Rockford Sun

Village of Pecatonica Public Works Committee met June 4.

Here are the minutes provided by the committee:

1. Call to Order- The meeting was called to order by Committee Chairman Gipe at 6:00 pm on Tuesday June 4, 2024.

2. The Pledge of Allegiance to the America Flag was recited

3. Roll call –Chairman Tom Gipe, Trustee Collin Hardy and Trustee Bill Determan were present.

Also, in attendance were, Village President Tom Heister, Public Works Director Nick Berry, Jason Stoll Village Engineer.

4. Additions or Corrections to the Agenda- add 14. A. Handbook Discussion

5. Approve the Agenda

A motion was made by Trustee Determan and seconded by Trustee Hardy to approve the agenda as amended. Discussion. A roll call vote was taken. All in favor. Motion approved 3-0-0.

6. Public Comment- None

7. Approve May 6, 2024, Public Works Committee Meeting Minutes

A motion was made by Trustee Hardy and seconded by Trustee Determan to approve the May 6, 2024, Public Works Committee Meeting Minutes. Discussion. A roll call vote was taken. All in favor. Motion approved 3-0-0.

8. Update on Well #3-

Jason Stoll recapped the discussion from the last Village Board meeting. He has reached out to Dave Zimmerman at Bennett Construction to request the following information from Cahoy.

• Date work is to resume.

• Course of action moving forward

• Schedule an in-person meeting with the board and representatives from Cahoy, Bennett and Fehr Graham

Currently Dave Zimmerman has spoken to Cahoy, however there are no answers to the above questions. Jason does have a signed copy of the Change order for the time extension and is looking to get it signed by the Village President tonight.

9. Recommend approval of Bennett Pay Application No. 10 to Village Board $56,578.20-

The committee discussed Bennett’s Pay Application No. 10 in the amount of $56,578.20. This is work that has been completed at this time. Discussion.

A motion was made by Trustee Determan and seconded by Trustee Hardy to recommend to the Village Board to approve Bennett Pay Application No. 10 in the amount of $56,578.20, and when the money is received to allow the Village President to release the funds when Cahoy has replied to the Village’s request. Discussion. A roll call vote was taken. All in favor. Motion approved 3-0-0.

10. Public Works Report

Nick will have his report at the Regular Board Meeting on Thursday.

He also discussed issues with our current sludge hauler. He has contacted a new hauler (SynaGro). They can haul during a longer period throughout the year vs. our current hauler. The committee reviewed the quote, the committee requested that Nick get an additional quote and bring it back to the committee. If he can get a quote in time this will be discussed at the next Regular Board Meeting. Discussion.

Nick informed the committee that the department test drove a new sweeper this past week at no cost to the Village. The demonstration was incredibly detailed. Discussion

11. Water Connections

Nick discussed a request for water hook-up from a resident who is not within Village limits. The water service runs across the street. He discussed how the village manages the hook-up fees. He would like the committee to review the ordinance moving forward. Discussion. The Village has in the past paid for the hook-up from the main to the property line. The committee agreed. The committee will be reviewing the Ordinance moving forward and adjusting the fees.

12. Scum Pumps

Nick discussed issues with the pumps at our scum pit. The pumps are original to the plant and need work done or to be replaced. The pump was dropped off for repairs and they are going to let us know the cost of repairs needed. Discussion

13. EPA Water Inspection

Nick gave an overview of the summary from the recent EPA inspection. Discussion. Nick will continue to update the committee as he moves forward with their findings. Nick will need to send email within 30 days listing the village’s intentions moving forward to correct the issues.

14. Engineer’s Report

Jason informed the committee that the Sludge Land Application Permit has been completed and delivered for signatures. Nick will let Jason know when he has all the signatures, and they will pick it up and send it in. He is continuing to get the plat recorded at Winnebago County and it should be complete in the next few weeks. The Lead Line Replacement program is continuing to move forward.

14.A. Handbook Discussion

Nick discussed proposed changes to the handbook as far as the Public Works department. He discussed Village Vehicles, Holidays pay/overtime, Vacation, Timesheets, Clothing Allowances, and the position of Public Works Foreman. Discussion.

15. Executive Session- None

16. Action on Items Arising out of Executive Session- None.

17. Next Meeting is Monday July 1, 2024

18. Adjournment

A motion was made by Trustee Determan and seconded by Trustee Hardy to adjourn the meeting. All in favor. The meeting adjourned at 7:35 pm

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