT 

The meeting was closed at 7:37 PM

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