Rockford Sun

City of Rockford City Council met July 22.

Here is the agenda provided by the council:

Items appearing on the City Council Standing Committee Agendas for today's date may receive a vote at committee and come before the City Council meeting tonight held after the committee meeting. Final vote may be taken on said items at the City Council meeting.

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the Special City Council meeting held on July 15, 2024.

II. PROCLAMATIONS

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Anna Garrison, Economic Development Manager, regarding a proposed Development Agreement with Tad More Sustainability Institute to establish the Industrial Sewing Machine Operator Apprenticeship Program at 6116 Mulford Village Drive. Referred to Planning and Development Committee.

2. Memorandum from Sarah Leys, Housing and Program Manager, regarding a proposed Residential Neighborhood Sign Program. Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the Annexation of 30xx, 3030 and 3036 Searles Avenue. Referred to Code and Regulation Committee.

2. Memorandum from Tim Hinkens, Interim Public Works Director, regarding modifications to Chapter 27 - Trees and Shrubs of the City of Rockford Code of Ordinances. Referred to Code and Regulation Committee.

3. Memorandum from Mike Hakanson, Land Transaction Officer, regarding the request for authorization to place for sale the city-owned vacant lot located at 702 South 3rd Street. Referred to Code and Regulation Committee.

4. Memorandum from Mike Hakanson, Land Transaction Officer, regarding the request for authorization to place for sale the city-owned vacant lot located at 821 Oakley Avenue. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Jamie Rott, Water Superintendent, regarding a proposed Intergovernmental Agreement between the City of Rockford and Winnebago County for Edgebrook Phase 4 Water Main Replacement resurfacing on Hickory Lane. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Lori Flemming

2. Prophet Yusef

3. Barbara Murphy

4. Debra Rusk

5. Janice Mathis

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

1. Committee recommends approval of a Development Agreement with The Iconic Building LLC for the costs of repairing a retaining wall and installing a decorative fence at the parking lot along north side of the 200 block of East Jefferson Street (PIN: 11-23-333-001). The city will reimburse the Developer’s costs up to $290,000.00. The funding source is the Madison Street Project CIP Fund. The Legal Director shall prepare the appropriate ordinance.

B. Code and Regulation Committee

1. Committee recommends approval of the request for authorization to place for sale the city-owned parcel located at 605 North Main Street (a vacant commercial building commonly known as "The Armory" - PIN: 11-23-179-015). The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $13,045,416.55 as approved at the Finance and Personnel Committee meeting held on July 15, 2024.

2. Committee recommends approval of the Lease Agreement between the City of Rockford and Tan Wee d/b/a Happy Wok for the property located at 211 Elm Street, Suite D for a five (5) year term with an expiration date of July 31, 2029. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval and acceptance of the Intergovernmental Agreement (IGA) between the City of Rockford and the County of Winnebago for Project Safe Neighborhoods Fiscal Year 2023 Grant Award in the amount of $25,000.00. The agreement does not require a cost match. The term is from January 1, 2024 to September 30, 2026. The funds will be used to purchase cameras and equipment for a quick-deploy vehicle. The Legal Director shall prepare the appropriate ordinance.

VI. UNFINISHED BUSINESS COMMITTEE REPORTS LAID OVER A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of a Special Use Permit for a Planned Unit Development consisting of 240 apartment units, clubhouse and a 3-story assisted living/memory care facility consisting of 136 beds in a C-1, Limited Office Zoning District at 6654 Garrett Lane (Kjell Kaashagen for Rockford Senior Campus, LLC/Applicant), thus reversing the Zoning Board of Appeals' recommendation of denial. Subject to conditions. The Legal Director shall prepare the appropriate ordinance. (LAID OVER JULY 8, 2024)

C. Finance and Personnel Committee

VII. OFFICERS REPORTS

VIII. APPOINTMENTS LAID OVER

1. Reappointment of Sonji Collins to the Civilian Oversight Board for a term expiring December 2026. (Pursuant to Rule 18, this reappointment is up for passage.)

2. Reappointment of Jonathan Medina to the Civilian Oversight Board for a term expiring December 2026. (Pursuant to Rule 18, this reappointment is up for passage.)

3. Reappointment of Norma Borrero to the Community Relations Commission for a term expiring June 2027. (Pursuant to Rule 18, this reappointment is up for passage.)

4. Appointment of Scott Garwick to the Community Relations Commission for a term expiring October 2024. This appointment will fill the vacancy created by the resignation of Victoria De La Rosa. (Pursuant to Rule 18, this appointment is up for passage.)

5. Reappointment of Rudy Valdez to the Rockford Fire & Police Board of Commissioners for a term expiring March 2027. (Pursuant to Rule 18, this reappointment is up for passage.)

6. Reappointment of Molly Brauns to the Library Board for a term expiring June 2027. (Pursuant to Rule 18, this reappointment is up for passage.)

7. Reappointment of Jamie Getchius to the Library Board for a term expiring June 2027. (Pursuant to Rule 18, this reappointment is up for passage.)

8. Reappointment of Dennis Horton to the Library Board for a term expiring June 2027. (Pursuant to Rule 18, this reappointment is up for passage.)

9. Reappointment of Simone Cameron to the Rockford Housing Authority for a term expiring June 2029. (Pursuant to Rule 18, this reappointment is up for passage.)

10. Reappointment of Jeff DiBenedetto to the Rockford Housing Authority for a term expiring June 2029. (Pursuant to Rule 18, this reappointment is up for passage.)

11. Reappointment of Jaime Sanchez to the Rockford Housing Authority for a term expiring June 2029. (Pursuant to Rule 18, this reappointment is up for passage.)

12. Appointment of Ashley Sarver to the Rockford Mass Transit District Board for a term expiring June 2028. This appointment will fill the vacancy created by the resignation of Steve Ernst. (Pursuant to Rule 18, this appointment is up for passage.)

13. Appointment of Andrell Bragg-Shaw to the Winnebago County Mental Health Board for a term expiring June 2028. (Pursuant to Rule 18, this appointment is up for passage.)

14. Appointment of Jeff Nielsen to the Winnebago County Mental Health Board for a term expiring June 2028. (Pursuant to Rule 18, this appointment is up for passage.)

15. Reappointment of Jennifer Spencer to the Zoning Board of Appeals and the Liquor and Tobacco Advisory Board for a term expiring June 2029. (Pursuant to Rule 18, this reappointment is up for passage.)

IX. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Motion to Reconsider the proposed Redevelopment Agreement, Special Use Permits and Variance Applications for 5909 and 5949 East State Street (U-Haul).

2. Committee recommends approval of the Polish Fest

This event is scheduled for August 11th from 10 a.m. to 9 p.m. The event will be held at St. Stanislaus Church located at 201 Buckbee Street on the church grounds.

3. Committee recommends approval of the RAMP River Run

This event is scheduled for August 17th from 6 a.m. to noon. The run will begin at 7:30 a.m. The event location will be at 202 Market Street at Water Street – The City Market Pavilion.

4. Committee recommends approval of the Tough Mudder Chicago

This event is scheduled for August 24th and August 25th from 7 a.m. to 7 p.m. each day. The event location will be at the Chicago Rockford International Airport, 2 Airport Circle.

5. Committee recommends approval of the Labor Day Parade and IDOT Resolution

This event is scheduled for September 2nd from 10 a.m. to noon (road closures will begin at 7 a.m.). The event location will be on 7th Street at Railroad Avenue, north to East State, west to Wyman Street south to Chestnut Street ending at the Davis Park entrance.

6. Committee recommends approval of a Resolution for City Council Closed Session Minutes.

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Joint Purchasing Contract: Office Supplies and Furnishings to Logsdon Stationers, Inc., of Addison, Illinois in the estimated annual amount of $175,000.00. The contract duration is one (1) year with four (4) possible one-year extension options. The funding source is Departmental Operating Budgets.

2. Committee recommends approval of the Award of Engineering Agreement: Storm Water Ordinance Revisions to H.R. Green, Inc., of Cedar Rapids, Iowa in the amount of $110,380.00. The ordinance revisions will look to modernize and simplify our ordinances, while still meeting our requirements under our National Pollutant Discharge Elimination System (NPDES) Permit. The funding source is 1% Sales Tax.

3. Committee recommends approval of the Change Order: Police Vehicles Equipment and Installation (Bid No: 324-PD-035) to Dana Safety Supply, Inc., of Greensboro, North Carolina.

Original Contract Amount: $444,216.00

Current Proposed Change Order: $41,934.00

Amended Contract Total: $486,150.00

The original bid did not include the installation of the moving radars as well as graphics for vehicles. The change order includes installation of the moving radars and printing and installation of reflective graphics for the SUVs. The funding source is Capital Lease Funds/Police Department Capital Budget.

4. Committee recommends approval and acceptance of the Department of Commerce and Economic Opportunity (DCEO) LIHEAP Health and Human Services (24-224023) Grant Award for additional funds in the amount of $4,015,550.00 (the new grand total is $6,495,788.00). The grant does not require a cost match. The grant term is from October 1, 2023 to August 31, 2025. The grant will provide funds for approved clients' electric and/or heating bills, clients' energy usage education, staff training, payroll and administration.

X. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

1. An ordinance approving a Development Agreement with The Iconic Building LLC for the costs of repairing a retaining wall and installing a decorative fence at the parking lot along north side of the 200 block of East Jefferson Street (PIN: 11-23-333-001). The city will reimburse the Developer’s costs up to $290,000.00 The funding source is the Madison Street Project CIP Fund.

B. Code and Regulation Committee

1. An ordinance approving the request for authorization to place for sale the city-owned parcel located at 605 North Main Street (a vacant commercial building commonly known as "The Armory" - PIN: 11-23-179-015).

2. An ordinance approving a Special Use Permit for a Planned Unit Development consisting of 240 apartment units, clubhouse and a 3-story assisted living/memory care facility consisting of 136 beds in a C-1, Limited Office Zoning District at 6654 Garrett Lane (Kjell Kaashagen for Rockford Senior Campus, LLC/Applicant). (APPROVAL REQUIRES 10 VOTES)

C. Finance and Personnel Committee

1. An ordinance approving the Lease Agreement between the City of Rockford and Tan Wee d/b/a Happy Wok for the property located at 211 Elm Street, Suite D for a five (5) year term with an expiration date of July 31, 2029.

2. An ordinance approving the Intergovernmental Agreement (IGA) between the City of Rockford and the County of Winnebago for Project Safe Neighborhoods Fiscal Year 2023 Grant Award in the amount of $25,000.00. The agreement does not require a cost match. The term is from January 1, 2024 to September 30, 2026. The funds will be used to purchase cameras and equipment for a quick-deploy vehicle.

XI. CLOSED SESSION

A. Motion to Convene into Closed Session in order to discuss Pending Litigation matters.

XII. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3908&Inline=True