Rockford Sun

Village of Pecatonica Village Board met Feb. 18.

Here are the minutes provided by the board:

1. Call to Order – President Tom Heister called the meeting to order at 6:00 p.m. on Tuesday, February 18, 2025, at Village Hall.

2. A moment of Silence observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll Call-A Roll Call Trustees Bill Determan, Gerald Howard, Kim Gipe, Cheryl Bean, Tom Gipe and Collin Hardy were present.

Also present: Village President Tom Heister, Treasurer Jordan Hartman, Chief Matt Summers, Public Works Director Nick Berry, Village Engineer Jason Stoll, Village Clerk Darla Stram, and Village Attorney Eric Miller.

5. A quorum was present.

6. Approve February 6, 2025, Regular Board Meeting Minutes

A motion was made by Trustee Howard and seconded by Trustee Determan to approve February 6, 2025, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. Motion approved 6-0-0.

7. Additions/Corrections to the Agenda- None

8. Approval of Agenda –

A motion was made by Trustee Hardy and seconded by Trustee Howard to approve the agenda. No Discussion. All Trustees present voted yes. Motion approved 6-0-0.

9. Call to the Public – None

Agenda Items

A. Village President

1. Presentation of Audit for year ending April 30, 2024, by Jim Savio, CPA, MAS of Sikich, LLP

Mr. Savio went over the annual financial reports for the year ending April 30, 2024 and the board communication report. Their opinion is the financial statements are fairly presented in all material respects in accordance with the modified cash basis.

B. Unfinished Business –

1. None

C. New Business –

1. None

D. Legal (Attorney Kurlinkus)-

1. None

E. Finance – Bill Determan, Chairman

1. Next Meeting: Tuesday, March 11, 2025, at 6:00 p.m.

2. Chairman’s Report- The last meeting was cancelled due to illness. All committee budgets should be turned in prior to the next finance meeting.

3. Review and Possible Approval of New Building Permit Fee Schedule

Proposed Changes to new building permit fees were presented as recommended by Casper Manheim, Building & Code Official. He had compared them to the communities around Pecatonica. Discussion was held. A motion was made by Trustee Determan and seconded by Trustee Howard to raise the permit fees as presented by Casper. A roll call was taken. All Trustees present voted yes. Motion approved 6-0-0.

4. Discuss Job Duties for Clerk, Treasurer, and Assistant Clerk

The job duties will be sent to the Village attorney to draft an ordinance. The ordinance will be presented at the next meeting.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, February 25, 2025, at 6:00 p.m.

G. Public Works – Tom Gipe, Chairman

1. Next Meeting – Monday, March 3, 2025, at 6:00 p.m.

2. Chairman’s Report – None

3. Public Works Report

Nick reported all vehicles are back home. He ordered the remainder of the salt allotment.

4. Discuss Quotes and Possible Approval for Purchase of New Public Works Truck

A motion was made by Trustee Determan and seconded by Trustee Howard to purchase a 2024 GMC 3500 HD Crew Cab truck for a price not to exceed $50,000 from Bocker in Freeport. Roll call was taken. All Trustees present voted yes. Motion approved. 6-0-0.

5. Engineer’s Report

Jason went over the engineer’s report from Fehr Graham.

H. Public Safety – Gerald Howard, Chairman

1. Next Meeting – Wednesday, March 5, 2025, at 6:00 p.m.

2. Chairman’s Report – None

3. Police Department Report

Chief Summers reported the squad car should be here by the middle of April. They issued 18 snow ordinance violations with the last snow. He is looking into hiring a new part-time employee which could turn into a full-time employee.

I. Economic Development Committee – Collin Hardy, Chairman

1. Next Meeting: Monday, March 10, 2025, at 6:00 p.m.

2. Chairman’s Report-. The committee looked at the matching grant program and the budget which will be finalized at the next meeting.

J. Treasurer (Jordan Hartman)- None

A motion was made by Trustee Howard and seconded by Trustee Kim Gipe to approve Warrant List #33 Regular Board February 18, 2025, in the amount of $53,304.62. No discussion. A roll call vote was taken. All present voted yes. Motion approved 6-0-0.

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Payroll in the amount of $32,037.47 for Period Ending February 9, 2025. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

K. Clerk’s Items – Darla reported that DPI turned in a special use permit application which she forwarded to the attorney and Neil Ritter. A temporary employee will start on Thursday. She will be posting the administrative assistant position. She also reported that they had to replace a board in the door system and battery backups for computer system.

L. Executive Session- None

M. Action on Items Arising Out of Executive Session – None

N. Adjournment

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 7:00 p.m.

https://www.villageofpecatonica.com/wp-content/uploads/2025/03/2025-02-18-Regular-Board.pdf