Rockford Sun

Belvidere Community Unit School District 100 Board of Education met May 20.

Here are the minutes provided by the board:

The Board of Education of Community Unit School District #100, Boone, McHenry, DeKalb Counties, Illinois met in a regular meeting May 20, 2024, at 7:00 P.M. at the Districts Central Office, located at 1201 Fifth Avenue, Belvidere, Illinois, which is within the boundaries of said District.

A. Opening Items

Call to Order:

The President called the meeting to order at 7:03 P.M. with the Pledge to the American Flag.

Roll Call:

Members present were Mrs. Brenner, Mr. Bucher, Mr. Herrera, Mrs. Houk, Ms. Maville, Mrs. Whitcomb, and Mr. Zickert.

B. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

The meeting adjourned to closed executive session at 7:04 P.M. for the following:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body – 5 ILCS 120/2(c)(1), and student disciplinary cases – 5 ILCS 120/2(c)(9).

Member Herrera made a motion and Member Maville seconded the motion to adjourn to closed executive session. The President called the question, and the following members voted.

YEA: Herrera, Maville, Bucher, Houk, Whitcomb, Zickert, and Brenner

NAY: None

Motion passed.

C. Reconvene in Open Session

Open session meeting reconvened at 7:20 P.M.

Roll Call:

Members present were Mrs. Brenner, Mr. Bucher, Mr. Herrera, Mrs. Houk, Mrs. Maville, Mrs. Whitcomb, and Mr. Zickert.

President Brenner read the Board approved Meeting Norms and Board Protocol.

Approval of Agenda

President Brenner inquired if any Board member wished to amend or move any items on the agenda.

Hearing none, Member Houk made a motion and Member Herrera seconded the motion to approve the agenda of the Regular Meeting of the Board of Education on May 20, 2024, as presented. The President called the question, and the following members voted:

YEA: Houk, Herrera, Whitcomb, Zickert, Bucher, Maville, and Brenner NAY: None

Motion passed.

D. Moment of Silence

The Board held a Moment of Silence for the passing of Keyla Diaz, Early Childhood ESL teacher at Washington Academy and Caledonia Elementary School, and read her obituary in her memory.

E. Public Hearing to Waive Limitations on Administrative Costs

The district held a public hearing to waive limitations imposed for administration costs when administrative expenditures per pupil are in or below the 25th percentile for districts of the same type. This waiver must be renewed annually per section 17- 1.5 of Illinois School Code.

WHEREAS, Section 17-1.5 of the School Code states: “School Districts with administrative expenditures per pupil in the 25th percentile and below for all districts of the same type, as defined by the State Board of Education, may waive the limitation imposed under this section for any year with the affirmative vote of at least two-thirds of the members of the school board of the district,” and

WHEREAS, the administrative expenditures per pupil of this district are in or below the 25th percentile for districts of the same type for the school year 2022, the most recent year for which such data is available.

WHEREAS, a public hearing was held on this resolution on May 20, 2024 at 1201 5th Avenue, Belvidere, IL 61008.

NOW, THEREFORE, BE IT RESOLVED that the Board of Education waives the limitation on administrative costs for school year 2024 as authorized by Section 17-1.5 of the School Code and the Superintendent is directed to notify the State Board of Education within 45 days of the date of this action.

Upon hearing no one wished to present testimony, President Brenner concluded the public hearing.

F. Student Council Reports

A report was provided for Belvidere High School.

Riya Amin from North High School reported on what has been happening at Lincoln, Seth Whitman, Perry, and Caledonia Elementary Schools, along with Belvidere Central Middle and North High School.

G. Board of Education Committee Reports

1. Business Services Committee Meeting – April 30th

Business Services Committee minutes were submitted for review and included the following:

• Strategic Plan Update for Goal 5

• Exterior Door Repair and Renovation RFP

• Facility Use Committee

• Sunday Facility Use – PAC Rental – Studio 11 Dance Company

• Moody’s Annual Report

• National School Lunch and School Breakfast Program – Community Eligibility Provisions

• NSLP Equipment Grant and Fresh Fruit and Vegetable Program

• Budget Amendment FY2024

• Approved Depositories

• Transfer of Interest

• Designation of Individual to Prepare Tentative Budget FY25

• Resolution to Waive Limitations on Administrative Costs

• Excess Property Disposal

• Activity Account Approval

2. Educational Services Committee – May 1st

Educational Services Committee minutes were submitted for review and included the following:

• District Scorecard Update for Goals 1 & 2

• Annual District and School Improvement Plans

• Family and Community Partnerships Action Plans

• New Course Proposals for Fall ‘24

• High School Schedule Update

• EL/Dual Language Update

• Learning A-Z

• NWEA Map

• Care Solace

3. Parent Teacher Advisory Committee – May 1st

Parent Teacher Advisory Committee minutes were submitted for review and included the following:

• District Scorecard Update for Goal 3

• Family Communication Update

• End of Year Possip Family Feedback and 5 Essentials Survey Data

• TRO Update / Revised Plan for 2024-25 School Year

• Behavior Response Guide

• 2024-25 Student Handbook

• High School Cell Phone Policy / Procedure

• K-5 Universal Supply Lists

4. Policy and Personnel Committee – May 7th

Policy and Personnel Committee minutes were submitted for review and included the following:

• Strategic Plan Update for Goal 4

• Policy 2:40 Board Member Qualifications

• Belvidere North High Therapy Dog Discussion

• Conditional Probation / Holding Expulsion in Abeyance Policy 7:214

• Employee Interest of Non-Resident Students to Enroll in D100 Schools Follow Up

• MOA to Approve Additional Sick Days

H. Hearing of Visitors

Members of the public and employees of District #100 were able to make comments or ask questions of the Board. The following individuals wished to address the board.

Wendy Taylor regarding the Boards vote to keep Perry Elementary School open and their commitments.

Hearing no one else wished to address the Board, President Brenner closed the hearing of visitors.

I. Approval of Consent Agenda Items

1. Approval of Consent Agenda Items

2. Minutes

3. Personnel Report

4. Financial Reports

5. Bills

6. Moody’s Annual Report

7. Approved Depositories

8. Activity Fund Sub-Account

9. Excess Property Disposal

10. Learning A-Z

11. NWEA Map

12. Care Solace

13. Sunday Facility Use – PAC Rental – Studio 11 Dance Company

14. Overnight Field Trip Requests

President Brenner inquired if any Board members wished to have any items removed from the Consent Agenda for separate consideration.

No one wished to pull any items for separate consideration.

Member Maville made a motion and Member Herrera seconded the motion to approve Consent Agenda Items #2-14, as presented.

The President called the question, and the following members voted:

YEA: Maville, Herrera, Bucher, Zickert, Whitcomb, Houk, and Brenner NAY: None

Motion passed.

J. Roll Call Action Items

Revisions to Existing Board of Education Policies

1. 2:220 School Board Meeting Procedure

2. 2:260 Uniform Grievance Procedure

3. 2:270 Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited (NEW)

4. 4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors

5. 4:190 Targeted School Violence Prevention Program

6. 5:10 Equal Employment Opportunity and Minority Recruitment

7. 5:20 Workplace Harassment Prohibited

8. 5:100 Staff Development Program

9. 5:120 Employee Ethics; Code of Professional Conduct; and Conflict of Interest

10. 7:10 Equal Educational Opportunities

11. 7:20 Harassment of Student Prohibited

12. 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment

13. 7:185 Teen Dating Violence Prohibited

President Brenner inquired if any Board members wished to have any revisions to existing Board of Education Policies removed from Roll Call Action Items for separate consideration.

No one wished to pull any items for separate consideration.

Member Maville made a motion and Member Houk seconded the motion to approve the revisions to existing Board of Education Policies from Roll Call Action Items #1-13, as presented. The President called the question, and the following members voted:

YEA: Maville, Houk, Zickert, Herrera, Whitcomb, Bucher, and Brenner NAY: None

Motion passed.

14. Possible Action to Approve the 2024-25 Administrative Contract for the Assistant Superintendent of Special Education

Member Herrera made a motion and Member Maville seconded the motion to approve the 2024-25 Administrative Contract for the Assistant Superintendent of Special Education for Alicia Febianczyk in the amount of $143,000, effective July 1, 2024, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Zickert, Bucher, Whitcomb, Houk, and Brenner NAY: None

Motion passed.

15. Possible Action to Approve the 2024-25 Administrative Contract for 11- Month Athletic Director at Belvidere North High School

Member Herrera made a motion and Member Bucher seconded the motion to approve the 2024-25 Administrative Contract for 11-Month Athletic Director at Belvidere North High School for Bruyn Yunk in the amount of $96,792, effective July 1, 2024, as presented. The President called the question, and the following members voted:

YEA: Herrera, Bucher, Zickert, Whitcomb, Maville, Houk, and Brenner NAY: None

Motion passed.

16. MOA to Approve Additional Sick Days

Member Maville made a motion and Member Houk seconded the motion to approve the MOA to Approve Additional Sick Days, as presented. The President called the question, and the following members voted:

YEA: Maville, Houk, Herrera, Whitcomb, Bucher, Zickert, and Brenner NAY: None

Motion passed.

17. Exterior Door Repair and Renovation RFP

Member Herrera made a motion and Member Maville seconded the motion to approve Sjostrom & Sjostrom’s response for $793,923.98, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Zickert, Bucher, Whitcomb, Houk, and Brenner NAY: None

Motion passed.

18. Regulatory Basis Engagement Audit

Member Herrera made a motion and Member Maville seconded the motion to engage Gorenz and Associates to provide the District with an external audit of the fiscal year ending June 30th, as presented.

The President called the question, and the following members voted:

YEA: Herrera, Maville, Whitcomb, Zickert, Bucher, Houk, and Brenner NAY: None

Motion passed.

19. Transfer of Interest

Member Herrera made a motion and Member Maville seconded the motion to approve the Transfer of Interest, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Houk, Bucher, Zickert, Whitcomb, and Brenner NAY: None

Motion passed.

20. Designation of Individual to Prepare Tentative Budget FY25

Member Herrera made a motion and Member Bucher seconded the motion to approve the Resolution Designating Ms. Armstrong, CFO & Treasurer, as the individual to prepare the Tentative Budget for FY25, as presented. The President called the question, and the following members voted:

YEA: Herrera, Bucher, Whitcomb, Maville, Zickert, Houk, and Brenner NAY: None

Motion passed.

21. Resolution to Waive Limitations on Administrative Costs

Member Maville made a motion and Member Houk seconded the motion to approve the Resolution to Waive Limitations on Administrative Costs, as presented. The President called the question, and the following members voted:

YEA: Maville, Houk, Herrera, and Brenner

NAY: Zickert, Bucher, and Whitcomb

Motion passed.

22. Annual District and School Improvement Plans

Member Maville made a motion and Member Herrera seconded the motion to approve the Annual District and School Improvement Plans, as presented. The President called the question, and the following members voted:

YEA: Maville, Herrera, Houk, Bucher, Zickert, Whitcomb, and Brenner NAY: None

Motion passed.

23. New Course Proposals for Fall ‘24

Member Herrera made a motion and Member Maville seconded the motion to approve the new Course Proposals for Fall ‘24, as presented. The President called the question, and the following members voted:

YEA: Herrera, Maville, Whitcomb, Bucher, Zickert, Houk, and Brenner NAY: None

Motion passed.

24. Family and Community Partnership

Member Maville made a motion and Member Houk seconded the motion to approve the Family and Community Partnerhsip, as presented. The President called the question, and the following members voted:

YEA: Maville, Houk, Herrera, Bucher, Whitcomb, Zickert, and Brenner NAY: None

Motion passed.

25. Belvidere North High School Therapy Dog Pilot Program

Member Maville made a motion and Member Herrera seconded the motion to approve the Belvidere North High School Therapy Dog Pilot Program, as presented. The President called the question, and the following members voted:

YEA: Maville, Herrera, Bucher, Houk, Zickert, Whitcomb, and Brenner NAY: None

Motion passed.

K. Board Discussion

The following items were discussed by the Board of Education:

1. National School Lunch and School Breakfast Programs (NSLP/SBP) – Community Eligibility Provision (CEP)

Administration has begun to investigate the above and its possible implantation for D100 students and families. The CEP provides students with access to both a breakfast and a lunch meal daily at no cost to the family. Districts may apply for the CEP by individual school location, by grouping individual schools together, or district-wide. If a district is approved for the CEP, the CEP is a 4-year reimbursement option. During the initial review, it was determined for the 2025 school year, all D100 schools qualify for the CEP and that, based on trends experiences when meals were provided at no cost previously, participation increased substantially.

2. Student Ambassador Program – 2:40 Board Member Qualifications

The Policy and Personnel Committee reviewed this policy update to include the addition of a Student Ambassador Program. The Student Ambassador Overview has been updated to reflect recommendations from the Committee, and the Committee asked for Board input prior to proceeding with next steps.

3. Upcoming Contract Renewals & Reports

L. Administration Reports

The following items were presented to the Board of Education:

1. Superintendent Comments

2. Strategic Plan Update

3. Foundation for Excellence in Education Grant Recipients

4. Financial Updates

5. School Activity Reports

• Belvidere High School

• Belvidere North High School

• Everest High School

• Belvidere Central Middle School

• Belvidere South Middle School

6. Department Highlights

7. FOIA Log

8. A Look Ahead to Upcoming District Events

• Educational Services Committee Meeting – May 30

• Business Service Committee Meeting – June 4

• Regular Meeting of the Board of Education – June 17

• Policy and Personnel Committee Meeting – July 9

M. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

The meeting adjourned to reconvene to closed executive session at 8:21 P.M. for the following:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body – 5 ILCS 120/2(c)(1), and student disciplinary cases – 5 ILCS 120/2(c)(9).

President Brenner stated there would not be action to follow after closed executive session.

Member Maville made a motion and Member Herrera seconded the motion to adjourn to closed executive session. The President called the question, and the following members voted.

YEA: Maville, Herrera, Bucher, Houk, Whitcomb, Zickert, and Brenner NAY: None

Motion passed.

The open session meeting reconvened at 8:58 P.M.

Roll Call

Members present were Mrs. Brenner, Mr. Bucher, Mr. Herrera, Mrs. Houk, Ms. Maville, Mrs. Whitcomb, and Mr. Zickert.

N. Adjournment

Having no further business to conduct, Member Herrera made a motion and

Page 10 of 10

May 20, 2024 Board of Education Regular Meeting

Member Herrera made a motion, and member Maville seconded the motion to adjourn the meeting. The President called the question, and the motion passed on a voice vote.

The meeting adjourned at 8:59 P.M.

https://go.boarddocs.com/il/district100/Board.nsf/files/D5JN9T5EE2FC/$file/5-20-2024%20Minutes.pdf