Rockford Sun

Village of Pecatonica Village Board met Feb. 6.

Here are the minutes provided by the board:

1. Call to Order – President Tom Heister called the meeting to order at 6:00 p.m. on Thursday, February 6, 2025, at Village Hall.

2. A moment of Silence observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll Call-A Roll Call Trustees Bill Determan, Gerald Howard, Kim Gipe and Collin Hardy were present. Trustees Cheryl Bean and Tom Gipe were absent.

Also present: Village President Tom Heister, Treasurer Sherry Bessert, Chief Matt Summers, Public Works Director Nick Berry, Village Clerk Darla Stram, Admin Assistant Jordan Hartman and Village Attorney Dave Kurlinkus.

5. A quorum was present.

6. Approve January 21, 2025, Regular Board Meeting Minutes

A motion was made by Trustee Howard and seconded by Trustee Determan to approve January 21, 2025, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. Motion approved 4-0-2.

7. Additions/Corrections to the Agenda- None

8. Approval of Agenda –

A motion was made by Trustee Howard and seconded by Trustee Kim Gipe to approve the agenda. No Discussion. All Trustees present voted yes Motion approved 4-0-2.

9. Call to the Public – None

Agenda Items

A. Village President

1. Appointment of Jordan Hartman as Village Treasurer effective February 10, 2025

Trustee Hardy makes a motion to appoint Jordan Hartman as Village Treasurer effective February 10, 2025. Trustee Determan seconded the motion. No Discussion. A roll call vote was taken. Motion approved 4-0-2.

B. Unfinished Business –

1. None

C. New Business –

1. None

D. Legal (Attorney Kurlinkus)-

1. Attorney Kurlinkus gave an update to the committee for the employee handbook.

E. Finance – Bill Determan, Chairman

1. Next Meeting: Tuesday, February 11, 2025, at 6:00 p.m.

2. Chairman’s Report- Trustee Determan explains that at the last meeting they did a final run through of the employee handbook. He will look through the Attorney’s suggestions and updates. Trustee Determan also discusses that we will continue to review the revised building permit fees.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, February 25, 2025, at 6:00 p.m.

G. Public Works – Tom Gipe, Chairman

1. Next Meeting – Monday, March 3, 2025, at 6:00 p.m.

2. Chairman’s Report – None

3. Discuss and possible approval of reduction in sewer fees for account number 0010056100 for her February 2025 water bill. Estimated amount to be 453.53-

Bill Determan advocated for the home owner of that account stating that she had to have the water pumped out of her basement and did not go in to the sewer system. Trustee Hardy makes a motion to approve the reduction in sewer fees for the account 0010056100 for her February 2025 sewer bill estimated to be $453.53. Trustee Determan seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

4. Discussion and possible approval for Bay Valley deduct meter purchase not to exceed $4,000.

Nick explained that Bay Valley does not have an account with Core and Main to be able to purchase their needed deduct meter. Trustee Determan makes a motion to allow the village to purchase the deduct meter for Bay Valley to not exceed $4,000 and to be reimbursed by it being added to the normal water bill. Trustee Howard seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

5. Well 3-Bennett Change Order 10 Discuss and possible approval in the amount of $7,380.00.

Trustee Determan makes a motion to approve Well 3- Bennett Change Order 10 in the amount of $7,380. Trustee Hardy seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

6. Well 3-Bennett Change Order 11 Discuss and possible approval in the amount of $2,343.00

Trustee Hardy makes a motion to approve Well 3-Bennett Change Order 11 in the amount of $2,343.00. Trustee Determan seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

7. Well 3-Bennett Pay Application 13 Review and possible approval in the amount of $159,085.85

Trustee Howard makes a motion to approve Well 3- Bennett Pay Application 13 in the amount of $159,085.85 and to allow President Tom Heister to sign the paperwork. Trustee Determan seconded the motion. No Discussion. A roll call vote was taken. Motion approved 4-0-2.

8. Public Works Report

Nick let the board know that the newest dump truck had broken down. It is being towed to CIT Trucks in Rockford. Well 1 went down at 1pm today and they found that the motor is burnt up on that. They found a water main break this evening right before the meeting. The water heater in the public works building also went out and needs to be replaced. Nick explained the need for lining the sewer piping on Main Street. He is working with a company on getting quotes for that.

9. Engineer’s Report- Jason sent an engineer’s report explaining items that he is currently working on.

H. Public Safety – Gerald Howard, Chairman

1. Next Meeting – Wednesday, March 5, 2025, at 6:00 p.m.

2. Chairman’s Report – None

3. Police Department Report- Chief Summers reviewed his monthly report. Discussion.

4. Discussion on the purchase of a new squad

Chief Summers presented multiple quotes for new squad cars. A discussion was held. Trustee Howard makes a motion to approve the purchase of a new Durango. Trustee Hardy seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

I. Economic Development Committee – Collin Hardy, Chairman

1. Next Meeting: Thursday, February 10, 2025, at 6:00 p.m.

2. Chairman’s Report- Trustee Hardy gave an update on the Business Grant program. A discussion was held. J. Treasurer (Sherry Bessert)- Sherry presented her letter of resignation and thanked the village for the opportunity.

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Warrant List #31 Regular Board February 5, 2025, in the amount of $62,549.66. No discussion. A roll call vote was taken. All present vote yes. Motion approved 4-0-2.

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Warrant List #32 GASB Credit Card 12/24/2024-1/23/25 in the amount of $1,243.68. No discussion. A roll call vote was taken. All present vote yes. Motion approved 4-0-2.

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to approve Payroll in the amount of $30,219.22 for Period Ending January 26, 2025. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

K. Clerk’s Items – None

L. Executive Session- Trustee Hardy makes a motion to go in to executive session to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired pursuant to 5 ILCS 120/2 © (5).Trustee Howard seconded the motion. Ended normal session at 6:55pm and entered in to executive session at 6:58 pm. Resumed regular session at 7:43 pm. .

M. Action on Items Arising Out of Executive Session –

Trustee Kim Gipe makes a motion to not take action on the vacation of alleyway on 5th street and to refund all payments. Trustee Howard seconded the motion. No discussion. A roll call vote was taken. Motion approved 4-0-2.

N. Adjournment

A motion was made by Trustee Determan and seconded by Trustee Kim Gipe to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 7:45 p.m.

https://www.villageofpecatonica.com/wp-content/uploads/2025/02/2025-02-06-Regular-Board-1.pdf