Rockford Sun

City of Rockford City Council met Aug. 5.

Here is the agenda provided by the council:

The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas.

Meeting will be live streamed on Channel 17 and via this link:

http://rockfordcityil.iqm2.com/citizens/default.aspx.

Items appearing on the City Council Standing Committee Agendas for today's date may receive a vote at committee and come before the City Council meeting tonight held after the committee meeting. Final vote may be taken on said items at the City Council meeting.

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

II. PROCLAMATIONS

1. Proclamation declaring Tuesday, August 6, 2024, to be "National Night Out" in the City of Rockford, Illinois.

2. Proclamation declaring the month of August 2024 to be "National Minority Donor Awareness Month" in the City of Rockford, Illinois.

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Sarah Leys, Deputy Director of Community and Economic Development, regarding an Agreement with Rockford Area Habitat for Humanity for 2024 Critical Home Repair Program. Referred to Planning and Development Committee.

2. Memorandum from Todd Cagnoni, City Administrator, regarding the proposed 2024 Rockford REGROW Grant Program funded by the Cannabis Fund. Referred to Planning and Development Committee.

3. Memorandum from Todd Cagnoni, City Administrator, regarding the proposed Solar Option and Lease on city-owned property located at 844 South Horace Avenue. Referred to Planning and Development Committee.

4. Memorandum from Anqunette Parham, Health and Human Services Executive Director, regarding an Intergovernmental Agreement between the City of Rockford Head Start Program and Rockford Public School District 205 for operations relating to the 2024-2025 school year.

Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Memorandum from Jeremy Carter, Traffic and Development Engineer, regarding a proposed Honorary Street Name Change on Foster Avenue to Izer Tilson Way. Referred to Code and Regulation Committee.

2. Traffic Commission’s Agenda for the meeting to be held on August 14, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on August 26, 2024. Referred to Code and Regulation Committee.

3. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding upcoming special events for Cycle on 2nd and Stroll on State/Dasher Dash 5K. Referred to Code and Regulation Committee.

4. Memorandum from Scott Capovilla, Planning and Zoning Manager, regarding the Shady Lane Road Dedication Plat. Referred to Code and Regulation Committee.

5. Memorandum from Jacob Rubin, Assistant City Attorney, regarding a proposed text amendment to the City of Rockford Zoning Ordinance 80- 009-D for nonconforming gravel driveways and parking lots. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Mike Hakanson, Land Transaction Officer, regarding the proposed release of liens on certain Winnebago County Trustee parcels to facilitate the sale to private owners. Referred to Finance and Personnel Committee.

2. Bid opening for the city-owned property (a vacant lot) located at 316 North Hinkley, Rockford, Illinois from in the amount of $ . Referred to Finance and Personnel Committee.

3. Memorandum from Timothy Hinkens, City Engineer/Interim Director of Public Works, regarding a hiring request for a Senior Engineering Technician. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Denzil Wynter

2. Prophet Yusef

3. Stephanie Hicks

4. John Tac Brantley

5. Robert Pace

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

1. Committee recommends approval of the Amendment to the 2024 Workforce Development Initiative Agreement between the City of Rockford and LT Construction in the amount of $150,000.00. The added funding would allow for the estimated completion of up to an additional 12,000 square feet of sidewalk improvements. This additional request would bring the total workforce development program value to $675,000.00. The funding source is revenue replacement through the American Rescue Plan (ARP) funds. The Legal Director shall prepare the appropriate ordinance.

B. Code and Regulation Committee

1. Committee recommends approval of the request for authorization to place for sale the city-owned parcel located at 721 South 3rd Street (vacant lot). The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends approval of the request for authorization to place for sale the city-owned parcel located at 821 Oakley Avenue (vacant lot). The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends sustaining the Traffic Commission's approval to establish a “No Parking Any Time Except Paratransit” restriction on the south side of City View Court from 125 feet east of Eagle Drive to 155 feet east of Eagle Drive. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends sustaining the Traffic Commission's recommendation that No Action be taken on the request to establish a Mid-Block Pedestrian Crossing in the 400 block of Roxbury Road.

5. Committee recommends approval of the modifications to the City of Rockford Code Ordinances for Chapter 27 - Trees and Shrubs. The Legal Director shall prepare the appropriate ordinance.

6. Committee recommends approval of the Annexation of 30xx, 3030 and 3036 Searles Avenue. The Legal Director shall prepare the appropriate ordinance.

7. Committee recommends sustaining the Liquor and Tobacco Advisory Board's approval for the Sale of Tobacco Products in conjunction with a convenience store in a C-4, Urban Mixed-Use Zoning District at 1313 Broadway (Alwalid Muthanna/Bassam Muthanna/W & S Food & Liquor, Inc. dba W & S Food & Liquor/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

8. Committee recommends sustaining the Liquor and Tobacco Advisory Board's approval for the Sale of Beer and Wine by the drink (Class WB50) in conjunction with a restaurant and video gaming terminals in a C-3, General Commercial Zoning District at 2019 South Main Street (Maria M. Gonzalez Urenda/Martin A. Jimenez Alvarez/El Ranchito Authentic Mexican Restaurant, LLC dba El Ranchito/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

9. Committee recommends sustaining the Zoning Board of Appeals' approval for a Variation to increase the maximum impervious surface ratio from 0.40 (2,820.80 square feet) to 0.65 (4,606 square feet) in an R-1, Single Family Residential Zoning District at 1719 Post Avenue (Attorney Jason Rock for Joshua Beitel/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

10. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a Planned Unit Development for six, two family residential units in an R-3, Multi-Family Residential Zoning District at 6002 Phaeton Drive (Michael McNeely for Jazs Properties, Inc./Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

11. Committee recommends sustaining the Zoning Board of Appeals' approval for a Variation to increase the maximum permitted fence height from six (6) feet to eight (8) feet in the rear yard in an R-1, Single-Family Residential Zoning District at 3 Johns Woods Drive (Brad R. Larson/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

12. Committee recommends sustaining the Zoning Board of Appeals' approval for the following Variations at 7801 East State Street (Modern Signs, Inc. for 815 Entertainment, LLC/Applicant):

a. Variation to increase the maximum square footage permitted for two (2), wall signs from 240 square feet to 305 square feet;

b. Variation to increase the maximum permitted height for directional signs from six (6) feet to nine (9) feet eight(8) inches;

c. Variation to increase the maximum permitted square footage for directional signs from ten (10) square feet to thirty-four (34) square feet; and

d. Variation to allow two (2) interchangeable wall cabinet signs in a C-3, General Commercial Zoning District. Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

13. Committee recommends approval of a Variation to increase the maximum allowed square footage for accessory structures from 720 square feet to 988 square feet in an R-1, Single-Family Residential Zoning District at 1239 Harlem Boulevard (Michael Furstenaun for Daniel & Jennifer Schneider/Applicants), thus reversing the Zoning Board of Appeals' recommendation of denial. The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of vouchers in the amount of $10,956,124.85 as approved at the Finance and Personnel Committee meeting held on July 29, 2024.

2. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Rockford Township for Edgebrook Phase 4 Water Main Replacement. The preliminary construction cost estimate for the Township is $14,850.00. The preliminary construction cost for the City and Township to work together is $3,412,596.00. The final costs will be based on final quantities as detailed in the Agreement.

The funding source is the Water Replacement Improvement Account (WRIA). The Legal Director shall prepare the appropriate ordinance.

VI. UNFINISHED BUSINESS COMMITTEE REPORTS LAID OVER A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of a Special Use Permit for a Planned Unit Development consisting of 240 apartment units, clubhouse and a 3- story assisted living/memory care facility consisting of 136 beds in a C-1, Limited Office Zoning District at 6654 Garrett Lane (Kjell Kaashagen for Rockford Senior Campus, LLC/Applicant), thus reversing the Zoning Board of Appeals' recommendation of denial. Subject to conditions. The Legal Director shall prepare the appropriate ordinance. (LAID OVER JULY 22, 2024)

C. Finance and Personnel Committee

VII. OFFICERS REPORTS

VIII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Coronado Performing Arts Center Exterior Façade Improvements (Bid No. 524-PW 063) to Berglund Construction Company, of Chicago, Illinois in the amount of $2,395,000.00. The project is estimated to be completed in 2025. The funding sources are DCEO TAP Grant, RIFTPI Grant, Friends of Coronado, and Redevelopment Fund.

2. Committee recommends approval of the Award of Bid: Fuel System Modernization (Bid No. 624-PW-064) to Stenstrom Petroleum Services Group, of Rockford, Illinois in the amount of $1,394,477.00. The project is estimated to be completed in 2025. The funding source is the Equipment Fund Operating Budget.

3. Committee recommends approval of the Award of Bid: Public Works Materials (Bid No. 624-PW-072) to Northern Illinois Service, of Rockford, Illinois, Curran Contracting, of Crystal Lake, Illinois, Rock Road Companies, of Janesville, Wisconsin, and N-TRAK Group, of Loves Park, Illinois in the estimated annual amount of $200,000.00 (based on unit pricing). The contract duration is through August 31, 2025. The funding sources are Various Departmental Operating Budgets.

4. Committee recommends approval of the Award of Bid: City Wide Street Repairs Group No. 3 - 2024 (Alleys) to N-TRAK Group, of Loves Park, Illinois in the amount of $744,224.32. The contract duration is through October 24, 2024. The funding sources are 1% Infrastructure Sales Tax and Parking Fund.

5. Committee recommends approval of the Award of Bid: City Wide Street Repairs Group No. 4 - 2024 (Residential) to Rock Road Companies, of Rockford, Illinois in the amount of $1,358,633.17. The contract duration is through October 25, 2024. The funding source is the 1% Infrastructure Sales Tax.

6. Committee recommends approval of the Award of Bid: Group 30 Demolition Package (Bid No. 624-CD-071) to N-TRAK Group, of Loves Park, Illinois in the amount of $80,300.00. The properties included are 912 N. Day Avenue, 1026 16th Street, 1210 8th Street, and 2946 Kinsey Street. The funding source is the Community Development Block Grant (CDBG).

7. Committee recommends approval of the Award of RFP: SCADA Consulting and Support Services (RFP No. 524-W-065) to Enhanced Networks, Inc., of Mundelein, Illinois and Concentric Integration, of Crystal Lake, Illinois in the estimated annual amount of $150,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Water Fund Operating Budget.

8. Committee recommends approval of the Award of Joint Purchasing Agreement: Dell Servers and Storage to Dell, of Round Rock, Texas in the amount of $55,066.08. This is a one-time purchase. The funding source is the Information Technology Fund Operating Budget.

9. Committee recommends approval of the Award of Engineering Services: Risk and Resilience Assessment (RRA) / Emergency Response Plan (ERP) 5-Year Review and Revision to Engineering Enterprises, Inc., of Sugar Grove, Illinois in the amount of $49,574.00. The contract duration is through September 30, 2025. The funding source is the Water Fund Operating Budget.

10. Committee recommends approval of the Award of Professional Services: Commercial Advanced Metering Infrastructure (AMI) Design and Bidding to Strand Associates, Inc., of Madison, Wisconsin in the amount of $128,000.00. The contract duration is through May 30, 2025. The funding source is the Water Replacement Improvement Account (WRIA).

11. Committee recommends approval of the Award of Architectural Services Agreement: Construction Period Services for Coronado Performing Arts Center Exterior Restoration to Wiss, Janney, Elster Associates, Inc. (WJE), of Northbrook, Illinois in the estimated total contract value of $130,000.00 (based on hourly rates). The contract duration is the 2024- 2025 Construction Period. The funding source is the Redevelopment (Hotel/Motel Tax) Fund.

IX. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

1. An ordinance approving an Amendment to the 2024 Workforce Development Initiative Agreement between the City of Rockford and LT Construction in the amount of $150,000.00. This additional amount would bring the total workforce development program value to $675,000.00. The funding source is revenue replacement through the American Rescue Plan (ARP) funds.

B. Code and Regulation Committee

1. An ordinance approving the request for authorization to place for sale the city-owned parcel located at 721 South 3rd Street (vacant lot).

2. An ordinance approving the request for authorization to place for sale the city-owned parcel located at 821 Oakley Avenue (vacant lot).

3. An ordinance establishing a “No Parking Any Time Except Paratransit” restriction on the south side of City View Court from 125 feet east of Eagle Drive to 155 feet east of Eagle Drive.

4. An ordinance approving the modifications to the City of Rockford Code Ordinances for Chapter 27 - Trees and Shrubs.

5. An ordinance approving the Annexation of 30xx, 3030 and 3036 Searles Avenue.

6. An ordinance approving the Sale of Tobacco Products in conjunction with a convenience store in a C-4, Urban Mixed-Use Zoning District at 1313 Broadway (Alwalid Muthanna/Bassam Muthanna/W & S Food & Liquor, Inc. dba W & S Food & Liquor/Applicants).

7. An ordinance approving the Sale of Beer and Wine by the drink (Class WB50) in conjunction with a restaurant and video gaming terminals in a C-3, General Commercial Zoning District at 2019 South Main Street (Maria M. Gonzalez Urenda/Martin A. Jimenez Alvarez/El Ranchito Authentic Mexican Restaurant, LLC dba El Ranchito/Applicants).

8. An ordinance approving a Variation to increase the maximum impervious surface ratio from 0.40 (2,820.80 square feet) to 0.65 (4,606 square feet) in an R-1, Single-Family Residential Zoning District at 1719 Post Avenue (Attorney Jason Rock for Joshua Beitel/Applicant).

9. An ordinance approving a Special Use Permit for a Planned Unit Development for six, two-family residential units in an R-3, Multi-Family Residential Zoning District at 6002 Phaeton Drive (Michael McNeely for Jazs Properties, Inc./Applicant).

10. An ordinance approving a Variation to increase the maximum permitted fence height from six (6) feet to eight (8) feet in the rear yard in an R-1, Single-Family Residential Zoning District at 3 Johns Woods Drive (Brad R. Larson/Applicant).

11. An ordinance approving a Variation to increase the maximum square footage permitted for two (2), wall signs from 240 square feet to 305 square feet; a Variation to increase the maximum permitted height for directional signs from six (6) feet to nine (9) feet eight(8) inches; a Variation to increase the maximum permitted square footage for directional signs from ten (10) square feet to thirty-four (34) square feet; and a Variation to allow two (2) interchangeable wall cabinet signs in a C 3, General Commercial Zoning District at 7801 East State Street (Modern Signs, Inc. for 815 Entertainment, LLC/Applicant).

12. An ordinance approving a Variation to increase the maximum allowed square footage for accessory structures from 720 square feet to 988 square feet in an R-1, Single-Family Residential Zoning District at 1239 Harlem Boulevard (Michael Furstenaun for Daniel & Jennifer Schneider/Applicants).

13. An ordinance approving a Special Use Permit for a Planned Unit Development consisting of 240 apartment units, clubhouse and a 3-story assisted living/memory care facility consisting of 136 beds in a C-1, Limited Office Zoning District at 6654 Garrett Lane (Kjell Kaashagen for Rockford Senior Campus, LLC/Applicant). (APPROVAL REQUIRES 10 VOTES)

C. Finance and Personnel Committee

1. An ordinance approving an Intergovernmental Agreement between the City of Rockford and Rockford Township for Edgebrook Phase 4 Water Main Replacement. The preliminary construction cost estimate for the Township is $14,850.00. The preliminary construction cost for the City and Township to work together is $3,412,596.00. The final costs will be based on final quantities as detailed in the Agreement. The funding source is the Water Replacement Improvement Account.

X. ADJOURNMENT

THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.

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