Rockford Sun

Village of Pecatonica Village Board met July 2.

Here are the minutes provided by the board:

1. Call to Order - President Tom Heister called the meeting to order at 6:00 p.m. on Tuesday, July 2, 2024, at Village Hall.

2. Silent moment observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll call -

Trustees Bill Determan, Tom Gipe, Cheryl Bean, Collin Hardy, and Gerald Howard were present. Trustee Kim Gipe was not present.

Also present: President Tom Heister, David Kurlinkus, Interim Clerk Darla Stram, Public Works Director Nick Berry, Police Chief Matt Summers, Village Engineer Jason Stoll, and Treasurer Sherry Bessert.

5. A quorum was present.

6. Approve June 18, 2024, Regular Board Meeting Minutes

A motion was made by Trustee Tom Gipe and Seconded by Trustee Bill Determan to approve the June 18, 2024, Regular Board Meeting Minutes. Discussion A roll Call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

7. Additions/Corrections to the Agenda -Add G 7. Discuss Quote from N.I.T.E. for repair on Trailer, Strike G.6. and correct dollar amount on G.5. to $656,349.70

8. Approval of Agenda –

A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve the agenda as amended. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

9. Call to the Public

Jen Alvarez a representative of Surf Internet discussed their services, and the company would like to offer their internet service in the Village of Pecatonica she left her information, and the board will discuss later at committee level.

Agenda Items

A. Village President

1.Discuss IML Conference

The Board discussed the upcoming IML Conference. The board is asked to review the information and bring back discussion at the next Village board meeting. To discuss attendance at the conference. Registration needs to be completed soon.

B. Unfinished Business –

1. Discussion and Possible Approval of 2024-06 An Ordinance Amending Chapter 153 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Special Use Permits- 2nd Reading

A motion was made by Trustee Determan and seconded by Trustee Hardy to Approve of 2024-06 An Ordinance Amending Chapter 153 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Special Use Permits. Discussion. A roll call Vote was taken. All Trustee present voted yes. Motion approved 5- 0-1.

2. Discussion and Possible Approval of 2024-07 An Ordinance Amending Chapter 150 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Building Regulations- 2nd Reading

A motion was made by Trustee Determan and seconded by Trustee Bean to Approve of 2024-07 An Ordinance Amending Chapter 150 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Building Regulations. Discussion. A roll call Vote was taken. All Trustee present voted yes. Motion approved 5-0-1.

C. New Business –

1. 2024-08 An Ordinance Provided for the Appropriation of Funds for the Operation of the Village of Pecatonica in the County of Winnebago and State of Illinois for the Fiscal Year Beginning May 1, 2024, and Ending April 30, 2025-1st Reading.

The Trustees are to review and bring back any questions to the next board meeting. Discussion

2. 2024-09 An Ordinance Changing the Zoning of Parcel 09-29-327-016 From Commercial District (CD) to Residential Single-Family (R1) for the Village of Pecatonica, Illinois-1st Reading.

The board reviewed the Ordinance and Tabled until the landowner can attend a meeting.

D. Legal (Attorney Kurlinkus) –

Attorney Kurlinkus informed the board that he has been working on several ordinances and working with Sherry Bessert on a FOIA request the Village received in regard to personnel matters. He is also preparing the deed paperwork for DPI and will have that at an upcoming board meeting.

E. Finance (Chairman Determan)

1. Next meeting: Tuesday, July 9, 2024, at 6:00 p.m.

2. Chairman’s Report –

Trustee Determan informed the board that at the next Finance Committee Meeting they will continue discussion of the Employee Handbook and also be reviewing the Peddler Ordinance.

F. Planning Commission/Zoning Board

1. Next meeting: Thursday, July 11, 2024, at 6:00 p.m.

G. Public Works (Chairman Gipe)

1. Next meeting: Tuesday, August 5, 2024, at 6:00 p.m.

2. Chairman’s Report –No Report

3. Public Work’s Report

Public Works Director Nick Berry Reviewed the monthly Report. He also discussed the 2 pumps that are currently out for repair. One is ready for pick up and came back at the quoted amount for the repairs. The other quote came back at $18,000.00 to rebuild the pump and $30,000.00 for a new pump, this is for one of the two that need repair. Discussion

4. Engineer’s Report

Jason Stoll informed the board that Cahoy is set to mobilize the drilling rig at Well #3 on Monday July 8, 2024, and hopefully being work early next week. They plan on bringing two different drilling options and they are hopeful that one of the two options will work, and the screen will be placed soon. Also, we have received the loan agreement for the Lead Line Replacement and as was previously discussed the loan amount is to be 100% forgiven. Fehr Graham will be scheduling a pre-construction meeting in the next couple of weeks and hopeful that work should begin by the end of the month. Most pre inspections have been completed, we still need easements from eight residents. Discussion.

5. Award Lead Service Line Replacement Project to DPI Construction Inc. in the amount of $656,349.70 and authorize the Village President to execute Notice of Award

A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to Award Lead Service Line Replacement Project to DPI Construction Inc. in the amount of $656,349.70 and authorize the Village President to execute Notice of Award. Discussion. A roll call vote was taken All Trustees present voted yes Motion approved 5-0-1

6. Approval of Bennett Pay Application No. 11 for the Well 3 Project in the amount of $98,728.81-

7. Discussion of Quote from N.I.T.E. for repair to trailer

The enclosed trailer that is used to travel with the food pantry was taken in to inspect the unusual tire wear. N.I.T.E. sent an email to Nick informing him that the trailer axels are bent and need to be replaced. The board discussed the quote in the amount of $3,200.00 and that the food pantry is willing to share some of the cost of the repairs. The board discussed Public Works continuing to help the food pantry. The Economic Development committee pays for the fuel used, and the labor fees for the trip to Bloomington, it was discussed that the Economic Development committee could also pay for a portion of the repairs. Discussion.

H. Public Safety (Chairman Howard)

1. Next meeting: Wednesday, August 7, 2024, 2024, at 6:00 p.m.

2. Chairman’s Report – No report.

3. Police Department Report-

Police Chief Summers discussed the sale of the Truck, and it has been decided that they will keep the reserve the committee set at $11,000.00. Discussion

I. Economic Development Committee – (Chairman Hardy)

1. Next Meeting: Monday, July 8, 2024, at 6:00 p.m.

2. Chairman’s Report – Chairman Hardy discussed progress on the Labor Day Event and informed the board of the day’s events. A Facebook page has been set up for the event. Discussion.

J. Treasurer (Sherry Bessert) –

A motion was made by Trustee Determan and seconded by Trustee Bean to approve Warrant List #7 for July 2, 2024, in the amount of $82,953.40. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

A motion was made by Trustee Hardy and seconded by Trustee Tom Gipe to approve Warrant List #8 for GASB Credit Card 5/24/24-6/21/24 in the amount of $636.03. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

A motion was made by Trustee Tome Gipe and seconded by Trustee Hardy to approve Payroll for Period ending June 16, 2024, in the amount of $28,415.54. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

K. Clerk’s Items (Darla Stram) – None

L. Executive Session – None

M. Adjournment – A motion was made by Trustee Gipe and seconded by trustee Hardy to adjourn the meeting. All in favor meeting adjourned at 7:09.

https://docs.google.com/document/d/1Vq3aEzuxh0loMqyu9vGWA6u01B2NVs0vn4sqL3c7xvs/edit